Office Manager

3 weeks ago


West Orange, United States Senior Helpers Full time
Lead our office team to success As our Office Manager, we will depend on you to coordinate general office activities, assist with billing and payroll, maintain physical and electronic files, and support other areas as needed.

Why Work for Senior Helpers of West Orange?
  • Great Place to Work® Certified
  • Autonomy-We encourage our team members' independence and believe in our team to complete their job duties without micromanaging.
  • Task Variety-We provide an engaging workday that uses your various skill sets to avoid monotony.
Job Duties (including but not limited to):

Customer Service
  • Ensure all communication is sent in a timely manner according to policy.
  • Answer and screen incoming phone calls in a pleasant, courteous manner.
  • Input client leads into home care software and create and send client welcome packets and prospect information.
Billing - Accounts Receivable & Payable
  • Ensure invoices are completed accurately, timely, and according to company policy.
  • Maintain all necessary records related to Long Term Care (LTC) and Medicaid/Governmental programs.
  • Recording incoming checks and monitoring the outstanding receivables on a continual basis to make sure accounts receivables are not behind. Follow up on receivables per company policy.
Payroll & Recruitment
  • Verify/reconcile care logs (employee time tracking) against home care software.
  • Complete caregiver and internal payroll according to schedule.
  • Assist with billing and payroll functions to meet company deadlines.
  • Review time sheets for any significant change in client status and indicate them in the caregiver notes section and properly document the information.
  • Complete caregiver reference checks and criminal background checks.
  • Create new hire packets and employee handbooks.
  • Verify complete caregiver information in the file after hiring.
  • Input caregiver information into home care and payroll software. Comply with garnishments.
Clerical:
  • Prepare client and caregiver files including Care Plan Binders, Client Welcome Packets, Employment Paperwork, and other documentation.
  • Perform general office functions such as sorting mail, data input, and file maintenance, ensuring all information is properly filed, organized, and easily accessible.
  • Complete other duties and responsibilities as assigned.
Job Qualifications:
  • Minimum of two years in an office managerial setting.
  • Ability to communicate pleasantly and effectively with callers and internal staff.
  • Experience with a variety of the field's concepts, practices, and procedures.
  • Team player, excellent verbal and written communication skills, adaptable in different situations, possesses excellent client interaction skills.
Job Benefits:
  • Health Insurance
  • Paid Time Off
  • Life Insurance
  • Paid Training

About Senior Helpers:

We are an independently owned and operated franchisee of SH Franchising, Senior Helpers of West Orange. Senior Helpers® has been the nation's premier franchiser of in-home senior care franchisees since 2005, with locations across the country. Our services range from specialized care for those with chronic diseases to companion services for seniors looking for assistance with daily activities. Our mission is to provide compassionate care and improve the quality of life for our clients, their families, and our employees.

We are proud to be an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, and local laws.

IND000
  • Office Manager Lead

    4 days ago


    West Orange, New Jersey, United States Senior Helpers Full time

    Job OverviewWe are seeking an experienced Office Manager to lead our team to success. As a key member of our office, you will coordinate general office activities, assist with billing and payroll, maintain physical and electronic files, and support other areas as needed.

  • Office Manager

    1 month ago


    West Orange, United States Senior Helpers Full time

    Lead our office team to success! As our Office Manager, we will depend on you to coordinate general office activities, assist with billing and payroll, maintain physical and electronic files, and support other areas as needed. Why Work for Senior Helpers of West Orange? Great Place to Work® Certified Autonomy-We encourage our team members' independence and...

  • Office Manager

    3 weeks ago


    West Orange, United States Senior Helpers Full time

    Lead our office team to success! As our Office Manager, we will depend on you to coordinate general office activities, assist with billing and payroll, maintain physical and electronic files, and support other areas as needed. Why Work for Senior Helpers of West Orange? Great Place to Work® Certified Autonomy-We encourage our team members' independence and...

  • Office Manager

    4 days ago


    Orange County, United States Arrowmac Full time

    We are seeking a highly organized and detail-oriented Administrative Assistant to support our clients growing team. This role involves a wide range of responsibilities, from managing office operations to assisting with financial tasks and project support.Key Responsibilities:Office Management: Handle day-to-day office tasks, including filing, record-keeping,...

  • Office Manager

    3 weeks ago


    Orange, California, United States Senior Helpers - West Orange, NJ Full time

    Job OverviewWe are seeking an experienced Office Manager to lead our team in West Orange, NJ. This role is responsible for coordinating office activities, assisting with billing and payroll, maintaining files, and supporting other areas as needed.Key ResponsibilitiesCoordinate general office activities, ensuring a smooth day-to-day operation.Assist with...


  • orange county, United States Arrowmac Full time

    We are seeking a highly organized and detail-oriented Administrative Assistant to support our clients growing team. This role involves a wide range of responsibilities, from managing office operations to assisting with financial tasks and project support.Key Responsibilities:Office Management: Handle day-to-day office tasks, including filing, record-keeping,...


