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Associate Director of Accounting
3 months ago
Responsible for advanced finance and accounting functions at the College of Law. Formulates and administers approved finance and accounting procedures to assure financial and operating reports are accurate and reliable. Direct oversight of expenses at the College of Law; direct oversight of Senior Accountant and Accounts Payable Specialist in all matters, especially those pertaining to cash disbursements and cash management.
Required Skills
Accounting oversight of expenses at the College of Law including payroll funds, operating funds, and some plant funds.
- Has primary responsibility for the preparation of the annual compensation expense budget.
- Maintains a monthly variance analysis spreadsheet for all positions at the College of Law.
- Prepares monthly budget operating expense variance analysis, distributes to departments, and responds to department inquiries.
- Extract monthly payroll date to prepare journal entry allocating benefits to all departments.
- Assists in the preparation of the annual operating expense budget. Works with assigned departments regarding their budgets and projected year end. Uploads the annual budget into Banner and posts budget adjustments and journal entries as needed.
- Extract data and maintain a spreadsheet on all Federal Work Study activity by student to ensure none exceed their budget.
- Oversight of Senior Accountant and Accounts Payable Specialist on all matters pertaining to those positions including, but not limited to, cash disbursements, cash management, bank reconciliations, and Accounts Payable unclaimed property.
- Reviews outstanding payroll checks and sends letters for stale dated checks to reissue. Submit unclaimed property to the State of Florida.
- Financial Statements & Reporting - Creates Access reports necessary for financial reporting at the College of Law.
GAAP statements of Net Assets and P&L, Operating financials, Monthly departmental operating budget-to-actual reports.
- Completion of annual ABA Questionnaire and US News annual survey.
- Responsible for additional financial reporting such as special reports as requested by department heads.
- Cash Management: Responsible for daily review of cash balances, transferring funds as needed between accounts for payroll and operating expenses for maximizing interest earned.
- Compiles a Cash Analysis projection for the College of Law at the end of each month.
- Oversight and responsibility for various balance sheet account reconciliations. Primary ones are A/R, A/P, gift reconciliation and pledges receivable schedule. Ensures all other balance sheet accounts are reconciled.
- Assist IT in the maintenance and management of copier leases and coordination of renewals at end of term. Maintain schedule on duplication charges for use in year-end audit footnotes and preparation of next year's budget.
- Review and approvals of PAF's to ensure budget and FOAPL are correct.
- Review of A/P checks before distribution to ensure accounting accuracy.
- Assists with annual property insurance renewal.
- Responsible for ensuring all the various flood insurance premiums are FOAPL'd correctly.
- Responsible for preparation and coordination of various schedules for the annual audit; various balance sheet reconciliations, specific audit request, including but not limited to gift revenue recon and pledge roll forward. A/R & A/P recons.
- Point of contact for College of Law's credit cards; emails monthly statements to cardholders, balances and reconciles outstanding credit card transactions, posts completed and approved credit card transactions to G/L, orders new cards, adjust credit limits per Dean's approval, set up new account holders and link their admins and approver in the SDG2 on-line system, creates new approver accounts and assigns all reporting entities to it, adds new FOAP in SDG2, and research any pending transactions, credit limit issues and fraudulent activity.
- Assists with daily, monthly, and yearly close.
Required Experience
Qualifications: B.A or B.S degree in accounting or an acceptable combination of professional accounting experience and education. Advanced degree or CPA is a plus but not required. Must possess a high degree of technical accounting expertise and work well under pressure and deadlines. Must possess excellent interpersonal skills and maintain excellent working relationships with faculty and staff at the College of Law and finance personnel in Deland. Works to build an environment that promotes and facilitates the success of Diversity and Inclusion Excellence. Must be able to work more than standard work week in periods of heavy activity (i.e. month end close, year-end close, audit, etc.)
Computer Skills: MS Office (Word, Excel, Power Point), Banner, BDM
Hybrid position - maximum of two days remote with approval after 90-day probation.
