Junior Staff Accountant
3 weeks ago
This position supports the work of the Y, a leading nonprofit committed to strengthening community through youth development, healthy living and social responsibility. This position reports to the Controller. Primary responsibilities include but are not limited to: Revenue & billing accuracy; cash receipts and payments; collection administration and support; balance sheet reconciliations; account analysis, reconciliation and reserves and various filing requirements; and other accounting functions as assigned. Also supports audits and various ad hoc and ongoing projects and analysis as assigned to support the Controller and accounting functions.
ESSENTIAL FUNCTIONS:
Revenue and Billing Accuracy
- Oversee and audit revenue and billing to ensure timely and accurate processing for all YMCA customer accounts (Members, Program Participants, Donors, Third Party Payers, Facility Renters, and Others) with a focus on compliance with contracts, agreements and YMCA policies.
- Develop dashboards and exception reporting to ensure transaction processing and issue resolution.
- Maintain restricted and reserve fund schedules to comply with various grants, contributions, trusts or management designated reserve policies/contracts.
- Responsible for daily banking activity to move funds between restricted and operating accounts
- Manage draw down of various grant funds
- Prepare/Maintain cash register and cash flow reporting
- Ensure all receipts and adjustments have been posted daily to customer accounts
- Review and ensure processing of all returns or charge backs for bank drafts, credit card drafts, checks, and ACH
- Validate third party collection receipts and processing
- Ensure processing of approved adjustments or write off requests and late fee administration
- Compile and analyze information throughout the month and prepares timely journal entries to drive towards an efficient and effective closing process.
- Reconcile all balance sheet accounts monthly and resolve variances and discrepancies by working with staff to resolve problems and provide supporting documentation for corrections.
- Supports Controller with the month-end close process
Account Analysis, Reconciliation, Reserves, & Budgeting/Forecasting
- Analyze and reconcile daily, weekly, monthly and annually data sets to ensure alignment of Bank, Billing System, Customer accounts and General Ledger
- Maintain and provide account analysis on receivable aging
- Establish reserve policies and procedures for various receivable types (members, programs participants, donors (annual and capital), third parties, facility rentals, and others accounts
- Support budgeting and cash forecasting (Short-Term and Long-Term)
- Perform data projections or relevant research as assigned
- Collaborate with Operations to develop collection strategies and SOP's to improve cash flow and reduce losses
- Drive continuous improvement thru problem identification and resolution of systems improvements
- Review/Update/Setup Accounts Receivable process and procedures to improve efficiency and implement any changes if necessary
- Assist with year-end closing, working schedules for annual audit and research and supporting documentation required by auditors
- Maintain financial security by adhering to and auditing internal accounting controls
- Support annual financial statement preparation for management, the Board, and outside agencies
- Maintain documentation of processes, policies and procedures.
- Backup for other accounting positions and other general accounting functions
- Other accounting as assigned
- Required 3 years towards College Degree in Accounting or Finance
- Excellent data management and Microsoft skills
- Candidates must have excellent communication and customer service skills
- Financial analysis and budgetary experience preferred
- Proactive, self-motivated, acts with sense of urgency and follow through
- Great attention to detail and well organized
- Solves problems effectively
- Establish/maintain relationships and promote team environment
- Effective communication skills (written and oral)
- Ability to perform and complete multiple tasks or projects in a timely manner
- Must be able to work well independently and also in a team environment
YMCA COMPETENCIES:
Mission Advancement: Reinforces the Y's values within the organization and the community. Effectively communicates the benefits and impact of the YMCAs efforts for all stakeholders. Implements effective systems to develop volunteers at program, fundraising, and policy leadership levels. Secures resources and support for all philanthropic endeavors.
Collaboration: Develops strategies to ensure staff and volunteers reflect the community. Builds
and nurtures strategic relationships to enhance support for the YMCA. Serves as a community
leader building collaborations based on trust and credibility to advance YMCA mission and goals. Communicates for influence to attain buy-in and support of goals. Provides tools and resources for
the development of others.
Operational Effectiveness: Integrates multiple thinking processes to make decisions. Involves members and community in the development of programs and activities. Ensures execution of plans. Institutes sound accounting procedures, investment policies and financial controls. Assigns clear accountability
and ensures continuous improvement.
Personal Growth: Fosters a learning environment embracing diverse abilities and approaches. Creates
a sense of urgency and positive tension to support change. Anticipates challenges that can sidetrack
or derail growth and personal learning. Has the functional and technical knowledge and skills required
to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology
Common Duties & Responsibilities:
- Be actively and visibly involved with members, volunteers and staff in a positive, friendly manner that communicates and demonstrates the YMCA core values of caring, honest, respect and responsibility.
- Follow all established policies and procedures, including, but not limited to, safety practices and personnel policies.
- Participate in and support association events and fund raising activities.
- Maintain a clean and orderly work environment.
- Secure and maintain required trainings and/or certifications necessary for the position.
- Other duties as assigned by supervisor.
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