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Event Planner
2 months ago
Your Role:
Plan Feed My Starving Children (FMSC) MobilePack events. Work with event hosts and FMSC staff on event preparation including venue setup, food packing goals, volunteer needs, event timelines, and travel arrangements. Maintain event records, host meetings, and prepare communications.
Pay, Schedule, & Benefits:
This is a full-time, non-exempt (hourly) position. Typical work schedule is 40 hours per week during Monday-Friday daytime business hours. Approximately 90% of work is local; 10% requires travel. Travel expenses are covered (transportation, hotel, meals).
Benefits include health insurance, 401(k) with employer match, PTO, FSA, dental, vision, and more.
What You’ll Do:
Approve and plan events according to specified timelines and procedures. Consistently apply and adapt processes and procedures to accommodate and solve unique event sizes, spaces, schedules, and situations.
Maintain complete event records.
Serve as a main point of contact between FMSC and each event host. Communicate frequently, guide hosts through the event planning process, lead meetings, resolve challenges, and meet deadlines.
Review post-event feedback. Attend feedback meetings with event hosts and staff, walk through challenges, create solutions for future event processes, and celebrate a job well done.
Partner with development staff to review and approve event background and fundraising goals.
Approve event site, plan the space layout, calculate production goals, and create volunteer shift schedules.
Book staff travel through FMSC’s travel management software. Arrange for hotel, flights, rental cars, etc.
Communicate pre-event requirements to event staff. Equip event staff with preparation instructions.
Attend at least one event per quarter to ensure the seamless execution of plans, provide support, and develop strong relationships with host teams and manufacturing staff members.
Set up and maintain volunteer registration webpages, train users on system, and respond to user questions.
Update supply chain team with logistical requirements.
Lead and manage special projects, ensuring all aspects align with FMSC's goals and standards.
Conduct travel- and event-related training meetings for new and existing MobilePack staff.
Collaborate with Event Planning Team leaders to assess processes and make data-driven enhancements.
Contribute innovative optimization strategies and ideas. Participate in collaborative brainstorming. Stay updated on emerging event planning and communication technology and tools.
Perform other duties as assigned.
Your Qualifications:
Commitment to support and promote FMSC’s Christian mission and goals.
Minimum of associate’s degree and 2 years of related work experience required. In lieu of degree, equivalent work experience also considered.
Proficient with Microsoft 365 and associated apps (Excel, Forms, Lists, SharePoint, Stream, Teams, Visio etc.).
Able to quickly learn and train others on software systems (ex. webpages, video conferencing, travel-booking sites). Database experience desired.
Excellent organizational skills with a high degree of detail, accuracy, and follow-through. Able to prioritize, manage multiple tasks and meet deadlines.
Strong interpersonal customer service and communication skills. Able to respectfully and professionally communicate and be assertive with internal and external contacts.
Able to be a self-starter, work both autonomously and collaboratively, follow processes and procedures, and exercise sound judgment and decision-making.
When at events: ability to exert yourself physically for an 8+ hour shift. Able to walk and stand nearly continually. Able to crouch, push, pull, lift 30-50 lbs. repeatedly, bend, twist, and use hand tools like utility knives. Able to climb in and out of a trailer. Able to tolerate consistent exposure to soy, (an allergen).
Your Team:
Work locations in Richardson, TX, or Schaumburg, IL offer a flexible/hybrid work schedule allowing for both office and remote work. Work location in Richardson, TX offers a primarily remote arrangement.
Reports to Assistant Event Planning Manager.
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