Liaison For Advisory Organizations
4 weeks ago
Liaison For Advisory Organizations & Fund Development
8585 N Stemmons Fwy, Dallas, TX 75247, USA
Req #30521
Friday, April 12, 2024
The Salvation Army, an internationally recognized non-profit, faith based organization, has a job opening for a
Liaison For Advisory Organizations & Fund Development
at North Texas Area Command, located in Dallas, TX.
Job Summary:
Serves
as a liaison
between the office
of the
Director
of
Fund Development and DFW Metroplex
Command
Leadership
and the various Advisory Organizations
that
exist within
the
Command;
provides administrative
support, communication and
coordination
for
meetings
and activities of the various Advisory Organizations; coordinates
and provides
oversight on
a
wide range
of administrative responsibilities associated
with
the
preparation
for
meetings
of the
Advisory
Board, Councils and other
(sub) committee
meetings; maintains the database for
all
members of the
advisory
organization members
;
provides
primary administrative
support
to
the
Fund Development department;
ensures the accomplishment of
the
various office tasks in
the most
efficient
and effective manner possible;
cross
trains and
supports
all
office
assignments
concentrating on
targeted deadlines
and
quality
standards;
prepares
various
routine and special reports
to
keep
the
department heads abreast
of
progress.
Essential
Functions:
This job description should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of this position
.
The incumbent may be requested to perform job-related responsibilities and tasks other than those stated in this job description
.
Administrative Responsibilities (35%)
Serves as administrative support to
DFW
Metroplex Advisory Organizations which
includes,
but is not
limited
to
the
DFWMC
Advisory
Board
,
the
Youth Education
Town
(YET) Advisory Council,
Echelon, the Fort
Worth Advisory Council, and other Advisory Councils as assigned.
Prepares
and maintains records, databases
,
books,
logs, lists,
etc.
in
an accurate, complete
,
and timely manner;
updates,
posts
and indexes information
and inputs
data into
the computer
to
maintain
records
;
researches
files to
locate
specific
information found in documents,
correspondence,
lists,
forms, etc.
;
ensures
files
are maintained
in
an organized and efficient
manner.
Procures,
prioritizes and disseminates
the
Advisory
Board/Council mail
to
ensure
that all
mail is processed in a
timely
and efficient manner
;
determines
which
items
require special attention and which are routine in nature.
Manages the
maintenance
of
the
filing
system
relating to
Advisory
Board/Council
activity;
pu
r
ge
s
files
to
obtain and update
information;
ensures
the
files
are
maintained in
an organized and efficient manner
.
Maintains
all Advisory
Board
and Council
minutes
and ensures
all required reports
are forwarded
to
DHQ in
a
timely manner.
Procures, prioritizes and disseminates office
mail to
ensure
that
mail is processed in a
timely
and
efficient
manner; determines which items
require
special attention and which are
routine in nature;
directs support staff in preparing routine correspondence.
Researches, compiles,
interprets,
and summarizes
information for
various reports
,
spreadsheets, surveys, and special projects;
researches
files, accounts
,
records
,
etc.
to
resolve
problems
and/or correct documented
information;
informs appropriate people of outcomes.
Maintains open communication with office and department staff; ensures
the department
heads are informed of problems, special situations
,
and developments within the office.
Designs and maintains departmental central
filing
system standards,
trains
staff on processes.
Supports department
in the
preparation and review of
internal
and external communication; ensures established department communication guidelines are followed;
reviews
and edits documents for grammatical errors, formats
documents
according to established
The
Salvation Army standards and provides guidance.
Office
Coordination Responsibilities
(35%)
Schedules and coordinates Monthly Advisory Organizations meetings; coordinates with the Executive
Director
,
schedules
and
other preparatory meetings,
prepares
documentation and other Board materials, preparation of minutes and distribution
to
all Board
Members
within a
timely
manner.
Prepares for and attends all
Advisory
Board
meetings, Executive
and
Leadership
Committee Meetings
and Fort
Worth Advisory Council meetings.
Records
the
minutes for these meetings and distributes
appropriately.
Responds to inquiries and
provides
specific and general
information
based on
the
knowledge
of
the
Advisory Boards/Council operations
;
ensures the accuracy
,
completeness and timeliness
of
all information provided; maintains the confidential
nature
of the position.
Provides
primary
administrative support to
Fund Development, including
scheduling,
internal
and external communications and other support assignments as
required.
Coordinates and processes a wide range of administrative responsibilities associated
with
the
preparation and coordination of conferences, councils, seminars, and special meetings; prepares and processes forms, agreements,
invitations
,
registrations, schedules, assignments
,
travel,
lodging,
and meeting room arrangements
;
develops and
prepares correspondence,
reports, programs
,
booklets
,
pamphlets, PowerPoint presentations, graphs, charts, lists, and ha
n
d-outs
;
may attend conference
to
provide administrative support and to ensure that arrangements are
in
order
before
,
during and after
the
event.
Receives and
responds to
questions or problems
regarding
departmental administrative support operations; researches
information
in order to provide information
or
resolve problems in a
timely
manner.
Plans, schedules, conducts, and participates in
regular
staff meet
i
ngs with the office
employees
to discuss work priorities, practices
,
and
procedures; resolves operational and personnel problems
;
provides
recommendations
for improvements in
departmental
administrative support productivity.
Maintains awareness of all
job
assignments
in
the department that report to the Director.
Schedules travel arrangements
including flights
,
hotels, and
local
transportation; maintains travel schedules; may coordinate and process apartment reservations
,
maintenance, and hospitality gifts.
