Administrative Assistant
3 days ago
Administrative Assistant We are seeking a detail-oriented and professional Administrative Assistant to support a law firm. The ideal candidate will provide essential administrative support to attorneys and staff, ensuring smooth day-to-day operations in a fast-paced legal environment. This role requires strong organizational skills, discretion with confidential information, and a commitment to excellent client service. Key Responsibilities Manage calendars, schedule appointments, and coordinate meetings for attorneys and legal teams. Prepare and organize legal documents, correspondence, and reports, including filing, scanning, and maintaining electronic and physical records. Handle incoming calls, emails, and inquiries from clients, courts, and other parties, providing accurate information and routing as needed. Assist with client intake processes, including gathering initial information and preparing forms. Perform notary services for legal documents as required, ensuring compliance with all relevant regulations. Support billing and invoicing tasks, including tracking time entries and preparing expense reports. Order office supplies, manage inventory, and coordinate with vendors for office maintenance. Assist in event planning for firm meetings, client events, or continuing legal education sessions. Other administrative duties as assigned to support the firm's operational needs. Requirements High school diploma or equivalent required; associate's or bachelor's degree in business administration, legal studies, or a related field preferred. At least 2-3 years of recent experience working in a law firm or legal setting, with familiarity in legal terminology, procedures, and document management. Must be a commissioned Notary Public or willing and able to obtain certification within 3 months of hire. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and legal software such as Clio, Time Matters, or similar tools. Excellent written and verbal communication skills, with a professional demeanor. Strong organizational and multitasking abilities, with attention to detail and the capacity to prioritize tasks effectively. Ability to handle sensitive information with the utmost confidentiality and integrity. Reliable transportation and flexibility for occasional after-hours or weekend work as needed.
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Administrative Assistant
3 weeks ago
Sacramento, United States BMO - Bank Of Montreal Full timeApplication Deadline:12/05/2025 Address:500 Capitol Mall. Job Family Group:Business Management. Performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Man Administrative Assistant, Business Operations, Administrative, Support, Assistant, Skills, Banking
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Administrative Assistant
7 days ago
Sacramento, United States California Staffing Full timeAdministrative Assistant OpportunityWe are looking for an organized and detail-oriented Administrative Assistant to join our team in Sacramento, California. This is a contract position where you will play a vital role in ensuring the smooth operation of administrative tasks and providing excellent support to the office. The ideal candidate will possess...
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Administrative Assistant
2 weeks ago
Sacramento, United States SERVPRO Full timeAdministrative Assistant SERVPRO of South Central Sacramento - 11674 is hiring an Administrative Assistant! SERVPRO of South Central Sacramento - 11674 offers: Competitive compensation Career progression Professional development As an Administrative Assistant, you would be asked to assist office teammates and all customers by handling office tasks, providing...
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Administrative Assistant
3 days ago
Sacramento, United States Westamerica Bancorporation Full timeWestamerica is among the largest commercial banks headquartered in California. We are looking for outstanding people to join our winning team. We reached our current strength because our employees, customers, and shareholders believe in the same fund Administrative Assistant, Administrative, Customer Service, Assistant, Banking
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Administrative Assistant
2 weeks ago
Sacramento, United States IICRC Full timeAdministrative Assistant SERVPRO of South Central Sacramento - 11674 is hiring an Administrative Assistant! SERVPRO of South Central Sacramento - 11674 offers: Competitive compensation Career progression Professional development And more! As an Administrative Assistant, you would be asked to assist office teammates and all customers by handling office tasks,...
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Administrative Assistant
4 weeks ago
Sacramento, United States IICRC Full timeAdministrative AssistantSERVPRO of South Central Sacramento - 11674 is hiring an Administrative Assistant!SERVPRO of South Central Sacramento - 11674 offers:Competitive compensationCareer progressionProfessional developmentAnd more!As an Administrative Assistant, you would be asked to assist office teammates and all customers by handling office tasks,...
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Administrative Assistant
3 weeks ago
Sacramento, United States Insight Global Full timeInsight Global has an exciting opportunity for an Administrative Assistant to join our client's Sacramento, CA office. Primary responsibilities include: Perform basic administrative tasks such as document preparation, email management, and record keeping Use Microsoft Teams for internal communication (minimal phone calls) Assist with onboarding logistics for...
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Administrative Assistant
3 weeks ago
Sacramento, United States Aston Carter Full timeAdministrative Assistant Join Our Team as an Administrative Assistant! Are you organized, detail-oriented, and ready to make an impact in a growing company? A local construction company is looking for a proactive Administrative Assistant to keep our operations running smoothly. If you enjoy working in a collaborative environment and take pride in accuracy...
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Administrative Assistant
5 days ago
Sacramento, United States California Staffing Full timeAdministrative AssistantWe are seeking a detail-oriented and professional Administrative Assistant to support a law firm. The ideal candidate will provide essential administrative support to attorneys and staff, ensuring smooth day-to-day operations in a fast-paced legal environment. This role requires strong organizational skills, discretion with...
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Administrative Assistant
1 week ago
Sacramento, California, United States Civitas Advisors, Inc. Full timeAdministrative AssistantAre you a motivated, detail-oriented professional who thrives in a fast-moving environment? Do you take pride in being the go-to person who keeps everything running smoothly?At Civitas, we ignite local economies, create jobs, and establish sustainable funding for destination promotions and downtown improvements across the U.S. With...
