Office Manager
3 weeks ago
Why Work for Senior Helpers of West Orange?
- Great Place to Work® Certified
- Autonomy-We encourage our team members' independence and believe in our team to complete their job duties without micromanaging.
- Task Variety-We provide an engaging workday that uses your various skill sets to avoid monotony.
Customer Service
- Ensure all communication is sent in a timely manner according to policy.
- Answer and screen incoming phone calls in a pleasant, courteous manner.
- Input client leads into home care software and create and send client welcome packets and prospect information.
- Ensure invoices are completed accurately, timely, and according to company policy.
- Maintain all necessary records related to Long Term Care (LTC) and Medicaid/Governmental programs.
- Recording incoming checks and monitoring the outstanding receivables on a continual basis to make sure accounts receivables are not behind. Follow up on receivables per company policy.
- Verify/reconcile care logs (employee time tracking) against home care software.
- Complete caregiver and internal payroll according to schedule.
- Assist with billing and payroll functions to meet company deadlines.
- Review time sheets for any significant change in client status and indicate them in the caregiver notes section and properly document the information.
- Complete caregiver reference checks and criminal background checks.
- Create new hire packets and employee handbooks.
- Verify complete caregiver information in the file after hiring.
- Input caregiver information into home care and payroll software. Comply with garnishments.
- Prepare client and caregiver files including Care Plan Binders, Client Welcome Packets, Employment Paperwork, and other documentation.
- Perform general office functions such as sorting mail, data input, and file maintenance, ensuring all information is properly filed, organized, and easily accessible.
- Complete other duties and responsibilities as assigned.
- Minimum of two years in an office managerial setting.
- Ability to communicate pleasantly and effectively with callers and internal staff.
- Experience with a variety of the field's concepts, practices, and procedures.
- Team player, excellent verbal and written communication skills, adaptable in different situations, possesses excellent client interaction skills.
- Health Insurance
- Paid Time Off
- Life Insurance
- Paid Training
About Senior Helpers:
We are an independently owned and operated franchisee of SH Franchising, Senior Helpers of West Orange. Senior Helpers® has been the nation's premier franchiser of in-home senior care franchisees since 2005, with locations across the country. Our services range from specialized care for those with chronic diseases to companion services for seniors looking for assistance with daily activities. Our mission is to provide compassionate care and improve the quality of life for our clients, their families, and our employees.
We are proud to be an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, and local laws.
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