Office Assistant

5 days ago

Loma Linda, United States Shimmick Full time

Overview:

Shimmick Construction is looking to hire an experienced Office Assistant/Purchasing Assistant to support our project in Lake Elsinore, CA. This challenging position will provide an excellent growth opportunity while helping to improve our infrastructure.

Shimmick has a long history of completing complex water projects, ranging from the worlds largest wastewater recycling and purification system in California to the record-setting Hoover Dam. In 2021, we began a transformation to re-envision our strategy to meet the nations growing need for water and other critical infrastructure.

Today, Shimmick is at the forefront of delivering solutions to meet the nations growing demand for water infrastructure.

Our commitment extends to water treatment, water conveyance, water storage, flood protection, environmental projects, and more. Our solid foundation of enduring client relationships, financial stability, market leadership, effective risk management, and strategic presence in key regions ensures our ability to execute this crucial mission.

  • Debut in ENRs Top 10 for dams, reservoirs, and more
  • Led by industry veterans with 20+ years of experience
  • Solid foundation: client relationships, financial stability, and market leadership

Southwest Division

Shimmicks Southwest Division, headquartered in Irvine, California, focuses on large public owners in Southern California, across water resources, water treatment, transportation and transit markets. Over the past decade, the division has grown tremendously, securing major projects, including the $350 million North City Pure Water Facility in San Diego at the $200 million Groundwater Replenishment System in Orange County.

Responsibilities:

The responsibilities of this position include, but are not limited to the following:

  • Processing, coordination, and management of Union Payroll for project
  • Prepare, analyze, and transmit Certified Payroll and any/all additional reporting documents per project and contract specifications
  • Document Control for project through CMiC software
  • Provide support in accounting and project management modules in CMiC
  • Invoicing; pay applications; waivers
  • Coordination with subcontractors
    • Management of project insurance requirements with subcontractors and vendors
  • Process New Hires (Craft and Salaried) Paperwork, training videos, drug testing
  • Coordinate and manage month end close with corporate office in order to provide timely and accurate reporting for project
  • Manage project office facilities
    • Stock and inventory control for office and products
  • Coordinate Verizon and Sprint cell/radio use for project
  • Ensure the housekeeping of the office by maintaining the appearance of common areas
    • Stock and inventory control for office and products
    • Sanitize bid room, kitchen, phones, doorknobs, all other common areas daily
  • Oversee the day-to-day activities of the office as the main point of contact in the reception area
    • Order and set up catered lunch (when applicable)
    • Check mailbox daily and distribute mail
    • Receiving all incoming phone calls
  • Provide administrative support as needed, including scheduling meetings and events, booking travel, mailing, and shipping packages
  • Process New Hires Paperwork, training videos, drug testing


Qualifications:

Minimum Requirements:

  • High School Diploma or GED + 2 years of relevant experience

Preferred Qualifications:

  • Previous experience as an Office Assistant

Additional Information:

  • Qualified applicants who are offered a position must pass a pre-employment substance abuse test.
  • This position does not include sponsorship for United States work authorization.

The salary range for this position is $23.00 to 26.00 per hour depending on experience and/or education.

Shimmick's comprehensive benefits plan includes medical - including a NO COST option, dental, and vision coverage; as well as options to participate in an FSA or HSA. The Company also provides employer paid STD, LTD, basic life and AD&D, and an Employee Assistance Program. Additional voluntary benefit offerings include pet insurance, hospital indemnity, critical illness insurance, legal and identity theft protection.

These benefits are available to all employees working more than 20 hours per week. Employees working less than 20 hours per week are eligible for medical, dental and vision coverage as well as EAP services.

NOTICE TO THIRD PARTY AGENCIES:
Please note that Shimmick does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, Shimmick will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Shimmick explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Shimmick.

AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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