Helps
develop and plan regular
department
retreats covering
topics
most
beneficial to the
ongoing
development of
Fund Development
staff.
Serves as
liaison
to the
Advisory
Organizations supplying research, reports,
and
materia
l
s needed
;
coordinates work with committees and sub-committees and provides
information
which will be of value
to
the work of other committees.
Serves as
a liaison for
other departments and/or other divisions seeking information or services from the
Fund Development Department;
responds to questions
,
researches and
provides
specific
and
general
information
based on
the
knowledge of
the
department operations; ensures the accuracy, completeness and
timeliness to
all information provided; maintains the confidential nature of the pos
it
ion
.
Maintains open communication with Corps Officers and
Directors to
ensure DFWMC Leadership and the Director of
Fund Development's
office is
informed
of problems, special situations, and
developments
concerning the Advisory Boards/Councils.
Serves as a
liaison
to other
departments,
coordinating
DFW Leadership's
partic
i
pation
with advisory organizations
members in board/council/committee
meetings.
Receives and screens communications to
the
Advisory
Board
and Councils
including
telephone
calls and provides assistance using
independent
judgment
to determine those
requiring
priority attentions; prioritizes, channels, and
facilitates
communication from department Directors and Managers through the Director of
Fund Development's
Office and
DFWMC Leadership.
Helps prepare annual fiscal year budget for department with
managers
and directors; provides month
l
y summary of variances and
expected
needs
to
Director.
Works with appropriate departments and established budget to plan, request, procure and
insure
availability of office supplies
,
equipment and furnishings.
Oversees
departmental Property
Requisition and
Furnishing
and Equipment
Requests,
Funding Requests and any additional required
documentation
processes, standards and guidelines
to include internal/external
tracking,
follow up
;
maintains awareness of changes
in The
Salvation Army standards/processes; provides training
to
department on
revisions
to processes or standards as needed
.
Other Responsibilities:
Participates in continuing education opportunities, conferences and seminars
to
enhance
professional
growth and encourages/supports continuing education of staff.
Travels, as needed,
to
represent
The
Salvation Army. Performs other duties as assigned.
Materials and Equipment:
Personal
Computer
General Office Equipment
Knowledge, Skills and Abilities:
Knowledge of intermediate to advanced MS Office including PowerPoint, Excel, Word, Visio and
internet
searches.
Knowledge
of
effective and efficient record keeping practices and procedures
.
Knowledge and ability to use
Lotus Notes
at an
intermediate
to advance
level.
Demonstrates strong customer service orientation
to
Board Members,
colleagues and
external
stakeholders.
Ability to manage confidential information and exercise discretion and
judgment.
Ability to plan, organize and prioritize work in order to accomplish work in compliance with quality
standards and
deadlines.
Ability to effectively plan
,
operate and
guide
the Advisory Organizations and Salvation Army
leadership to
ensures compliance within
the
established policies and procedures.
Ability to work
independently
and with
limited
supervision.
Ability to establish
goals and
objectives and monitor their effective implementation.
Ability to perform routine and complex mathematical computations
in
an accurate
manner
.
Ability to present a positive and professional
image
of
The
Salvation Army.
Ability to
gather,
compile and assemble information
i
nto
a final product for
letters, records,
reports
,
etc.
Ability to prepare and
maintain reports
in an accurate
,
complete, and timely manner with the highest attention to detail.
Ability to build and
maintain
effective working relationships with Salvation Army
Board
and Council members, Salvation Army Officers
,
employees, and the community
.
MINIMUM QUALIFICATIONS REQUIRED:
Education and Experience:
Associate's degree
from
an accredited college or university in business administration
,
communicat
i
ons, or related field
;
and
Four years of progressively
responsible
experience demonstrating a record of accomplishment
in
an administrative capacity with experience interfacing with high
-
level Board/Council members and
two
years experience performing administrative work in a general office environment
;
or
any equivalent combination of
training
and experience which provides the required
knowledge,
skills and
abilities
.
Certifications:
Valid State
Drivers License
Physical
Requirements:
Ability to meet attendance requirements.
Ability
to
read
,
write and communicate the
English language
effectively
.
Ability to work under the
high
pressure of deadlines and time constraints
.
Ability and willingness to conduct all duties
in
accordance with
the
ministry of
the organization
and
its
Christian principles; conducts all communications and job duties with
the
highest
level
of professionalism.
Duties are
usually
performed seated
.
Sitting may be
relieved
by br
i
ef or occasional periods of sta
n
ding or
walking.
Limited amount of physical
effort
required associated with walking, standing, lifting and carrying light objects (less than 25 lbs.) frequently
.
Working
Conditions:
Work may be
performed in
an
office
environment where there are
little
or
no physical discomforts
associated with changes
in
weather or discomforts associated with noise, dust,
dirt,
and
the
like
but not
limited
to
the office environment.
All employees
recognize
that The Salvation Army is
a
church and agree that they will do
nothing
as
an
employee of The Salvation Army to undermine its religious mission.
When an application is selected for review, typically, only applicants who indicate the relevant education and experience requirements, as indicated in the job description for the position, may be considered for job openings. Please FULLY complete the application, answer questions completely, honestly and to the best of your ability. Please also upload a copy of your resume (when available). Those applicants requiring accommodation to the application and/or interview process should contact a representative of the Human Resources Department at the applicable location.
We appreciate your interest in employment opportunities with The Salvation Army
Job Family
TX-NON-EXEMPT
8585 N Stemmons Fwy, Dallas, TX 75247, USA
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