Receptionist

1 month ago


Dallas, United States Chats Cloud Cover Full time
Job Title: Receptionist

Location: Dallas, TX
Department: Office
Reports To: Office Manager/HR Manager
Job Summary:

The Receptionist serves as the first point of contact for visitors and callers, providing a warm and professional experience. This role involves handling front desk operations, answering and routing calls, greeting visitors, managing appointments, and providing administrative support. The ideal candidate will have excellent communication skills, a friendly demeanor, and the ability to multitask in a fast-paced environment.
Key Responsibilities:
  • Front Desk Management: Greet and assist visitors, clients, and staff in a courteous and professional manner.
  • Phone Management: Answer, screen, and direct incoming calls to appropriate departments.
  • Administrative Support: Provide administrative support to various departments, including filing, data entry, and other clerical tasks.
  • Mail and Deliveries: Receive, sort, and distribute mail and packages in a timely manner.
  • Office Supplies: Monitor and order office supplies as needed, maintaining inventory and ensuring that common areas are stocked.
  • Visitor Log: Maintain a record of visitors and ensure proper security procedures are followed.
  • Customer Service: Address inquiries from visitors or callers and provide accurate information or direct them to the appropriate person.
  • High school diploma or equivalent required; additional qualifications in Office Administration are a plus.
  • Excellent verbal and written communication skills.
  • Proficient in MS Office (Word, Excel, Outlook).
  • Strong organizational and multitasking abilities.
  • Friendly and professional demeanor.
  • Ability to handle a busy office environment and remain calm under pressure.

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