Contract Administrator

4 weeks ago

Mishawaka, United States The Sterling Group Full time

Sterling Group

is a family-owned vertically integrated real estate investment services firm started in 1976. Our organization includes development, construction, property management and investment management with a specialty in multifamily housing and self-storage facilities. Our executives are involved daily and work closely with over 375 colleagues in multiple states throughout the Midwest and Southeast. We are looking for self-driven professionals with high accountability and integrity. Why work for Sterling Group? Training and Career advancement opportunities Recognition programs Competitive wages Full benefits Family friendly culture Work life balance As Contract Administrator you will:

Assist Project Managers with the creation, issuance, and tracking of Purchase Orders and Subcontracts. Verify alignment between the subcontract documents and the prime contract and associated exhibits and ensure all contract requirements are met throughout the project life cycle. Ensure appropriate document control procedures are followed including subcontracts, change orders, bonds and insurance certificates through the entire life cycle of the project/contract. Ensure receivables from contractors are received in a timely manner and are correct and within their scope of work per the contract and agreement. Audit invoices against purchase orders and budget for cost accounting entry and payables. Track material deliveries and returns utilizing delivery tickets and invoices. Oversee the accounts payable process including the coding and approval of all invoices and subcontractor payment applications. Assist in entering and reconciling accounts payable with job cost emphasis. Execute/coordinate subcontractor/vendor payments and lien waivers. Generate Monthly Draws to the Owner. Responsible for new vendor setup for subcontractors and ensuring compliance regulations are met. Track Daily Manpower for assigned project(s) weekly and forward report to Certified Payroll Consultant and review submission of subcontractor certified payrolls in Elation Systems. Assist construction team with duties regarding start-up of project (i.e., OSHA & Labor posters, trailers, electrical, plumbing, permitting, and any temporary requirements) Assemble close-out/turnover documents for owner’s use. Reports to: Contract Administration Manager

Qualifications: Minimum of 3-5 years strong administrative/accounting experience required Proficient in Excel, Word, and Outlook Experience with the management, submittal, and tracking of pay applications for construction projects, including AIA and lien waivers preferred Construction Accounting, Procore and/or Sage Experience preferred "Creating the Sterling Story by exceeding expectations... one customer at a time" #J-18808-Ljbffr

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