Accounting Technician
1 month ago
Connected by Amazing Employees
The City of Murrieta is accepting applications for the position of
Accounting Technician (Payroll)
to fill one (1) current vacancy in our
Finance Department . The eligibility list established may be used to fill upcoming vacancy within this classification for up to one (1) year.
DEFINITION
Under direction, performs specialized and difficult technical accounting duties in connection with the preparation, review, and processing of payroll records and documents in a centralized payroll system; and performs related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives direction from assigned management and supervisory staff. Exercises no direct supervision over staff.
CLASS CHARACTERISTICS
This is the fully qualified advanced journey-level classification in the technical accounting series. Positions at this level perform the full range of duties as assigned, working independently, and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the payroll unit.
ESSENTIAL FUNCTIONS
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
Prepares and processes payroll, prepares electronic transfers for direct deposits, and ensures checks are accurate and completed as scheduled
Coordinates payroll activities with other City departments and divisions
Answers questions and advises on procedures in payroll transactions
Identifies and resolves problems and inconsistencies, determining corrective entries involved in maintaining payroll controls
Receives, reviews, verifies and processes payroll records, documents and other related material
Reviews related payroll items for completeness, accuracy and compliance with City and departmental policies and procedures, Memorandum of Understanding (MOU), state and federal laws and other regulations
Maintains records for various employee payroll deductions and leave reports
Processes periodic billings for services such as association and union dues, attachments and other wage claims against employees
Interprets payroll impact as related to proposed operational changes and MOU language related to payroll
Releases payroll information to legally authorized agencies and City employees
Prepares correspondence, reports, forms and other financial documents
Generates and assists in the preparation of monthly, quarterly, and year-end financial, summary and technical reports
Verifies, posts and records a variety of financial transactions
Prepares and maintains databases, records, and a variety of periodic and special financial, accounting and statistical reports
Generates reports by computer and balances them appropriately
Enters and retrieves information and data using standard word processing and spreadsheet software, as well as accounting, financial, and other related electronic information systems specific to the department to which assigned
Utilizes various computer software to carry out assigned payroll duties
Assists customers, departments, and employees by providing answers and information regarding specific account information, discrepancies, general accounting procedures, and/or department specific issues and problems; researches issues regarding specific transactions; and updates related files and departments on action items
Assists supervisor(s) with special projects as required
Observes and complies with City and mandated safety rules, regulations, and protocols
Prepares W-2 forms and electronic file for submission and reporting
Performs other duties as assigned
EDUCATION AND EXPERIENCE
Required:
Equivalent to an associate's degree with major coursework in finance or accounting
Two (2) years of technical accounting experience in the preparation, review, and processing of payroll records and documents in a centralized payroll
Highly Desired:
Experience working within a public sector agency
Experience with CentralSquare OneSolution/Finance Enterprise
Experience interpreting MOU and collective bargaining agreements
Experience in customer service
LICENSES AND CERTIFICATIONS
None
KNOWLEDGE OF
Payroll and deductions policies, practices and procedures
Federal and state payroll tax laws and regulations
Garnishment and employment verification practices and procedures
Principles and practices of data collection and report preparation
Principles and procedures of financial record keeping and reporting
Methods and techniques of coding, verifying, balancing, and reconciling accounting records
Business arithmetic and basic financial and statistical techniques
Record-keeping principles and procedures
City and mandated safety rules, regulations, and protocols
The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar
Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed
Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff
California Public Employees' Retirement System (CalPERS) rules and regulations
ABILITY TO
Prepare and review payroll documents, reports, statements, and correspondence accurately
Provide technical direction and assist other employees in a timely manner
Maintain accurate and current financial records
Prepare clear and concise reports
Make thorough and accurate arithmetic, financial, and statistical computations
Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work
Establish and maintain a variety of filing, record-keeping, and tracking systems
Understand and follow oral and written instructions
Organize own work, set priorities, and meet critical time deadlines
Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to the work performed
Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks
Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax
Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification, although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds.
ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
APPLICATION PROCEDURE
A City application form and resume must be submitted online. Applicants can apply online at
www.MurrietaCA.gov .
SELECTION PROCESS
Candidates must clearly demonstrate through their application materials that they meet the employment standards outlined above. All properly completed applications will be reviewed, and the most appropriately qualified individuals will be invited to continue in the selection process. Examinations for the position may consist of any combination of appraisal interviews, performance tests, written exams, and writing exercises to evaluate the applicant's skill, training, and experience for the position. Successful applicants will be placed on an eligibility list. The City may also merge lists. The selected candidate(s) must successfully complete pre-employment clearances, which include a pre-hire physical and Live Scan background investigation.
EQUAL EMPLOYMENT OPPORTUNITY
The City of Murrieta is committed to providing equal employment opportunities to all employees and applicants for employment. All employment practices such as recruitment, selection, and promotions are administered in a manner designed to ensure that employees and applicants for employment are not subjected to discrimination on the basis of race, color, religion, sex, sexual orientation, national origin, age (over 40), marital or veteran status, genetic information, gender identity, gender expression, medical condition, disability, or any other basis that is inconsistent with federal, state or local laws.
THE COMMUNITY
Located just north of San Diego County, the City of Murrieta is home to approximately 116,000 people. Central to all of Southern California, residents of Murrieta live in one of the safest cities in the U.S. With top-ranked schools, 52 parks, and 1,300 acres of trails, it is consistently ranked the top place to live in Southwest Riverside County. Murrieta has a dynamic business environment, an educated population, and a high median income. All of these attributes support the exceptional quality of life residents enjoy and the engaged and connected community that sets Murrieta apart from the rest.
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