Event Specialist

3 weeks ago

Oklahoma City, United States CareerBuilder Full time

**Event Specialist**
Devens, MA / Business Team

Marketing & Communications / Full-time

Commonwealth Fusion Systems (CFS) has the fastest, lowest cost path to commercial fusion energy.
CFS is collaborating with MIT to leverage decades of research combined with new groundbreaking high-temperature superconducting (HTS) magnet technology. HTS magnets will enable compact fusion power plants that can be constructed faster and at lower cost. The mission is to deploy fusion power plants to meet global decarbonization goals as fast as possible. CFS has assembled a team of leaders in tough tech, fusion science, and manufacturing with a track record of rapid execution. Supported by the worlds leading investors, CFS is uniquely positioned to deliver limitless, clean, fusion power to combat climate change. To execute this plan, we are looking to add talented people to the team who are mission-driven and treat people well, improve our team by adding diverse perspectives and new ways of solving problems, have demonstrated exceptional results through a range of different pursuits, and have skill sets and experience that relate to this role.
As an Events Specialist you will implement effective solutions to create high impact experiences for onsite visitor tours and manages CFS exhibits at conference and other industry events. The ideal Events Specialist will be a self-starter, with the ability to work well under pressure, work independently with minor supervision and have strong problem-solving skills.
This position will work directly with a wide range of teams in discussing event needs and goals and have ownership of end-to-end logistics and event execution for CFS tours and events. You are both creative and organized. You have strong attention to detail and are an excellent team player. You are a great communicator, in writing and verbally. You will be part of the Communications and Marketing Team working closely with the Head of Branding and Design and Operations team. You will also work cross-functionally with teams including investor relations, government affairs and business development. For offsite events you will manage the CFS presence including but not limited to booth displays, marketing materials, posters sessions and hosted events (dinners, receptions, etc.). Capture learnings /insights and proactively coordination of elements needed for events. In this role you will also develop and manage an companywide event tracking system. This position will be based at our Devens, MA campus.
+ Create and execute against project plan timeline and manage calendar of events for multiple functional teams at CFS.
+ Work as project lead, ensuring all event activities are completed in a timely manner.
+ Work with stakeholders to create and manage event requirements and budgets and provide guidance in maximizing resources.
+ Coordination of marketing materials and communications needed for events.
+ Work with external vendors as needed to plan food & beverage selection, decor, conference space, audio/visual, photography, etc. to ensure high quality events that are cost efficient.
+ Create complete event plans, space assignments, minute-by-minutes, tracking documents, and other event related documents.
+ Coordinate the purchase of event supplies and packing of shipments of materials for offsite events / conferences.
+ Travel to events as needed, including travel to CFS facilities to manage onsite event operations.
+ Review event bills for accuracy and process payments as appropriate.
**The ideal candidate will have most, if not all, of these requirements:**
+ Bachelor's Degree required, plus proven experience in event management with a wide range of stakeholders, ideally including private sector executives and government officials.
+ 5+ years of event planning experience and administrative experience required.
+ Must be detail-oriented, with effective organizational and project management skills, including the ability to manage multiple projects/tasks and deadlines simultaneously in a fast-paced, deadline-driven environment.
+ Must be a self-starter, with the ability to work well under pressure, work independently with limited supervision and have solid problem-solving, judgment and decision-making skills.
+ Ability to create and manage budgets.
+ Excellent interpersonal skills.
+ Strong writing and editing skills.
+ High level of creativity and "rolled up sleeves" working style.
**Additional preferred experience and/or qualifications:**
+ Public speaking experience is preferred.
+ PowerPoint, Excel, Google Workspaces including but not limited to Gmail, Sheets, Slides.
+ Helpful if have experience with InDesign, Adobe.
+ Ability to perform activities such as stopping, climbing, typing, standing, and sitting for extended periods of time.
+ Willing to adhere to safety protocols for hazards such as heat, cold, and strong magnets.
+ Willingness to occasionally travel.

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