Facilities Coordinator

3 days ago

Addison, United States EDI Specialists Full time

The Opportunity

Find out more about this role by reading the information below, then apply to be considered.

Client is seeking a full-time Facility Coordinator to support and assist the Regional Facilities Manager and team based in our Addison, Texas office to include weekly visits to a second office in Dallas. The successful candidate will be a key member of our team focusing on operational excellence and continual improvement, overseeing day-to-day operations, while working on their own initiative.

You have a general problem-solving ability and a 'can do' approach with flexibility to provide consistent service in a continual changing environment.

You Are Great At: Acting as one of the first point of contacts for staff and guests, (inclusive of property management, vendors and building security)
Oversee Facility operations ensuring we continue to meet exemplary customer / employee service in our Addison and Dallas offices (amenities, meeting events etc).
Oversee, plan, and coordinate new hire seating assignments and internal staff moves.
Manage and maintain the floor plan software (Centerstone).
Oversee Facilities emails and ensure customer service.
Inspect our space daily to identify general corrective maintenance, report deficiencies and recommend areas for improvement to management.
Partner with the Landlord and input maintenance tickets when required.
Oversee vendors and follow through to sign off of work.
Oversee the building maintenance Janitorial program, confirming work is completed as per lease.
Oversee and maintain the First Aid & Fire Warden program.
Partner with the Global Workplace Security team
Ensure safety standards are implemented and followed throughout the office.
Provide support on purchasing and supply ordering.
Develops standardized processes and updates procedure documentation pertinent to the responsibilities of the position as required.
Oversee operations at the secondary site in Dallas.
Attends all training on new systems and procedures.
Participates in the Health & Safety committee, and monthly inspections.
Assists with special projects and other duties as assigned by Management.
Prepares reports, updates records and documents.
Performs departmental administration activities as required.
Proactively initiates process improvement initiatives.
Oversee & coordinate special events and large meetings in the office.
Active participant in Fire drills.
Provide Reception coverage as needed.

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