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Community Events Analyst
2 months ago
Job Summary
Reporting to the Dean of Humanities & the Arts, the Community Events Specialist is charged with the planning and support of curricular programming events for the College and all of its units. This position is key in working with faculty, staff, and students to ensure clear processes and outcomes for all sponsored College events. The Community Events Specialist is expected to work alongside the Director of Public Programming and Marketing Coordinator and Project Specialist to assist the faculty and staff in producing consistent quality events and communication support for the College of Humanities and the Arts. The position provides awareness of the college’s brand identity, mission, and vision to produce a wide range of university and public events that involve a collection of SJSU stakeholders, community leaders, and public supporters. Will involve evening and weekend work, as events are scheduled.
Key Responsibilities
Develop and plan timelines, monitors budget, provide faculty budgetary guidance and support, and coordinate Humanities and Art (H&A) Artistic Excellence Programming outreach events within SJSU, City of San Jose, and surrounding community
Enters purchase orders, direct payments, reimbursements, travel authorizations, travel reimbursements for AEPG events and other H&A events
Tracks budget allocations and expenses for AEPG events and other events
Coordinates with FD&O, Events Center and Purchasing, as needed
Coordinating staffing needs with the College and department(s) associated with the event. Including set up, event duration, and breakdown
Events range from small dinner gatherings and small receptions to large-scale gala-type events
Create engaging content to announce and publicize events
Hire, train, and supervise student assistants
Update College directories, calendars, websites, and other social media avenues to drive engagement
Assist with running reports and creating surveys of Directed Self Placement courses.
Release students holds in PeopleSoft
Design and create engaging text, image, and video content for College website and social media accounts to create an online presence for college programs and events
Knowledge, Skills & Abilities
Ability to handle multiple work priorities, organize and plan work and projects
Ability to perform accurately in a detail-oriented environment
Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions
Ability to maintain confidentiality and appropriately handle sensitive communications with employees and external agencies
General knowledge of University methods, procedures, and practices; English grammar, business writing, punctuation, and spelling
Ability to compose and appropriately format correspondence and reports
General knowledge of standard office technology and systems, and software applications such as word processing, spreadsheet, and database management
Ability to learn PeopleSoft and Oracle reporting systems and extract financial information from mainframe financial or student systems
Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the department
Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist
Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area
Strong oral and written communication skills
Must possess excellent customer service and public relations skills
Required Qualifications
A bachelor’s degree and/or equivalent training
Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs
Preferred Qualifications
Bachelor of Arts or Bachelor of Science related to disciples in H&A or business
Four (4) years of related experience in office management, event management, project management and customer service
Experience with computers, relational databases, and spreadsheets applications
Experience in the supervision and training of staff and familiarity with university policies and department procedures
Compensation
Classification: Administrative Analyst/Specialist – Non Exempt
Anticipated Hiring Range: $5,130/month – $5,517/month
CSU Salary Range: $3,518/month – $6,791/month
San Jos State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.
Application Procedure
Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:
Resume
Letter of Interest
All applicants must apply within the specified application period: December 6, 2023 through January 21, 2024. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.
Contact Information
University Personnel
…@sjsu.edu
408-###-####
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