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Receptionist

4 months ago

Louisville, United States Quintairos, Prieto, Wood, & Boyer, P.A. Full time

Overview:

Quintairos, Prieto, Wood & Boyer, P.A. a multi-office national firm has an immediate opening for a full-time Receptionist for our Louisville office. This position answers all incoming calls and provides administrative support as needed within the office.

Responsibilities:
  • Greet, assist and/or direct visitors and clients.
  • Answer all incoming calls and handle callers inquiries whenever possible; receive, direct and relay telephone messages.
  • Direct callers to the appropriate staff member as appropriate and take adequate messages when required.
  • Pick up, scan and deliver the mail. Open, date and stamp all general correspondence.
  • Provide office support services in order to ensure efficiency and effectiveness.
  • Maintain the general filing system and closing of physical files.
  • Manage conference room schedule.
  • Maintain an adequate inventory of office supplies and storage room inventory/cleaning.
  • Monitor the use of supplies and equipment.
  • Coordinate the repair and maintenance of office equipment.
  • Scan medical records.
  • Perform other duties as required.
Qualifications:
  • 1+ years experience working as a Receptionist/Front Desk Administrative Assistant - law firm or professional services experience preferred.
  • High School Diploma or its equivalent required.
  • Requires critical thinking skills, superior communication and organizational skills, decisive judgment and the ability to work with minimal supervision.
  • Strong Internet and Microsoft Office applications such as Word, Excel, and Outlook e-mail.

Physical Demands

This position is considered to be mostly sedentary and will require the employee to sit for extended periods of time. It will also require the employee to occasionally stand, walk, and reach with hands and arms. They may engage in bending, stretching, reaching and other motions in the course of a working day. They will be engaged in using office equipment and computers. They may engage in lifting of supplies and materials up to 20 pounds from time to time. While performing duties of this position, the employee is regularly required to see, talk and hear.

Working Conditions

This job is located primarily in an indoor office environment with varying noise levels. There may be varying degrees of temperature. The employee may be interrupted from time to time.

Benefits

Our firm offers competitive salaries and a comprehensive benefits package for full-time hourly employees including medical, dental & vision insurance, employer paid life insurance, employer paid short-term disability insurance, generous 401(k) plan match, paid vacation, and more. Benefit offerings for positions other than full-time may vary.

The above statements are not intended to be an exhaustive list of all responsibilities and activities required of the position. They are intended to describe the general nature and level of work being performed for this job.

For immediate consideration for this opportunity, qualified candidates should forward their resume.?QPWB is an Equal Opportunity Employer seeking enthusiastic candidates eager to work in a fast-paced and challenging environment.

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