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Executive Assistant

1 month ago

Conshohocken, United States ASM Global Full time

Executive Assistant Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach. Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component feasibility & consulting, owner's representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking of world-class live events and venues. The Legends Global culture is one of respect, ambitious thinking, collaboration, and bold action. We are committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career. Winning is an everyday thing at Legends Global. We have the best team members who understand every win is earned when we come together as one unified team. Sound like a winning formula for you? Join us The Role We are seeking a highly organized, proactive, and personable Executive Assistant to provide high-level administrative support to senior leadership. The ideal candidate is a self-starter with strong executive presence, excellent communication skills, and the ability to thrive in a fast-paced corporate environment. This role requires strong judgment, discretion, and the ability to anticipate needs while managing competing priorities. Essential Duties and Responsibilities Manage complex calendars, scheduling, and shifting priorities to ensure smooth daily operations. Coordinate all travel arrangements (primarily domestic); anticipate logistics and proactively resolve conflicts. Prepare and process expense reports and reconcile receipts in a timely manner. Organize and support meetings, including logistics, agendas, materials, and follow-up action items. Serve as a key liaison between the executive team, internal departments, clients, team owners, and external partners. Support coordination and communication across the broader team, partnering with other EAs where needed. Assist with department initiatives, offsites, major events, and occasional support at high-profile engagements (e.g., Super Bowl). Maintain confidentiality and handle sensitive information with professionalism. Support special projects and provide operational oversight as assigned. Qualifications To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience High school diploma required; Bachelor's degree preferred. 3+ years of Executive Assistant or senior administrative support experience in a corporate, fast-paced environment. Skills and Abilities Exceptional written and verbal communication skills and strong executive presence. Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word). Excellent organizational and time-management skills with the ability to manage multiple priorities. Strong interpersonal skills and a friendly, professional demeanor; able to build trust and strong relationships across all levels. Proven ability to maintain confidentiality and exercise sound judgment. Compensation Competitive salary, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan. Working Conditions Location: Corporate offices in Frisco, TX or Conshohocken, PA. In-office presence required to effectively support executives and collaborate with the team. Travel: Minimal travel required (less than 5%), primarily for occasional team offsites or major company events. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Note: The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position. Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.