Administrative Assistant
3 days ago
The administrative assistant will assist with office management and handle duties for management and other employees as needed. We are looking for an individual who is efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and managing administrative support is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.
Nature of Work
The primary purpose of the administrative assistant would be providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected.
Responsibilities:
•Organize and schedule meetings and appointments; travel arrangements; book conference calls, rooms, taxis, couriers, hotels etc.
•Maintain contact lists; develop and maintain a filing system
•Produce and distribute correspondence memos, letters, faxes and forms; carry out administrative duties such as filing, typing, copying, binding, scanning etc.
•Assist in the preparation of regularly scheduled reports; submit and reconcile expense reports
•Take accurate minutes of meetings
•Research and creates presentations
•Write letters and emails on behalf of other office staff
•Develop and update administrative systems to make them more efficient; coordinate office procedures
•Greet and assist visitors to the office
•Assist Executive Assistant as needed
•Other related activities
Minimum Qualification Requirements:
•1-3 years of experience in an administrative role in a corporate environment
•Flexibility with hours, able to work overtime as needed
•Strong skills in MS Word, Excel, PowerPoint and Outlook
•Responsible, reliable, and trustworthy, with proven track record of working with confidential information
•Excellent interpersonal, organizational, and communication skills with strong sense of tact
•Able to interact well with employees and business partners of all levels and backgrounds
•Self-motivated, proactive and able to work well both independently and collaboratively using good business judgment and common sense
•Comfortable working with and maintaining various forms of technology and electronic equipment
•Can-do, positive, flexible attitude and demeanor, and willing to roll up sleeves as needed in a dynamic, fast-paced environment
•Must have reliable vehicle that can be driven to and from work 5 days a week.
•Detail-oriented and also able to multi-task as needed
•Bachelor degree preferred
-
Administrative Assistant
3 days ago
Norwalk, United States Blake Smith Staffing, LLC Full timePosition Summary: The administrative assistant will assist with office management and handle duties for management and other employees as needed. We are looking for an individual who is efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and managing administrative support is essential in this...
-
Administrative Assistant
3 days ago
Norwalk, United States Fellowship of Christian Athletes Full timeThe Administrative Assistant will provide clerical support for the FCA field office to accomplish the FCA mission and vision and reflect the FCA Core Values in the ongoing work of that office. MINISTERIAL DUTIES These responsibilities are critical to the FCA mission and this position plays a vital role in our ministry. FCA expects all functions and...
-
Administrative Assistant
3 days ago
Norwalk, United States Fellowship of Christian Athletes Full timeThe Administrative Assistant will provide clerical support for the FCA field office to accomplish the FCA mission and vision and reflect the FCA Core Values in the ongoing work of that office. MINISTERIAL DUTIES These responsibilities are critical to the FCA mission and this position plays a vital role in our ministry. FCA expects all functions and...
-
Hospice Administrative Assistant
6 days ago
Norwalk, Connecticut, United States Constellation Health Services Full timeKey ResponsibilitiesThe primary focus of this role is to provide administrative support in our Norwalk branch. This includes tasks such as preparing documents, making copies, and scanning files. You will also have the opportunity to work closely with our team members and contribute to a positive working environment.
-
Clerical and Administrative Assistant
6 days ago
Norwalk, California, United States Cerritos College Full timeCerritos College is committed to providing exceptional service to our students, staff, and faculty. As an Administrative Clerk III in the SEM Division, you will play a critical role in supporting our mission.RequirementsHigh school diploma and 4 years of general clerical experienceExcellent communication and interpersonal skillsAbility to work effectively in...
-
Norwalk, Connecticut, United States Connecticut Skinhealth LLP Full timeWe're looking for a skilled Medical Receptionist to join our team at Dermatology Physicians of Connecticut in Norwalk. As a key member of our staff, you'll interact with patients, assist with administrative tasks, and contribute to the overall efficiency of our practice.Your excellent communication skills and attention to detail will be essential in...
-
Administrative Coordinator
21 hours ago
Norwalk, Ohio, United States Frank Van Dresser Team REMAX Full timeOur real estate agency, Frank Van Dresser Team: RE/MAX Quality Realty, is seeking a highly skilled and organized individual to join our team as an Administrative Assistant. In this dynamic role, you will be responsible for managing the daily schedule of the team leader, facilitating timely participation in meetings and appointments, and serving as the...
-
Front Office Administrator
23 hours ago
Norwalk, California, United States JWCH Institute Full timeJob OverviewThe Front Office Clerk plays a vital role in the JWCH Institute, providing exceptional patient care and administrative support. This position is responsible for ensuring a welcoming environment for patients, visitors, and medical professionals.Key ResponsibilitiesClient Engagement: Greet patients and visitors with courtesy and professionalism,...
