Admin Assistant

Admin Assistant / Office Manager (Part-Time, Hybrid) Reports to: CEO Are you passionate about supporting a team and creating a positive, organized work environment? Do you share our commitment to Service, Quality, and Character (S.Q.C) and have a servant's heart? If so, we invite you to apply for our Admin Assistant / Office Manager position Position Details: Schedule: 20 hours per week Work Arrangement: Hybrid (in-office and remote, depending on the day) Location: Shingle Springs, CA Essential Duties and Responsibilities Office Administration Manage daily office operations, including supply ordering, vendor coordination, and facility maintenance. Serve as the first point of contact for visitors, clients, and staff, ensuring a professional and welcoming environment. Maintain organized filing systems (digital and physical) for company records, contracts, and correspondence. Schedule and coordinate meetings, appointments, and company events. Prepare and distribute internal communications, memos, and reports as needed. Other office administration duties as assigned. Administrative Support Provide administrative support to executives, including calendar management, travel arrangements, and expense reporting. Assist with onboarding new employees, including preparing workstations, access credentials, and orientation materials. Process incoming and outgoing mail, packages, and deliveries. Other administrative support duties as assigned. Financial and Compliance Support Assist with basic bookkeeping tasks, invoice processing, expense tracking, and check deposits. Support payroll and benefits administration as needed, including data entry and document management. Assist in ensuring adherence to company policies, procedures, and compliance requirements. Technology and Systems Maintain office equipment and coordinate IT support for hardware/software issues. Have working knowledge of company's main software systems to assist in basic troubleshooting or support. Other Duties Take on special projects as assigned by management. Proactively identify opportunities to improve office efficiency and employee experience. Key Result Areas (KRAs) Office Organization: Maintain a clean, organized, and efficient office environment. Administrative Accuracy: Complete all assigned administrative tasks on time and with high accuracy. Employee Support: Provide timely and effective support to employees and managers. Compliance: Ensure all administrative processes comply with company policies and legal requirements. Technology Utilization: Implement and maintain digital systems for office management. Physical Requirements Ability to sit, stand, and walk for extended periods throughout the workday. Ability to lift and carry office supplies, packages, and equipment up to 25 pounds. Manual dexterity for operating office equipment such as computers, printers, and copiers. Visual acuity for reading documents, computer screens, and performing detailed work. Occasional bending, reaching, and stooping to access files and supplies. Mental Requirements Ability to manage multiple tasks and priorities in a fast-paced environment. Strong attention to detail and accuracy in all work. Excellent organizational and time management skills. Ability to maintain confidentiality and handle sensitive information. Effective communication skills for interacting with staff, management, and external partners. Problem?solving skills and the ability to adapt to changing situations. Professional demeanor and positive attitude under pressure. Ideal Candidate Shares our company's values of Service, Quality, and Character (S.Q.C). Demonstrates a servant's heart and a genuine desire to help others. Is reliable, proactive, and committed to excellence in all aspects of their work. #J-18808-Ljbffr