Senior Property Manager

6 days ago

New Castle, United States Staffing Now Full time

A non- profit in the Philadelphia area is looking to hire a Senior Property Manager

 The mission of the organization is to empower adults, children, and families to break the cycle of homelessness and poverty, to alleviate the underlying causes of poverty, and to enable all of us to attain our fullest potential as individuals and as members of the broader society
We strive to create a safe and respectful environment where we support each other in our struggles for self-esteem, recovery, and the confidence to move toward self-actualization.
The organization achieves its mission through a continuum of services comprised of street outreach, a range of supportive housing, and comprehensive services
We address the root causes of homelessness through neighborhood-based affordable housing, economic development, and environmental enhancement programs, as well as through providing access to employment opportunities; adult and youth education; and health care.
The organization is committed to social and political advocacy
An integral part of our work is education about the realities of homelessness and poverty and vigorous advocacy on behalf of and with homeless and low-income persons for more just and humane public policies.
The organization is committed to nurturing a SPIRIT of community among persons from all walks of life, all of whom have a role to play in making this a more just and compassionate society.

   The Senior Property Manager provides leadership, innovation, and vision in the management of residential facilities (multi-site supportive and affordable housing)
This includes supervision of staff, financial management, and property management
In conjunction with the Residential Program Managers, the Senior Property Manager will ensure that the properties within their portfolio are properly maintained, fully occupied with high levels of rent collection while providing the residents and staff with a clean and safe environment in which to live and work
The Senior Property Manager will directly oversee    ESSENTIAL DUTIES AND RESPONSIBILITIES

  • • Responsible for the day-to-day operations of the assigned Properties, which includes leasing, certifications, evictions, maintenance, and marketing in accordance with regulations, policies and procedures
  • • Directly supervise property management staff and contractors at assigned properties including but not limited to Assistant Property Managers, Property Clerks, Receptionists, and internal and contracted Custodians
  • • Directly supervise in Director’s absence or provide support to Property Managers throughout the portfolio, in all aspects of housing (leasing, selection, certification, daily problems, evictions, etc.)
  • • Prepare weekly, monthly, quarterly, and annual reports as required
  • • Maintain knowledge of governing HUD requirements, regulations, forms, and procedures for effective facility management
    Complies with Fair Housing Laws according to building type
    Ensures buildings are managed in accordance with all regulatory requirements
  • • Manage leasing and annual/interim recertification process in accordance with the Affirmative Fair Housing Marketing Plan, the tenant selection criteria, and the organizations’s policies and procedures
 
  • Schedule and complete move-out inspections and related paperwork to determine any charges that need to be assessed to the vacating resident and process move-out paperwork
    Manage eviction process
  • Manage operating goals and objectives as related to the duties and responsibilities of this role
  • Assists with grievance and informal hearings at other properties as assigned
  • Serve as property management lead or primary support on lease up and opening new developments
  • Review pertinent documentation related to funding regulations and ensures documentation and reporting are submitted to Compliance Specialist during audits
  • Ensure that the property lease files are properly maintained and kept up to date in accordance with PH policy
  • Assist with the documentation and training of policies and procedures
  • Identify and recommend areas for improvement necessary for successful preparation of audits and inspections through the review of Quarterly Reports, file reviews completed by the Compliance Department and site visits by senior staff

FINANCIAL MANAGEMENT
  • Demonstrate ability to understand financial goals, operate asset in accordance with PH Policies & Procedures Manual
    Ensure that A/P purchase orders and invoices and credit card reconciliations are submitted timely and accurately
  • Review monthly budget-to-actual reports and provide explanations of variance
    Participate in annual budget review
  • Responsible for maximizing economic occupancy throughout the assigned portfolio, through effective unit turnover, wait list management, rent collection and special claims processing

FACILITIES MANAGEMENT
  • Coordinate with maintenance on preventative maintenance at assigned properties, including routine maintenance, work orders, annual and seasonal maintenance items, and emergency situations
  • Recommends non-recurring maintenance or capital replacement projects throughout the year (emergency) and prior to annual operating budget submission
    In addition, recommends property improvements directly related to increasing curb appeal
  • Ensure supply inventory is properly maintained at the site, including but not limited to monthly coordination with Maintenance to order supplies as needed to complete make readies and routine work orders
  • Schedule all turnover functions, and check completed work orders to make sure the work is completed in a satisfactory manner
    Follow-up with vendors as needed
  • Complete daily/weekly property inspections to identify building issues
  • Coordinate contract and bid process when required

The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job
Management may, at its sole discretion, assign or reassign duties and responsibilities to this job at any time.
EDUCATION AND EXPERIENCE MINIMUM REQUIREMENTS:
Minimum Experience:
  • High School Diploma or GED and 7 years’ experience in affordable housing property management; or an Associate’s Degree and 5 years’ experience; or Bachelor’s Degree and 3 years’ experience
  • A minimum of 5 years of supervisory experience
  • Must have expertise and strong competence in HUD, LIHTC or other subsidized affordable housing programs
  • The ability to successfully manage multiple properties simultaneously
  • Ability to perform higher end financial reviews of property operations as it relates to projects with multi-tiered financing
  • Experience/commitment to the development of social service programs as they relate to supportive housing communities
  • Successful experience marketing new and existing properties
  • Experience with property management software
  • Ability to respond to after-hours emergencies when necessary

Preferred Experience:
  • LIHTC or Advanced Housing Certification
  • 3 years Yardi experience
  • Working knowledge of HUD, REAC, HQS, and UPCS Inspection Standards

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