Executive Assistant

2 months ago

Lawrenceville, United States Crisp Recruit Full time

Are you a detail-oriented professional with a passion for legal case management and client advocacy, eager to support a law firm that upholds precision, empathy, and client-centered excellence?

Do you bring a proactive approach to enhancing the client experience, combining exceptional administrative skills with a clear focus on effective client communications?

Can you excel in a fast-paced legal environment, seamlessly managing both casework and executive tasks to ensure efficient support for both clients and attorneys?

Is your dedication to client service rooted in a commitment to accuracy, professionalism, and timely follow-through?

Final question: When faced with a challenge, do you get excited or run away?

** IMPORTANT: TO APPLY **

If you have any questions, please email recruit@crisp.co only.

  • Please do not reach out through our website's contact information (telephone, email, or web chat) or via direct messaging on any social media platform.
To Apply: Submit your application by clicking the "Apply" button and applying on the Crisp Recruit page that opens.

**RECRUITERS DO NOT CONTACT**

At The Law Offices of Saundra M. Davis, a respected legal institution located in Lawrenceville, GA, we are dedicated to providing exceptional legal services to our clients. Our firm, under the leadership of Saundra M. Davis, Esq., specializes in personal injury (focusing specifically on auto accident injuries) offering compassionate and comprehensive legal representation to those in need. Our commitment to excellence is reflected in our attention to detail, client-centered approach, and the impactful results we achieve.

Our firm's dedication to our clients is further exemplified through our comprehensive client communication strategies, including informative resources and consistent client updates. These platforms not only keep our clients informed about legal developments but also demonstrate our commitment to education and empowerment. With a reputation for unparalleled legal expertise and a deep commitment to societal well-being, we are known for making a tangible difference in people's lives, fostering a culture of growth, empathy, and excellence.

With our growing caseload and commitment to providing top-notch client support, we are seeking a dedicated professional to join our team in the role of Executive Assistant & Litigation Case Manager. This role provides executive-level support to the sole attorney at this Auto-Accident-Only law firm, as well as managing the firm's litigation files. This onsite position involves close and direct support of the attorney, including, but not limited to, overseeing administrative tasks, managing incoming mail and email, calendaring dates from all court orders and opposing counsel accurately and electronically, and supporting the attorney in all things involving litigation files prior to trial. (At this time, there are 10 litigation files and 100 pre-litigation files.) The ideal candidate will have exceptional communication skills, organizational skills, time management skills, and the ability to manage the attorney's schedule and special projects, ensuring seamless operations across the firm.