  • orange county, United States Arrowmac Full time

    We are seeking a highly organized and detail-oriented Administrative Assistant to support our clients growing team. This role involves a wide range of responsibilities, from managing office operations to assisting with financial tasks and project support.Key Responsibilities:Office Management: Handle day-to-day office tasks, including filing, record-keeping,...


  • Orange, United States Adecco Full time

    Job DescriptionJob DescriptionAdecco Staffing is working with a manufacturing company in Orange, MA looking for a Office/Accounting Manager. This is a full-time position! Salary: 60,000-75,000Position Summary:We are seeking an experienced Accounting Manager to join our team. Reporting directly to the COO, the Accounting Manager will ensure that effective...

  • Office Manager

    1 month ago


    West Chester, United States PeopleShare Full time

    We are seeking an Office Manager in West Chester, PA! We're looking for a friendly, proactive employee to help keep our office running smoothly. If you're a multitasker with great communication skills and a positive attitude, we'd love to hear from you! Job Details for the Office Manager:Schedule: Monday-Friday 7:30AM-4:00PMPay Rate:...

  • Office Manager

    1 month ago


    West Chester, United States PeopleShare Inc Full time

    We are seeking an Office Manager in West Chester, PA! We're looking for a friendly, proactive employee to help keep our office running smoothly. If you're a multitasker with great communication skills and a positive attitude, we'd love to hear from you! Job Details for the Office Manager: Schedule: Monday-Friday 7:30AM-4:00PM Pay Rate: $20.00-$25.00 per...

  • Office Manager

    4 weeks ago


    West Chester, United States PeopleShare Inc Full time

    We are seeking an Office Manager in West Chester, PA! We're looking for a friendly, proactive employee to help keep our office running smoothly. If you're a multitasker with great communication skills and a positive attitude, we'd love to hear from you! Job Details for the Office Manager: Schedule: Monday-Friday 7:30AM-4:00PM Pay Rate: $20.00-$25.00 per...

  • Office Manager

    4 weeks ago


    West Unity, United States Kinetico CGC Water Full time

    Customer Impact: Oversees administrative operations, maintains office procedures, and handles day-to-day operations. Is the central point of contact and maintains a productive work environment. Fosters collaboration and ensures efficient workflow thr Office Manager, Manager, Customer Service, Operations, Business Services

  • Office Manager

    4 weeks ago


    West Unity, United States Kinetico CGC Water Full time

    Customer Impact: Oversees administrative operations, maintains office procedures, and handles day-to-day operations. Is the central point of contact and maintains a productive work environment. Fosters collaboration and ensures efficient workflow thr Office Manager, Manager, Customer Service, Operations, Business Services

  • Office Manager

    2 months ago


    West Linn, United States GetaFluShot Full time

    About the JobGetaFluShot is looking to hire an office Admin Mgr for mobile immunization clinics throughout Portland and the surrounding area and the Pacific Northwest.Responsibilities:Completing vaccine forms and vaccine usage.Oversee the day-to-day functioning of the office, ensuring that administrative processes run smoothly. Provide support to staff and...


  • Orange, United States Pacific Office Automation Full time

    Pacific Office Automation is the largest independently-owned document imaging and technology dealers in the nation. Since 1976, we have grown to over thirty branches located in ten western states: OR, WA, CA, AZ, NM, NV, UT, ID, CO, & TX. With over 40 years of success in office equipment and technology sales/service, our growth and reputation have afforded...


  • Orange, United States Pacific Office Automation Full time

    Pacific Office Automation is the largest independently-owned document imaging and technology dealers in the nation. Since 1976, we have grown to over thirty branches located in ten western states: OR, WA, CA, AZ, NM, NV, UT, ID, CO, & TX. With over 40 years of success in office equipment and technology sales/service, our growth and reputation have afforded...

  • Office Coordinator

    2 weeks ago


    Orange, United States Hartford HealthCare Full time

    Description Job Schedule: Full Time Standard Hours: 40 Job Shift: Shift 1 Shift Details: Monday - Friday Travel required between Fairfield region offices. Work where every moment matters. Every day, almost 30,000 Hartford HealthCare employees come to work with one thing in common: Pride in what we do, knowing every moment matters here. We invite you to...

  • Office Manager

    3 days ago


    West Hollywood, United States Arch-Interiors Design Group, inc. Full time

    Interior and Product Designer is seeking an exceptional Assistant / Office Manager with a unique opportunity to be part of a creative process. You will be the point person for the principal and the firm, and the position requires someone who can wear many hats and does not get easily overwhelmed. We are looking for an individual who wants an exciting...

  • Office Manager

    4 weeks ago


    West Unity, United States Clearwater Systems Full time

    Customer Impact: Oversees administrative operations, maintains office procedures, and handles day-to-day operations. Is the central point of contact and maintains a productive work environment. Fosters collaboration and ensures efficient workflow throughout the organization. Provides outstanding customer service for all internal and external customers....

  • Office Manager

    1 month ago


    West Unity, United States Clearwater Systems Full time

    Customer Impact: Oversees administrative operations, maintains office procedures, and handles day-to-day operations. Is the central point of contact and maintains a productive work environment. Fosters collaboration and ensures efficient workflow throughout the organization. Provides outstanding customer service for all internal and external customers....