Human Resources Coordinator

1 month ago

Gainesville, United States Oak Hammock Full time
Position Title: Human Resources Coordinator

Position Type: Full-Time

What We Do

Oak Hammock at the University of Florida is a leading Life Plan Community in Gainesville, Florida. We offer a full continuum of health care, including independent living, assisted living, specialized memory support, skilled nursing and home care. Our community offers an unprecedented lifestyle of comfort and convenience with a rich array of services and amenities that are focused on optimal wellbeing.

What You Can Expect From Us

Full Time Employee Benefits include:

University of Florida partnership with community discounts and access to opportunities through the Gator One UF ID Card

OH I CAN Scholarship and Tuition Reimbursement Programs

Pay Every Other Week

Health, Dental, and Vision Insurance

Company Paid Short Term Disability

Long Term Disability

401K Retirement and Investing Plan with Company Match

Paid Time Off Accrual

6 Paid Holidays and 1 Additional Floating Holiday

Annual Employee Recognition Gifts

Milestone Service Awards

Helping Hands Emergency Loan Fund

Human Resources Coordinator Summary

The HR Coordinator provides essential support in aligning human resources practices with the Life Plan Community's mission to create a positive and resident-centered workplace. This role is pivotal in various HR functions including employee relations, workers' compensation, FMLA, and performance management. This role requires exceptional organizational skills and the ability to manage multiple priorities while supporting employees and ensuring compliance with state and federal laws.

Essential Duties and Responsibilities:
The following duties are representative of the responsibilities for this position and are not intended to be exhaustive.

HR Responsibilities:

Employee Relations:
  • Manage employee relations, fostering a supportive environment, and handling employee concerns with confidentiality and care.
  • Partner with the Director of Human Resources as a trusted advisor to employees and managers by providing counsel on HR-related matters, including conflict resolution, performance management, and policy interpretation.
  • Research employee relations issues and make recommendations to ensure fair and consistent application of policies.
Leave Management:
  • Act as the single point of contact for employees and managers regarding leave of absence processes, including FMLA, personal leave, and short-term/long-term disability.
  • Educate employees and managers on leave policies and procedures, ensuring consistent application of company policies.
  • Track and monitor leave requests and usage to ensure compliance with legal and company requirements.
  • Manage FMLA requests, determine eligibility, and provide timely communications to employees regarding their rights and responsibilities.
  • Maintain accurate documentation and ensure compliance with all federal and state regulations.
  • Collaborate with managers to plan for coverage during employee absences.
FMLA Administration:
  • Manage FMLA requests, determine eligibility, and provide timely communications to employees regarding their rights and responsibilities.
  • Maintain accurate documentation and ensure compliance with all federal and state regulations.
  • Collaborate with managers to plan for coverage during employee absences.
Workers' Compensation:
  • Oversee the administration of workers' compensation claims, acting as the liaison between employees, insurance carriers, and medical providers.
  • Assist employees in understanding their rights and responsibilities under workers' compensation laws.
  • Coordinate return-to-work programs and accommodations when applicable.
Collaboration and Support:
  • Serve as primary point of contact for general HR inquiries and provide helpful resources.
  • Address employee concerns empathetically while ensuring compliance with company policies.
  • Partner with HR team members to streamline leave and workers' compensation processes.
  • Assist with training managers and employees on leave management policies and best practices.
  • Provide backup support for payroll, LMS, and survey systems.
HR Policies and Compliance:
  • Ensure compliance with applicable federal and state employment laws, including FMLA, ADA, OSHA, HIPAA, and workers' compensation regulations.
  • Provide reports and analytics on leave and workers' compensation trends to HR leadership.
  • Update and communicate HR policies and procedures as necessary to support the organization's needs and comply with industry regulations.
  • Conduct annual compliance reports (e.g. EEO and OSHA).
Performance Management:
  • Deploy and track 90-day and annual performance reviews via HRIS ensuring timely follow up with supervisors.
  • Facilitate the performance appraisal process by providing advising managers on effective performance management practices.
  • Assist in developing performance improvement plans and monitor progress to ensure accountability and positive outcomes.
HRIS Management and Reporting:
  • Maintain and update employee information in the HRIS, including personal data, pay rates and internal changes, and benefits deductions, ensuring all changes to employee status are accurately recorded and communicated.
  • Manage HRIS and other data entry tasks, ensuring the accuracy of employee records and providing regular HR reports to leadership.
  • Provide regular reports to senior leadership to highlight HR achievements, challenges, and opportunities.
Human Resources Coordinator Job Qualifications and Requirements
  • Bachelor's degree in Human Resources, Business Administration, or related field required.
  • Minimum of 3 years of HR experience, preferably in a senior living or healthcare environment.
  • Strong knowledge of employment laws and HR best practices specific to healthcare and elder care settings.
  • Proven ability to handle sensitive information with confidentiality and professionalism.
  • Proficient in HRIS systems and Microsoft Office Suite.

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