-
Executive Assistant
2 days ago
Norwalk, Connecticut, United States Canon U.S.A., Inc. Full timeJob SummaryWe are seeking an experienced Executive Assistant to join our team. As the first point of contact for outside visitors, vendors, and clients, you will be responsible for greeting guests in a professional manner, arranging transportation services when needed, and operating a switchboard to route incoming calls and place outgoing calls....
-
Executive Assistant to Senior Leadership
7 days ago
Norwalk, Connecticut, United States Terex Full timeAbout the PositionThe Executive Assistant to Senior Leadership will provide high-level administrative support to the Senior Vice President & Chief Financial Officer and other members of Terex's senior leadership team. This position requires strong organizational skills, attention to detail, and excellent communication skills.ResponsibilitiesAdministrative...
-
Marketing Assistant
24 hours ago
Norwalk, United States AZ Sales Group Full timeJob DescriptionJob DescriptionWe are looking to hire a full-time, entry-level Marketing Assistant to join our promotions and sales team!As a leader in experiential marketing & client acquisitions, we specialize in creating and implementing customized marketing and sales strategies for a large portfolio of clients. By using a personalized approach to brand...
-
Assistant Corporation Counsel
3 days ago
Norwalk, United States City of Norwalk, CT Full timeSalary : $142,846.00 - $168,832.00 Annually Location : City of Norwalk, CT Job Type: Full-Time Job Number: 1029-1/2/3/4-2024 Department: Corporation Counsel Opening Date: 12/16/2024 Closing Date: Continuous FLSA: Exempt Bargaining Unit: NASA Description of WorkPosition Definition: The Office of Corporation Counsel seeks a seasoned contract and transactional...
-
Executive Assistant to CFO
3 days ago
Norwalk, United States Terex Full timeJob Description: About the Position Title: Executive Assistant to CFO Reports to: SVP & Chief Financial Officer Location: Norwalk, CT / hybrid Relocation: No Position Overview The Executive Assistant to CFO will play a key role in Terex by providing the full range of executive level administrative support to the Senior Vice President & Chief...
-
CNA Certified Nursing Assistant
3 days ago
Norwalk, United States Norwalk Skilled Nursing & Wellness Centre Full timeNorwalk Skilled Nursing & Wellness Centre - A Certified Nursing Assistant (CNA) is responsible for providing routine nursing care in accordance with established policies and procedures and as may be directed by the Charge Nurse, RN Supervisor, Director of Nurses or Administrator, to assure that the highest degree of quality resident care can be maintained at...
-
Physician Assistant
3 days ago
Norwalk, United States Medlife Urgent Care Part timeJob DescriptionJob DescriptionMedlife is a Urgent Care that provides world class services to the Norwalk area. We are looking for a Nurse Practitioner and/or Physician Assistant to diagnose and treat health conditions, as well as promote good health practices. As an advanced practice registered nurse, you’ll be our go-to person for ensuring the best...
-
Child Development Assistant Teacher
19 hours ago
Norwalk, United States Connecticut State Community College Part timeJob DescriptionJob DescriptionDetails: Multiple PositionsPosted: August 1, 2024Level: Educational AssistantHours: Part-time up to 17 hours per week. Approximate hours below. M-F 8:00am-1:00pmM-F 1:00pm-5:00pm-Current NeedThis position is on continuous recruitment, and are filled on an as-needed basis, depending specific department needs. You will only be...
-
Executive Assistant
3 days ago
Norwalk, United States Element Solutions Full timeChallenge Yourself and Impact the Future! Element Solutions Inc (NYSE: ESI) is a leading specialty chemicals company whose operating businesses formulate a broad range of solutions that enhance the performance of products people use every day. Developed in multi-step technological processes, our innovative solutions enable our customer's manufacturing...
-
Executive Assistant
3 days ago
Norwalk, United States Element Solutions Full timeChallenge Yourself and Impact the Future! Element Solutions Inc (NYSE: ESI) is a leading specialty chemicals company whose operating businesses formulate a broad range of solutions that enhance the performance of products people use every day. Developed in multi-step technological processes, our innovative solutions enable our customer's manufacturing...
-
Assistant General Manager, Residential
23 hours ago
Norwalk, United States Blt Management LLC Full timeJob DescriptionJob DescriptionLocation: Norwalk, CTCompany: Building and Land Technology (BLT)About Us:Building and Land Technology (BLT) is a leading real estate development company dedicated to creating exceptional living and working spaces. We pride ourselves on our commitment to quality, innovation, and customer satisfaction. Join our team and be part of...
-
Registered Nurse Designee
3 days ago
Norwalk, United States Maplewood at Strawberry Hill LLC Full timeJob Title: RN DesigneeLocation: Norwalk, CTEmployment Type: Full Time Tues-SatDepartment: Resident CareAbout Us: Maplewood Senior Living, is a leading operator of premier senior living communities across 6 states, featuring two distinguished brands: Maplewood and Inspr. Known nationally for innovation in the senior living space, Maplewood is a growing...