Meeting/Conference Planner
2 weeks ago
Cape Fox Shared Services and Saxman One is seeking a Meeting/Conference planner, ready and willing to grow within the company, to join our team supporting the Department of Justice (DOJ).
Essential Functions and Responsibilities
Program Administration
- Understand government rules and regulations with regard to meetings.
- Understand security rules and regulations with regard to meetings.
- Work well under pressure, prioritizing tasks.
- Demonstrate good public presence and the ability to interact with many types of people at different levels
- Support fellow staff members.
- Work with and support other contractors as needed
Budget and Financial Analysis
- Track own labor hours and meeting ODCs to stay within budget.
- Calculate fees and monitor costs to ensure that meetings stay on budget.
- Complete all related travel expense reports within 10 days of completion.
- Complete all necessary purchase orders in a timely manner.
Meeting Coordination
- Meet with client to determine specifications
- Coordinate multiple meetings simultaneously
- Locate meeting facility, conduct site visits where necessary, and negotiate contracts with facilities and vendors.
- Assist with technical agenda development
- Coordinate with facility to ensure complete and accurate execution
- Coordinate with vendors to ensure specifications and requirements are met.
- Provide pro-active on-site meeting support, travel as required to facilitate client meetings
- Maintain excellent A/V skills required for coordination of on-site A/V set-up
- Assist with speaker presentations and problem solving software and hardware difficulties
- Understand and problem solve internal A/V equipment
Administrative Services
- Travel coordination
- Compose and prepare correspondence
- Make travel arrangements for attendees as necessary.
- Create and administer meeting database
- Coordinate to create and design websites for meeting registration
- Coordinate to create and print professional-quality meeting materials in a timely and cost effective manner
- Collect presentations and distribute if required in a timely manner
- Complete monthly status reports in a timely manner
- Complete and sign timesheet in a timely manner
- Other duties as assigned and special projects
- Other duties as assigned by supervisor
JOB REQUIREMENTS
Education/Experience
- College degree preferred
- 2+ years previous meeting/event support (Government experience preferred)
- CMP or CGMP certifications preferred but not required
- Strong written and oral communication skills, organizational skills, and attention to detail.
- Travel coordination a huge plus
- Self-motivated with minimal oversight
- Computer skills including Microsoft Word, Excel, PowerPoint, and Outlook
-
Meeting/Conference Planner
2 weeks ago
Chantilly, United States SaxmanOne ( A Cape Fox Company ) Full timeCape Fox Shared Services and Saxman One is seeking a Meeting/Conference planner, ready and willing to grow within the company, to join our team supporting the Department of Justice (DOJ).Essential Functions and ResponsibilitiesProgram AdministrationUnderstand government rules and regulations with regard to meetings.Understand security rules and regulations...
-
Meeting/Conference Planner
1 month ago
Chantilly, United States SaxmanOne ( A Cape Fox Company ) Full timeCape Fox Shared Services and Saxman One is seeking a Meeting/Conference planner, ready and willing to grow within the company, to join our team supporting the Department of Justice (DOJ).Essential Functions and ResponsibilitiesProgram AdministrationUnderstand government rules and regulations with regard to meetings.Understand security rules and regulations...
-
Meeting/Conference Planner
1 month ago
Chantilly, United States SaxmanOne ( A Cape Fox Company ) Full timeCape Fox Shared Services and Saxman One is seeking a Meeting/Conference planner, ready and willing to grow within the company, to join our team supporting the Department of Justice (DOJ).Essential Functions and ResponsibilitiesProgram AdministrationUnderstand government rules and regulations with regard to meetings.Understand security rules and regulations...
-
IT Strategic Planner
4 days ago
Chantilly, United States System One Full time6 months Contract to Permanent Location: Arlington, VA | Clearance Required: Top Secret ALTA IT Services is looking for an IT Strategic Planner that will join a collaborative team environment where they will provide support and expertise toward the successful delivery of the project deliverables. Key to the success of this position is the effective...
-
IT Strategic Planner
2 weeks ago
Chantilly, United States System One Holdings, LLC Full time6 months Contract to Permanent Location: Arlington, VA | Clearance Required: Top Secret ALTA IT Services is looking for an IT Strategic Planner that will join a collaborative team environment where they will provide support and expertise toward the successful delivery of the project deliverables. Key to the success of this position is the effective...
-
Event Planner
7 days ago
Chantilly, Virginia, United States SAIC Career Site Full timeDescription SAIC's Core Creative Multimedia Production is currently seeking an Event Planner for a position located in Northern VA. Put your creativity to work. This position will support an up-tempo, creative environment for an IC customer. Collaborate with excellence by working with the best in the business. Grow your technical skills and push the...
-
Event Planner
3 days ago
Chantilly, United States SAIC Full timeDescription SAIC's Core Creative Multimedia Production is currently seeking an Event Planner for a position located in Northern VA. Put your creativity to work. This position will support an up-tempo, creative environment for an IC customer. Collaborate with excellence by working with the best in the business. Grow your technical skills and push the...