What you'll do:
  • Case Management: Manage and organize legal cases from intake to resolution, ensuring compliance with all deadlines while overseeing a caseload of around 80 active cases at any given time. Act as the main point of contact for clients, providing regular updates, facilitating effective communication, and coordinating with insurance companies, medical providers, and expert witnesses to gather necessary information. Conduct case research, draft case analyses, and support attorneys in developing legal strategies. Additionally, prepare and file legal documents, manage discovery processes, and assist in trial preparation.
  • Client Communication & Advocacy: Serve as a liaison between clients and the attorney, handling inquiries, providing updates, and facilitating clear communication. Act as a client advocate by managing expectations, addressing concerns, and ensuring overall client satisfaction.
  • Litigation Support: Assist attorneys in trial preparation by organizing trial binders, witness lists, and exhibits. Coordinate with expert witnesses, clients, and court personnel to ensure seamless trial logistics, and provide in-court support to attorneys by managing exhibits and aiding in evidence presentation.
  • Executive Assistance: Manage the attorney's calendar by scheduling appointments, depositions, and court dates, ensuring no conflicts arise. Handle correspondence, assist in drafting legal documents, and prepare reports for meetings and client interactions. Coordinate special projects, including client depositions and mediations, to ensure timely execution. Additionally, organize and oversee firm events, client meetings, and conference logistics to keep the attorney's schedule well-coordinated.
  • Administrative Support: Assist in document preparation and legal filing, ensuring adherence to court rules and deadlines. Prepare legal memoranda, discovery materials, and case summaries, working closely with attorneys on case strategies. Provide general administrative support to the firm's attorneys, upholding high standards of confidentiality and professionalism.
What we're looking for:
  • Education: Bachelor's degree in Business Administration, or a related field.
  • Experience: Previous experience in personal injury firms (plaintiff side), therapy offices, medical facilities, or insurance companies (defense side) is highly sought after, with a minimum of 2 years in case management, litigation paralegal, or executive assistant experience in a legal setting. Familiarity with legal terminology, court procedures, and litigation support is essential.
  • Communication Skills: Excellent written and verbal communication skills are essential for success in this role. Bilingual proficiency in Spanish is a strong advantage but not required.
  • Software Proficiency: Proficiency in FileVine case management software, Google Drive, Adobe, and Excel is ideal. Strong command of these tools supports efficient case management, effective administrative support, and contributes to a smooth workflow within the firm.
  • Attention to Detail: Exhibits strong attention to detail, particularly when managing important dates and deadlines, ensuring accuracy in all case files and client records. Reviews work meticulously, understanding the critical role of precision in legal documentation.
  • Organization and Time Management: Highly organized in managing a large caseload and ensuring tasks are completed within deadlines. Skilled in balancing multiple responsibilities, prioritizing urgent tasks, and maintaining a structured workflow that supports a well-organized, smoothly operating firm environment.
  • Problem-Solving Mindset: We seek a resourceful problem-solver who approaches challenges with creativity and resilience. This role requires someone who can identify potential issues early, think critically to find effective solutions, and continuously improve processes to enhance client outcomes and team efficiency.
  • Professionalism: Demonstrates a high level of professionalism and integrity in all client and team interactions. Maintains a neat, presentable appearance with no visible tattoos, embodying a polished and professional presence at all times. Is self-sufficient and proactive, ready to jump in when needed without hesitation.
  • On-site Presence & Transportation: We're seeking an individual who thrives in a collaborative, face-to-face environment at our Lawrenceville, GA headquarters. Ideal candidates live independently, have reliable transportation, and value the benefits of on-site presence, which fosters teamwork, communication, and synergy within our dynamic team.
Why you should work here:
  • Empowering Culture: Be part of a team that values growth and nurtures every member, from interns to executives.
  • Community Involvement: Engage in meaningful work that extends beyond legal representation, impacting lives through various charitable activities.
  • Career Development Opportunities: Benefit from a firm committed to career advancement and skill enhancement. Access to training programs and mentorship opportunities.
  • Dynamic Work Environment: Join a firm that values creative problem-solving, self-sufficiency, and the "Saundra M. Davis" way of client care.
Additional perks:
  • Health Care Plan: We offer a monthly stipend to cover health, dental, and vision insurance, ensuring you have access to essential healthcare services.
  • Retirement Savings: Take advantage of our 401(k) plan, which becomes available after 6 months of employment, with a 3% employer match, helping you plan and save for your future.
  • Paid Time Off (PTO): Enjoy flexible PTO that allows you to take the time you need for rest, personal matters, and overall well-being.
  • Office Culture: Experience a supportive and engaging work environment with lunch and learn sessions, in-office snacks, and coffee to keep you energized and connected with the team.


At The Law Offices of Saundra M. Davis, P.C., your role as Executive Assistant & Litigation Case Manager extends beyond standard tasks; you are a vital link between clients and the legal team, enabling clients to navigate their legal matters with confidence and trust. You will become a cornerstone of our client experience, helping clients turn challenging situations into successful outcomes. This is an opportunity to make a meaningful impact and contribute to a firm that champions client advocacy, operational excellence, and a compassionate approach to legal service.

Join our team, and be part of a journey where your work embodies both purpose and professionalism. This is your opportunity to build a career with a firm that values dedication, integrity, and continuous improvement, driving positive change for every client we serve

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