Business Office Associate

1 month ago


Littleton, United States CarMax Full time

6045 - South Broadway - 5850 S Broadway, Littleton, Colorado, 80121

CarMax, the way your career should be

Provide an iconic customer experience - Summary:

Under general direction from the Business Office Manager, this position is responsible for providing exceptional customer service in a fast paced, team-oriented environment through the facilitation of the sales, auction, and appraisal process. These processes include responsibility for cash management, processing and auditing of paperwork associated with sales, and providing exceptional customer service by answering questions and handling incoming calls.
What you will do - Essential Responsibilities:

  • Assists store personnel and all store departments in their daily functions while adhering to CarMax guidelines
  • Provides customer service by greeting customers, balancing overflow traffic, listening to and answering customer questions and explaining paperwork process.
  • Seeks win/win solutions for the customer and partners appropriately
  • Processes paperwork associated with retail/wholesale automobile sales may include printing daily reports, maintaining deal jackets, contacting finance companies regarding contracts, obtaining required information regarding registration and/or titling, processing reassignments, and auditing completed paperwork
  • Processes auction sales, dealer registration, and/or appraisal lane purchases to include the collection of titles (calls and follow up),
payoffs, proper paperwork and signatures from customers in order to send the appropriate documentation to the Home Office for the funding of drafts
  • Manages multiple pay types including receiving and counting money, distributing funds, preparing deposits and handling of the safe with
considerations to security and loss prevention.
  • Processes paperwork affiliated with the state DMV. This may include submitting paperwork necessary to title or and register a vehicle for a customer after the sale or obtaining a title for a customer after the sale.
  • Mentor new Business Office Associates, as well as, train other store departments on Business Office process and procedure
  • Clerical responsibilities may include, but is not limited to: copying, filing, reconciliation of missing dealer plates or information and data entry into Microsoft Excel and proprietary systems as required for logging vehicle registration tags.
  • Answers multi-line phone system, responds to callers' needs and direct calls as appropriate.
Learn and succeed as part of a team:
  • Pleasant, but noisy office environment
  • Numerous distractions and disruptions due to incoming communication
  • May require walking or standing for extended periods of time
  • Variety of work schedules with shifts that do include nights, weekends, and holidays.
  • Wear CarMax clothing (acquired through the company) at all times while working in the store
Qualifications:

Work requires ability to:
  • Read, interpret and transcribe data in order to maintain accurate records
  • Use resources and partnership to balance the needs of the customer and the business
  • Understand numeric filing system
  • Use word processing, spreadsheet and other programs, displaying intermediate PC skills
  • Ability to prioritize and multi-task in a deadline oriented environment which requires above average organizational skills and attention to detail
  • Lift objects that weigh as much as 15-20 lbs
  • Speak and listen effectively in dealing with both internal and external customers, in person, over the phone, and written
  • Complete CarMax provided training as required
  • Develop partnerships with Sales team and other departments in order to provide quality customer service
  • Maintain confidentiality of all records, files and reports within the scope of the position
  • Report Asset Protection and/or Human Resource related issues to management
The hourly rate for this position is:

$16.00 - $27.30

Benefits:

Except as otherwise required by state law, CarMax Associates are entitled to the following paid sick, vacation, and holiday time.

Associates that are considered full-time hourly or commission/incentive eligible:
  • To earn up to 48 hours of sick time per year accrued on a per pay period basis and between 80 hours and 200 hours per year of vacation time after a 90 day waiting period depending on years of continuous service with the Company.
  • For 8 hours of pay for each of a total of 6 paid scheduled holidays per year plus 1 floating holiday. If such an Associate does work on a scheduled holiday due to business need, they are eligible for Holiday Premium Pay.


Associates considered full-time salaried are entitled to paid time away with no specified limit as needed for sick, vacation, bereavement, jury duty, holidays, floating holiday, etc. subject to manager approval.

For more details about benefits, please visit our CarMax Benefits website.

Upon an applicant's request, CarMax will consider reasonable accommodation to complete the CarMax Job Application.

  • Littleton, Colorado, United States Gilman & CO Cpa's LLC Full time

    Required Skills and QualificationsTo succeed as an Office Assistant, you'll need to be technologically savvy, with basic knowledge of Microsoft Office Word and Excel programs and filing systems, and the ability to learn new programs quickly and troubleshoot common issues. You should also demonstrate great interpersonal skills, excellent written...


  • Littleton, United States Edward Jones Full time

    Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team.At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Branch Office Support Professional role, you are a critical member of that team along...


  • Littleton, Colorado, United States Gilman & CO Cpa's LLC Full time

    Gilman & CO CPAs LLC is searching for an experienced Office Operations Coordinator to join their dynamic team. As an Office Operations Coordinator, you will be responsible for handling administrative tasks, including responding to client inquiries, coordinating office activities, and maintaining office supplies. You will also assist in developing and...

  • Seasonal Associate

    4 months ago


    Littleton, United States Helzberg Full time

    Job Description At Helzberg Diamonds our Seasonal Associates are critical during the holiday selling season. As such, in addition to hourly pay and commissions our Seasonal Associates qualify for a SEASONAL BONUS of an additional $1 for every hour worked beginning September 29th, 2024 through December 24th, 2024. The Seasonal Associate must be actively...


  • Littleton, United States Johns Manville Full time

    The Logistics Operations Associate is responsible for carrier selection and service levels across multiple business units. The associate's specific tasks include: the use of the corporate Transportation Management System (TMS) for outbound and inbound carrier selection based on cost, service, and level of commitment; determine equipment and service level...