-
Material Planner II
2 weeks ago
Chantilly, United States Softworld, a Kelly Company Full timeMaterial Planner Direct Hire, Full Time Employee , M-F 8-5Chantilly, VA, USIndustry: ManufacturingWe are seeking an experienced Material Planner to join our manufacturing company, with a primary focus on leveraging expertise in supply chain and logistics. The ideal candidate will play a crucial role in ensuring seamless material availability, inventory...
-
Material Planner II
2 weeks ago
Chantilly, United States Softworld, a Kelly Company Full timeMaterial Planner Direct Hire, Full Time Employee , M-F 8-5Chantilly, VA, USIndustry: ManufacturingWe are seeking an experienced Material Planner to join our manufacturing company, with a primary focus on leveraging expertise in supply chain and logistics. The ideal candidate will play a crucial role in ensuring seamless material availability, inventory...
-
Chantilly, United States SAIC Full timeDescription JOB DESCRIPTION: SAIC is seeking an experienced Program Planner/Coordinator to provide targeted support for a training program that focuses on preparing technical officers for overseas deployments. The successful candidate must be a self-starter who is comfortable supporting officers and activities in a training environment. This position may...
-
Continuity of Operations Planner
8 hours ago
Chantilly, United States Booz Allen Hamilton Full timeJob Number: R0196697 Continuity of Operations Planner Key Role: Manage the application of analytical risk management principles that enable organizations to achieve mission assurance by preparing for, preventing, mitigating, responding to, and recovering from emergencies. Apply leading-edge principles, theories, and concepts. Contribute to the development of...
-
Chantilly, United States SPA Full timeOverview Systems Planning and Analysis, Inc. (SPA) delivers high-impact, technical solutions to complex national security issues. With over 50 years of business expertise and consistent growth, we are known for continuous innovation for our government customers, in both the US and abroad. Our exceptionally talented team is highly collaborative in spirit and...
-
Chantilly, United States Arcfield Full timeOverview: Arcfield is a leading provider of full lifecycle, mission-focused systems engineering and integration capabilities to the U.S. government and its allies. The company has more than 60 years of proven experience providing advanced engineering and analysis, IT and C5ISR capabilities to support our nations most critical national security missions....
-
GEOINT Systems Engineer
1 month ago
Chantilly, United States VTG Full timeOverview VTG is looking to hire a GEOINT Systems Engineering & Process SME in Chantilly, VA. What will you do? * Provide process improvement recommendations to System Engineering Processes implemented. * Participate in government and contractor sponsored System Engineering and technical exchange meetings (TEMs), Independent Review Teams, and design and...
-
GEOINT Systems Engineer
6 hours ago
Chantilly, United States Vosper Thornycroft Group Full timeOverview VTG is looking to hire a GEOINT Systems Engineering & Process SME in Chantilly, VA. What will you do? Provide process improvement recommendations to System Engineering Processes implemented. Participate in government and contractor sponsored System Engineering and technical exchange meetings (TEMs), Independent Review Teams, and design and program...
-
Senior Technical Analyst
10 hours ago
Chantilly, United States Systems Planning and Analysis, Inc Full timeOverview: Systems Planning and Analysis, Inc. (SPA) delivers high-impact, technical solutions to complex national security issues. With over 50 years of business expertise and consistent growth, we are known for continuous innovation for our government customers, in both the US and abroad. Our exceptionally talented team is highly collaborative in spirit and...
-
GEOINT Systems Engineer
1 month ago
Chantilly, United States VTG Full timeOverview: VTG is looking to hire a GEOINT Systems Engineering & Process SME in Chantilly, VA. Responsibilities: Provide process improvement recommendations to System Engineering Processes implemented. Participate in government and contractor sponsored System Engineering and technical exchange meetings (TEMs), Independent Review Teams, and design and program...
-
Event Coordinator
3 weeks ago
Chantilly, United States Cimarron Full timePosting/External Job Title Event Coordinator Location Chantilly, VA 20151 US (Primary) Remote/Onsite/Hybrid 100% Onsite Job Type Full-time # of Hires Needed 1 Education High School / GED Travel Security Clearance Required TS/SCI with Polygraph Pay Range (All offers will be based on experience) $20.00 - $35.00/hr Position Introduction/Key Duties Cimarron is...
-
Administrative and Technical Assistant
5 days ago
Chantilly, United States Engineers and Survyors Institute Full time**Responsibilities**: - Answer phones in a personable and professional manner - Obtain an understanding of the position and our organization’s operations and offered services - Effectively communicate and collaborate with office team members, our membership and partners, etc - Manage both electronic and paper filing systems - Schedule management -...
-
Sr Administrative Associate
1 day ago
Chantilly, United States Quantech Services, Inc. Full timeThe Executive Assistant will manage the overall workflow and coordination of the Quantech X6 office. Work includes scheduling, managing, and disseminating calendar(s); controlling access to the Vice President and Business Area Manager; ordering office supplies, greeting and escorting visitors, preparing correspondence and assisting with the recruiting effort...