Operations and Logistics Coordinator

2 weeks ago

Juneau, United States Armed Services YMCA Full time

Job Title: Operations and Logistics Coordinator FLSA Status: Non-Exempt Status: Part Time, Permanent 20-30 Hour/Week Reports to: Program Coordinator

PAY: $15.95 Per Hour

POSITION SUMMARY: This position supports the work of the Armed Services YMCA, a leading nonprofit committed to strengthening the military community through youth development, healthy living and social responsibility. The Operations and Logistics Coordinator will provide support in the ASYMCA facilities, serve as a member of the administrative staff and schedule all logistics in order to ensure smooth working processes of the ASYMCA of Alaska. Work as the communicating liaison between retail sites, community programs teams, facility repairs and procuring needed event and program items. Ensure the ASYMCA of Alaska is recognized among military members and their families. ESSENTIAL FUNCTIONS: Coordinate and manage project tasks to ensure project delivery within allotted budget timelines.

Observe, review, and analyze processes to identify efficiencies and areas where improvement can be made.

Maintains facility and program safety manuals, forms, processes and storage.

Facilitates correspondence with third party service providers.

Serves as liaison between bargain shops, military courtesy lounge and other off-site programs for equipment and supply needs.

Weekly supply and office shopping, being mindful of budget and bulk purchases.

Ensuring installation offices have complimentary supplies and the ASYMCA is represented professionally.

Assists with all ASYMCA facilities to ensure coverage and support as needed. This includes two Bargain Shops, Military Courtesy Lounges and Food Pantry support.

Working in collaboration with Volunteer Coordinator to recruit volunteers.

Primary assistant to special events director as needed.

Represent organization as required.

Provide support to executive director as needed.

Assist in maintaining neat and welcoming spaces in all office and program areas.

Performs other duties as assigned.

YMCA COMPETENCIES: Advancing Our Mission and Cause: Provides visionary leadership to the organization and ensures that all resources are mobilized to adapt to new challenges and needs in the community. Communication and Influence: Listens and expresses self effectively and in a way that engages, inspires and builds commitment to the Armed Services YMCA’s cause. Collaboration: Creates sustainable relationships within the ASYMCA and with other organizations in service to the community. Works effectively with people of different backgrounds, abilities, opinions and perceptions. Builds rapport and relates well to others. Takes initiative to assist in developing others. Critical Thinking & Decision Making: Makes informed decisions based on logic, data and sound judgement. Communication and Influence: Listens and expresses self effectively and in a way that engages, inspires and builds commitment to the Armed Services YMCA’s cause. QUALIFICATIONS: High School Diploma, some college preferred.

Two to four years related experience preferred.

Minimum age requirement applies; minimum age of 21.

Must be an organized self-starter who works well independently as well as on a team. In addition, must be customer service oriented with good phone, interpersonal and writing skills.

Ability to relate effectively to diverse groups of people from all social and economic segments of the community.

Proficiency in MS Office is required.

Experience with military lifestyles preferred.

Valid driver’s license and clean driving abstract is required.

WORK ENVIRONMENT & PHYSICAL DEMANDS: Sufficient strength, agility and mobility to perform essential functions and to supervise marketing activities in a wide variety of indoor and outdoor locations (depending upon the programs).

Must be able to lift 30 pounds.

Ability to plan, lead and participate in activities.

Flexible schedule available

Will be expected to work at special events outside normal working hours, including some weekends, on occasion.

Armed Services YMCA is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. ASYMCA is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We will not tolerate discrimination or harassment based on any of these characteristics. ASYMCA encourages applicants of all ages.

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