  • Littleton, United States Johns Manville Full time

    The Logistics Operations Associate is responsible for carrier selection and service levels across multiple business units. The associate's specific tasks include: the use of the corporate Transportation Management System (TMS) for outbound and inbound carrier selection based on cost, service, and level of commitment; determine equipment and service level...


  • Littleton, United States Polar Field Services, Inc. Full time

    Polar Field Services, Inc. is Seeking a Driven Business Development ManagerAre you ready to explore new frontiers? Polar Field Services, Inc., a pioneering leader in expedition logistics, is seeking a dynamic Business Development Manager to join our team in Littleton, Colorado. If you're a motivated professional with a passion for driving growth and a knack...


  • Littleton, United States Polar Field Services, Inc. Full time

    Polar Field Services, Inc. is Seeking a Driven Business Development ManagerAre you ready to explore new frontiers?Polar Field Services, Inc., a pioneering leader in expedition logistics, is seeking a dynamic Business Development Manager to join our team in Littleton, Colorado. If you're a motivated professional with a passion for driving growth and a knack...


  • Littleton, United States Terumo BCT Full time

    Requisition ID: 32880 At Terumo Blood and Cell Technologies, our 7,000 global associates proud to come to work each day, knowing that what we do impacts the lives of patients around the world. For Terumo, for Everyone, Everywhere. We make medical devices and related products that are used to collect, separate, manufacture and process various components of...


  • Littleton, United States Laura Leier - State Farm Agent Full time

    Job Title: Insurance Business Development ManagerCompany Overview: With an office in Highlands Ranch, CO, we offer a unique opportunity to grow your career in the insurance industry.You'll be part of a fun and dynamic team that's making waves in insurance since 2012. We value growth, collaboration, and community involvement, and we're looking for like-minded...


  • Littleton, United States Modern Mortgage, LLC Full time

    Job DescriptionJob DescriptionIt’s an extreme time in the mortgage industry. Elevated rates, industry changes, and shaky consumer confidence have most independent mortgage banks stalled and afraid, holding their breath and hoping things get better. Things aren't going to get better...for them. In contrast, Modern Mortgage believes NOW is the time to...

  • Medical Office Nurse

    3 weeks ago


    Littleton, United States UCHealth Full time

    Job Summary:UCHealth is seeking a skilled Medical Office Nurse to join our Neurology team. This role will provide direct patient care, utilizing the nursing process in accordance with applicable scope and standards of practice.About the Role:This Medical Office Nurse position is responsible for planning, implementing, and evaluating patient care plans based...


  • Littleton, United States Workers Credit Union Full time

    Job Title: Business Continuity Program Manager (BCP, Disaster Recovery, and Physical Security)Department: Risk Management Department Location: Littleton, MA Reports to: Chief Risk Officer Career Stream: Individual Contributor Classification: Hybrid Compensation: The budgeted base pay range is between $115k - $135k. Actual compensation offered may vary from...

  • Retail Sales Associate

    8 months ago


    Littleton, United States Elements Massage Full time

    Overview: If youre looking for a retail sales associate / customer service job where you can positively change the lives of clients in a meaningful way, then look no further! Elements Massage is a wellness studio looking for an engaging, fearless, outgoing personality to lead retail sales and customer service of potential clients and current members. Our...


  • Littleton, United States Colorado Judicial Branch Full time

    MISSION STATEMENT The Judicial Department works to provide equal access to justice, contribute to public safety, and strengthen the rule of law across Colorado. Together our courts and probation departments are committed to impartial and timely dispute resolution; support for families, litigants, and victims; client rehabilitation; and meaningful community...

  • PT Sales Associate

    4 months ago


    Littleton, United States The Lovesac Company Full time

    Job Details Job Location Aspen Grove - Littleton, CO Position Type Part Time Education Level High School   Salary Range $20.12 - $20.53 Hourly Travel Percentage Negligible Job Shift Any Job Category Sales Description We LOVE that you are interested in learning more about this role and what makes Lovesac unique! WHO we are? Here at Lovesac, our Lovesac...


  • Littleton, United States GNC Full time

    The Part Time Sales Associate role at GNC is an exciting opportunity for individuals who share our passion for health and wellness. As a sales associate, you will play a vital role in helping customers achieve their goals by providing expert product recommendations and exceptional customer service. With a strong focus on business development, you will also...


  • Littleton, United States Allied Universal Full time

    Job Description As a Security Officer, you will serve and safeguard clients in a range of industries such as Commercial Real Estate, Healthcare, Education, Government and more. Pay Rate: 20.85 An Hour  Weekly Pay!  Ideal candidate will have excellent customer service. Responsibilities: Provide customer service to our clients by carrying out...

  • RN Medical Office

    4 weeks ago


    Littleton, United States UCHealth Full time

    Description Location: UCHealth Anschutz Outpatient Pavilion, US:CO:AuroraDepartment: Prenatal DiagnosisFTE: Full Time, 1.0, 80.00 hours per pay period (2 weeks)Shift: Days Pay: $32.01 - $49.62 / hour. Pay is dependent on applicant's relevant experienceSummary:Provides direct patient care, in a medical/physician office setting, using the nursing process in...

  • Medical Office Nurse

    3 weeks ago


    Littleton, United States UCHealth Full time

    OverviewUCHealth invests in its workforce, recognizing the importance of providing high-quality patient care. Our organization is committed to improving lives through learning, healing, and discovery.SalaryThe estimated salary for this role is $32.01 - $49.62 per hour, with pay dependent on relevant experience.Job DescriptionWe are seeking a Medical Office...