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Jr. Program Assistant

3 months ago

Washington, United States Highlight Technologies Full time

Overview:

We are seeking a full-time Jr. Program Assistant to support USAIDs Bureau for Planning, Learning, and Resource Management (PLR). PLR leads policy planning to advance USAIDs global development and humanitarian mission and in support of broader U.S. national security and foreign policy objectives. You will be responsible for assisting with daily tasks, drafting memos and other written communications, organizing and coordinating both internal and external meetings, supporting Office leadership, as well as other activities.

This position requires on-site presence 3 days a week.

Responsibilities:
  • Provides direct administrative support to the Director and Deputy Director, which includes strategic calendar management and scheduling, preparation and compilation of meeting materials, providing logistical support for meetings, and any other administrative support requested by the principals, within reason.
  • Edits and drafts correspondence, recommendations, reports, and memoranda.
  • Performs research, analysis, and writes short reports on topics relating to existing or planned programs.
  • Performs notetaking, drafting, and circulation of meeting minutes.
  • Coordinates responses to requests from the Front Office and other Bureaus
  • Ensures all briefers and clearances are complete and submitted in a timely fashion.
  • Performs outreach and communication with internal and external stakeholders both orally and in writing.
  • Supports staff in communications with persons and groups from both within and outside USAID in written correspondence.
  • Reviews, tasks, and tracks a variety of technical documents.
  • Manages a shared, organized electronic filing system.
  • Applies administrative policies, maintains various systems and databases, and handles other staff requirements.
  • Completes travel authorization processes for office principals, including clearances, country travel concurrences, securing visas, and voucher preparations, as needed and provides advice on travel procedures for other office staff.
  • Performs and monitors administrative requirements such as payroll, time and attendance records, and deadline tracking systems.
  • Provides advice and guidance to managers and employees on questions and situations related to the administrative services provided.
  • Coordinates with other USAID bureaus when tasks require a collaborative response.
  • Other duties and special activities as assigned.
Qualifications:
  • Active Secret clearance.
  • US Citizenship required.
  • Bachelors degree
  • 2 or more years of experience working in a related position.


About Highlight:

For over ten years, Highlight has provided Development and Modernization, Secure IT, and Mission Solution services to our federal government customers. Our team knows the technology; we understand how our customers and their stakeholders work; and we know how to implement industry best practices to deliver high-quality, end-to-end solutions that minimize risk and maximize results.

Since our inception, Highlight has had an employee-first mindset. Our mission is to provide employees with rewarding and impactful career opportunities. In 2021, Highlights founder, Rebecca Andino, implemented an Employee Stock Ownership Plan to embody and expand our culture of transparency, teamwork and rewarding the work of our employees. By becoming an ESOP, our employee-owners share in the success of the company through their ownership stake. To learn more about ESOPS, check out: www.esopinfo.org.

Were an Equal Opportunity Employer (EOE) that empowers our people to fearlessly drive change - regardless of their race, color, religion, sex, gender identity, sexual orientation, national origin, disability, veteran status, or other characteristics. Our team is dedicated to foster diversity within our teams to promote creativity, innovation, and teamwork to deliver the best solutions for our customers.

To receive compensation and benefits information for this role, contact us or email us at Recruiting@HighlightTech.com Please include the Req ID (this is at the top of the posting under the position title) in the subject line of the email.

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