Student Affairs Administrative Coordinator

1 week ago

Westerville, United States Otterbein University Full time
Location : Westerville, OH

Job Type: Support Staff

Job Number: SS9912

Division: Student Affairs

Department: Student Affairs

Opening Date: 03/11/2024

DESCRIPTION

Otterbein University is seeking a detail-oriented and organized individual to join our team as a Student Affairs Administrative Coordinator. In this role, you will provide crucial administrative support to the Vice President for Student Affairs and the Dean of Students. Your responsibilities will encompass maintaining calendars, managing internal communications, assisting with budgeting and accounts payable processes, handling external information requests, and coordinating correspondence within the Student Affairs Division. Your efforts make an impact on the student experience.

Otterbein offers a comprehensive benefits package including:
  • Tuition benefit to employee, spouse or domestic partner and dependents
  • Accrue 4 weeks of paid vacation
  • 10 days paid sick time
  • 12 paid holidays plus bonus days
  • Medical, dental and vision insurance to you, dependents or domestic partner
  • Life Insurance
  • Defined contribution retirement plan
  • and much more

JOB RESPONSIBILITIES

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

Provides Administrative Support for Vice President for Student Affairs (VPSA) and Dean of Students - maintains the following for both the VPSA and Dean of students: calendars, internal communication support, manages external requests for information and coordinates correspondence to the Student Affairs Division, manages chrome river and other accounts payable processes.

Provides financial assistance for the Division of Student Affairs - serves as a liaison, informs and assists departments with accounts payable processes and policies; assists VPSA with division budget management; reviews department budgets with individual directors as needed. Tracks and acknowledges financial gifts to the division.

Student Conduct Responsibilities - Coordinates Student Conduct and Appeal Council meetings, notifies committee members, schedules and attends meetings, takes the minutes and prepares decision letters to students and parents when appropriate. Prepares end-of-term and annual student conduct reports. Manages confidential student conduct records. Monitors status of educational sanction completion. Assists with annual student conduct training for Appeals and Student Conduct Councils, and Residence Life staff.

Health Care Management/Title IX/Wellness Responsibilities -Assists with design and distribution of promotional materials for Wellness events and researches suggested topics as needed. Provides support for Title IX initiatives including programs, policy promotion, and on-line education for new students. Maintains records for on-line training program for new students. Oversees the collection of data and processing of new student health forms.

General Administrative Responsibilities - Provides support to the Student Affairs departments as needed. Oversees office operations, including the training and mentoring of student assistants. Handles telephone inquiries, manages incoming mail, and warmly welcomes students, faculty, staff, and visitors.

Publications - Updates Student Affairs publications including but not limited to the annual update of the Campus Life Handbook and the Division Annual Report..

SUPERVISORY RESPONSIBILITIES: N/A
QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE: Associate's or Bachelor's degree or equivalent and a minimum of two (2) years of related experience is preferred.

LANGUAGE SKILLS: Must demonstrate competency in verbal and written English skills including grammar. Ability to establish and maintain effective working relationships in an academic environment.

MATHEMATICAL SKILLS: Must be competent in general math.

TECHNICAL SKILLS: Familiarity with computer systems. Knowledge of general office procedures; must be able to use general office equipment including office PC, copier, telephone, facsimile machine, etc. Must possess excellent customer service skills. Budget experience and experience with organizing and compiling large amounts of data preferred.

REASONING ABILITY: Ability to exercise a high degree of initiative, independent judgment and flexibility. Ability to exercise sound judgment in unusual or new situations and in dealing with confidential information. Must possess excellent attention to details; must be a team player and interact collegially with co-workers and other constituencies. Must take pride in and be thorough in quality of work produced.
SUPPLEMENTAL INFORMATION

This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct and control the work of employees under supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind of level of difficulty.

Otterbein University is an Equal Opportunity Educator and Employer.

To help attract a talented team, Otterbein offers a comprehensive benefits package to full-time faculty and staff.

Benefits at Otterbein include:
  • Tuition benefit for employee and their dependents
  • Accrue 4 weeks paid vacation and 10 days paid sick time per year
  • 11 paid holidays plus bonus days
  • Medical, dental, vision, life insurance for employee, dependents, or domestic partner
  • Disability
  • Defined contribution retirement plan
  • and much more

ABOUT OTTERBEIN UNIVERSITY:

ABOUT OTTERBEIN CAREERS and BENEFITS:

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