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Clerk & Master Deputy Clerk I
3 months ago
Description
JOB SUMMARY
A Deputy Clerk I works under the direction of the Chief Deputy Clerk and Master. This position is responsible for a variety of simple to moderately complex clerical tasks associated with court proceedings and records.
ESSENTIAL JOB FUNCTIONS
- Timely and accurately assist the public with case inquiries, via walk-in and telephone;
- Provide accurate and timely information regarding statutory, court, and local ordinance relating to both Chancery, Circuit, and General Sessions procedures;
- Based upon documents received: verify, timestamp, sort, and process;
- Prepare and accurately maintain records, filings, processes for all briefs, motions, orders, opinions, judgments, and other documents filed for new and existing court cases;
- Process court dockets;
- Prompt preparation and issuance of summonses, subpoenas, and notices of hearings;
- Accurately and timely receipt and reconcile all monies, which includes payments from both county and state agencies, by mail and in person;
- Compile daily and monthly reports;
- Answer telephones with a courteous demeanor;
- Respond to emails promptly and professionally;
- Receive and process mail;
- Complete all assigned continuing education courses provided by the County;
- Regularly cross train and support all Clerk & Master functions; and
- Perform various other administrative, bookkeeping, and clerical duties as assigned.
MINIMUM REQUIREMENTS TO PERFORM WORK
- High school diploma;
- Two (2) years of department experience preferred;
- Or equivalent training, education, and/or experience;
- Must be eligible to obtain a Tennessee Notary Public Licensure at County's cost; and
- Valid driver's license.
- Speak and write using current rules of grammar, composition, and punctuation; as well as strong basic mathematical computation skills.
- Use small office equipment, including copy machines or multi-line telephone systems; and computers for word processing, data entry, and accounting purposes.
- Organize and communicate effectively.
- Use of analytical skills to work independently.
- Develop and maintain superior working relationships with multiple agencies, fellow team members, supervisors, and the general public.
- Maintaining privacy and discretion is essential, in and away from the office.
PHYSICAL DEMANDS
While performing the duties of this position, the employee is frequently required to sit, reach and manipulate objects, tools and/or controls. The position requires mobility. Duties may involve moving materials weighing up to 30 pounds on a regular basis. Manual dexterity and coordination are required over 50% of the work period while operating equipment, such as computer keyboard, mouse, calculator and similar machines. The position requires hearing, mental acuity, speaking, and visual acuity.
WORK ENVIRONMENT
Most work is performed in a well-lighted, modern office setting with centrally controlled heating and air conditioning.
BENEFITS
Full time benefits include medical, prescription, dental, vision, FSA, HSA, optional USAble, paid holidays, paid sick days, paid vacation, EAP, retirement planning, pension, employee clinic, employee discounts, and more.
