Grants Manager

Future SDAIHC – San Diego American Indian Health Center

Summary:

ON-SITE GRANTS MANAGER JOB OPPORTUNITY

The Grants Manager is responsible for researching, preparing, submitting, and managing grant proposals/reports that support the organization’s goals and meet funder guidelines and criteria. Enhancing funding models and identifying new sources of funding. Serves as the primary grant writer, engages in compliance reporting, and tracks and manages grant deadlines. This position requires strong writing, data analysis, program budgeting, project management skills, with an emphasis on outcome measurement.

Duties for the grants manager will include managing overall grant efforts, documenting payments and expenditure, optimizing the grant administration process, overseeing fund-raising, coordinating the progress reports, ensuring compliance with grant regulations, reviewing grant proposals, and managing grant databases. Your skills and expertise in successful grants management will aid the organization in serving the public by securing continuous funding, improving business opportunities through effective funding programs, and executing meaningful projects.

Must be able to demonstrate knowledge and skills necessary to perform all job-related activities as outlined below.

Essential Duties and Responsibilities:

Primary Functions:

Lead grant proposal and submission- preparing and organizing materials for proposals, and submitting and motoring grant applications, including:

Research appropriate funding sources for programs, general operating, and capital improvement.

Coordinate with CFO to create organizational yearly funding plan

Maintain grant calendar with project-specific deadlines and deliverables

Plan proposals, write requests, and prepare to submit reports to the specifications of grant agencies, manage all required documentation and packaging while maintaining quality control over submissions

Coordinating and engaging with grant writers.

Identifying support agencies.

Optimizing the grant administration process.

Coordinating and assisting in the preparation of budgets.

Identify and attend trainings

Maintain excel spreadsheet on share drive documenting where to submit reports for grants and name of project officer from Grantor.

Tracking grant applications.

Be well versed in the goals, objectives and outcomes of each individual program.

Keep CEO and CFO informed of grant applications and reporting activity, awards, and declines: submit monthly internal reports of activity

Submitting grant applications via paper or online portals and maintain list of passwords.

Researching statistics, trends and data for grant proposals and community advocacy, including: Performing research and data-gathering—both from external sources and SDAIHC’s program data;

Performs other duties as assigned

Qualifications:

Minimum Qualifications:

Degree in business administration or equivalent.

Bachelor’s degree (or 3-7 years of work experience with, FQHC, nonprofit administration, grant writing, or fundraising);

3+ years of experience in fundraising, grant writing or grants management.

Preferred:

Bilingual (English and Spanish) with experience serving a multinational, multiracial population

Special Conditions of Employment:

Has clean driving record and insurance as required by the state

Has reliable transportation

Current BLS and CPR certification on file with the Human Resources Department.

Knowledge, Skills and Abilities:

Methodical and strategic thinking.

Good communication skills.

Project management skills.

Excellent organizational skills.

Ability to work under pressure and respond to deadlines without sacrificing quality

Strong administrative skills and self-motivated with the ability to set priorities and manage multiple tasks under minimal supervision in effective and efficient manner.

Budgeting and accounting experience.

Computer literacy.

Knowledge of auditing policies.

Knowledge of donor agencies.

Strong writing skills.

Ability to act with integrity, professionalism, and confidentiality.

Proficient with Microsoft Office Suite or related software.

Physical and Mental Requirements:

Able to lift/move up to 40 pounds, move from place to place.

Able to stand, bend and reach for prolonged periods.

Ability to do math, organize and prioritize workload, work effectively and efficiently under stress

Ability to supervise, multitask, understand and follow instructions

Ability to proficiently read, write, speak and understand English

Customer Service:

Actively supports, promotes, and works to fulfill the Mission, Vision and core values of SDAIHC.

Provides excellent internal and external customer service.

Demonstrates SDAIHC’s Standards of Customer Service Behavior: Compassion, Attitude, Communication, Appearance, Sense of Ownership, and Teamwork.

Participates in on-going customer service trainings.

In every action, seeks to promote SDAIHC as a top service organization.

Quality Management:

Contribute to the success of the organization by participating in quality improvement activities.

Complies with all SDAIHC policies and procedures and pro-actively participates in the implementation of new initiatives.

Participate and ensures continuous quality improvement process as

directed by clinic leadership.

Safety:

Ensures regulatory compliance and adherence with policies and procedures related to safe work practices.

Participate in infection prevention through appropriate use of infection control measures during patient treatment and patient interactions

Ensure compliance with regulatory requirements for maintaining physical spaces, equipment and supplies.

Uses all appropriate equipment and/or tools to ensure workplace safety.

Immediately reports unsafe working conditions.

Privacy/Compliance:

Maintains privacy and security of all patient, employee, and volunteer information and access to such information. Such information is accessed on a need to know basis for business purposes only.

Complies with all regulations regarding corporate integrity and security obligations. Reports unethical, fraudulent or unlawful behavior or activity.

Upholds strict ethical standards

Flexibility:

Available for all shifts and, when required, able to work evenings and weekends

Acknowledgement:

The San Diego American Indian Health Center is an Equal Opportunity Employer.

We encourage applications from all individuals regardless of race, religion, color, sex, pregnancy, national origin, sexual orientation, ancestry, age, marital status, physical or mental disability, or any other protected class, political affiliation, or belief.

Preference in filling vacancies is given to qualified American Indian candidates in accordance with the Indian Preference Act of 1934, (Title 25, USC Section 472).

Disclaimer

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

This description reflects managements’ assignment of essential functions; it does not proscribe or restrict the tasks that may be assigned.

This job description is subject to change at any time.

Before you apply, please make sure you share SDAIHC’s mission and values. We pride ourselves on keeping these values in mind every day as we execute on goals and plan for the future. We are seeking employees who share the same mindset and commitment to be customer driven, focused on execution, and new innovations. We succeed by being determined, optimistic team players.

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