Event Director

About the Organization
About SBR Events Group

We are a collection of two of Chicago's leading special event brands, all working collectively together to provide our clients with proven excellence in culinary, hospitality design, and production for their unique events.

SBR Events Group brings tremendous opportunities for agile and passionate individuals looking to work hard in a dynamic, challenging, fun, and inspiring environment. We place integrity, teamwork, and kindness at the heart of what we do.

We have created a culture where we are passionate about collaboration and hospitality and can care for each other and our customers by doing the right thing for the right reason.

Get to know us

TikTok: @sweetbabyrayscatering
IG: @sweetbabyrayscatering
IG: @truecuisine
Facebook: Sweet Baby Ray's Restaurant & Catering
YouTube: Sweet Baby Ray's Catering

Category
Hospitality

Full-Time/Part-Time
Part-Time

Position
Event Director

Description

Job Description Summary:

The Event Director acts on behalf of the management to oversee all aspects of an event. The Event Director works behind the scenes, planning and supervising to ensure the event is executed successfully. The Event Director is the on-site point of contact for the client and the venue.

JOB DUTIES

Key Accountabilities: Plan, prepare and successfully execute full-service events.

•Responsible for meeting with the Sales Consultant and Project Manager to ensure a complete understanding of all aspects and logistics of the event.
•Produce in-house equipment pull sheet for the event.
•Develop an event plan based on the venue, set-up time, and staffing allotted.
•Ensure all equipment and food are accounted for and loaded on the truck.
•Drive company vehicles safely to and from events.
•Handle event binder and all necessary paperwork.
•Manage communication between our team and the venue, client, and third-party agencies.
•Ensure that all scheduled staff arrive on time and in proper work attire.
•Supervise the efficient load in and load out of company vehicles.
•Ensure that the rental equipment and linens are present and accurate as per event rental orders.
•Ensure that the dining area is set up according to the predetermined layout and looks professional and attractive.
•Supervise the inventory of liquor, ice, and condiments for the bar.
•Actively communicate with the Chef and culinary staff, ensuring that the food timeline is followed and assistance is given when needed.
•Lead pre-event meetings with the event team addressing company policies, last-minute changes, event flow, and any concerns and issues.
•Uphold a positive and professional attitude at all times.
•Assure the timeline is maintained and followed.
•Manage bartenders, and follow policies set forth by the company and state laws.
•Manage captains, servers, and porters following company procedures and policies.
•Ensure that the truck is packed correctly and that equipment is secured.
•Release staff at times listed on the sign-in sheet.
•Complete the sign-in sheet and event recap sheet post-event.

Position Requirements

Performance Standards

• Event Director roles are expected to be carried out with little or no direct supervision and with timely communication
• Must follow a weekly schedule created by the Staffing Coordinator and Director of Operations
• Must transfer codes when working in different departments
• Must be able to multi-task and plan several events simultaneously
• Ability to work well with internal and external participants is essential
• Must communicate clearly and effectively with staff, managers, and clients
• Must be proficient in the use of technology
• Strong people management/supervisory skills
• Superior customers service skills
• Excellent communication skills
• Organizational skills
• Ability to make good decisions and have good problem-solving skills
• Ability to work in a high-paced and high-pressured environment.
• Able to work in a team arrangement
• The ability to work with and direct outside vendors on-site.
• A positive attitude and enjoying helping people are essential
• Extensive knowledge of food presentation and catering equipment
• Valid driver's license.

JOB SPECIFICATIONS

Minimum Education Level Required

High School Diploma or GED equivalent

The minimum experience level required

The ideal candidate will have 5-7 years of experience in the hospitality industry, including 3 years in a leadership role.

The amount of supervision received by the employee

The incumbent reports to the Director of Operations and will be given additional direction from the Staffing Coordinator.

The skills required

The job requires excellent analytical and communication skills.

BOTH the diversity and complexity of the supervision exercised

This position is responsible for supervising staff positions.

BOTH the level and nature of the INTERNAL contacts

The incumbent has regular contact with the Staffing Coordinator, Director of Operations, sales, and kitchen personnel.

BOTH the level and nature of the EXTERNAL contacts

External contacts include any 3rd party vendors, government, industry representatives, and clients

Physical requirement's

Be able to work in a standing position for long periods and move about freely, which can include bending, climbing stairs, carrying, or safely lifting items weighing up to 50 pounds

Schedule:

Variable work schedule, including weekends and holidays.

Certifications:

Obtain and maintain a food handler's certification and basset certification.

EOE Statement
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

This position is currently accepting applications.

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