Human Resources Associate

2 weeks ago

Columbia, United States Daniel Boone Regional Library Full time
Description

Position Overview

This 30 hour/week, benefits eligible position works under the general direction of the Human Resources Manager. The Human Resources (HR) Associate performs varied clerical and supportive Administrative Office duties, with a focus on human resources support. This position works as part of the Administrative front office staff group.

The following competencies apply to this position based on designated responsibilities:
  • Technology - Demonstrates proven computer literacy with adequate keyboarding skills. Understands basic email functions including opening, creating and sending messages. Ability to learn and successfully use various specialized database programs.
  • Organization - Keeps work area and files organized for ease of information retrieval.
  • Accountability - Successful performance is measured by taking ownership for work, including, following up on commitments and possessing a strong ability to stay focused on individual, department and library results.
  • Confidentiality - The essential duties of this position include tasks that will require access to sensitive and confidential information such as pay rates, employee contact information, etc. The ability to be discrete and keep information confidential is imperative in this role.
Essential Duties:

Human Resources (HR):
  • Primary responsibility for HR recruitment module tasks in Human Resources Management System (Paycom).
    • Assist hiring managers with job requisition creation as needed.
    • Maintain requisitions including ensuring communication is sent to all applicants during hiring stages, including notification if candidate is not selected.
    • Perform background checks for hiring managers as requested.
    • Monitor applicants during onboarding, ensuring tasks are completed in a timely manner and communicate with applicants as necessary.
    • Assist with maintenance of applicant systems (uploading documents, etc.)
  • Post all open positions, both internal and external to applicable job and bulletin boards, send open position email notifications, request posting of open positions through the Public Relations Department.
  • Create and send monthly personnel change notification emails to managers and the union.
  • Create new hire folders with all appropriate documentation as needed.
  • Maintain employee personnel files, including all filing as requested by HR Generalist and HR Manager.
  • Primary responsibility for checking and responding to HR general email address.
  • Primary responsibility for running birthday and work anniversary reports, sending communication to celebrating staff regarding birthdays/anniversaries, ordering any service gifts to be received.
  • Primary responsibility for ordering name tags for all staff.
Other Essential Duties:
  • Perform receptionist duties in the Administrative Office; greeting the public and answering phone calls. Provide and receive information concerning matters related to the department and the organization. Deliver messages and provide information to Administrative personnel and members of the public, either in person, by phone or email, where judgment and knowledge of administrative and library procedures are necessary.
  • Responsible for reconciliation of employee benefit billing statements
  • Primary contact for volunteer and community service inquiries.
  • Receive community information to be posted on the library's public display areas; maintain building public display areas.
  • Maintain employee bulletin board including procuring employment law posters and posting updates to employment laws.
  • Perform office procedures including, but not limited to, preparing and processing mail, photocopying materials and assisting with the preparation of mailings.
  • Maintain or assist with the maintenance of administrative filing systems.
  • Responsible for routing office mail.
  • Oversee the administrative supply room in order to keep the supplies stocked and monitor use.
  • Perform Notary Public service for patrons and library staff.
  • Act as backup for taking minutes for Board and related meetings.
  • Perform accounts payable functions and preparing and recording deposits in conjunction with the Executive Assistant.
  • Review CPL online meeting room requests, making sure requests comply with the meeting room policy before approval in conjunction with the Executive Assistant.
  • Act as primary contact with Boone County Clerk's office regarding the use and scheduling of the Friend's Room as a polling place for local elections.
Supervisory Responsibilities:

This job has no supervisory responsibilities.

Duties and responsibilities, as required by business necessity may be added, deleted or changed at any time at the discretion of management, formally or informally, either verbally or in writing. Scheduling and shift assignments and work location may be changed at any time, as required by business necessity.

Requirements

Physical, Environmental, and Special Working Conditions:
  • Position requires standing or sitting for extended periods of time, bending, stooping, reaching, lifting, and working on a computer.
  • Moderately quiet work environment.
  • All library employees may be called upon to assist other departments in a declared emergency situation.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Minimum Job Requirements:

High school diploma or equivalent and 48 hours college credit required. Experience may substitute for college credit.

Preferred Job Requirements:

Two years of experience in accounting and administrative work preferred. Knowledge of human resources or payroll software preferred.

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