Purchasing Manager

Ariva Ltd., A multi-faceted construction company is seeking a Purchasing Manager to join our growing team.

Summary

Responsible for all aspects of estimating and purchasing, including quantity take-off specific trade scope, sub-bid solicitation, progress budgets, scope clarifications, systems studies and comparisons, value engineering, subcontractor and general contractor relations, and staying abreast of industry developments applicable to estimating. In addition, responsbible for managing, motivating and supervising a team of purchasing professionals.

Principal Duties and Responsibilities:

• Communicate with trade partners and team members regarding new and current projects
• Prepare estimates and purchase orders in detail for all products.
• Ensure timely completion of estimates.

• Coordinate estimating process with management and estimators and provide feedback on project pricing issues.
• Develop conceptual estimates and manage estimate schedules and resources.
• Maintain cost histories and pricing data.
• Prepare cost analysis and establish skills.
• Understand the scope of work to bid, create all scope sheets for potential bidders and create scopes of work for bid tabulation sheets and manage bid pricing from all vendors.

• Assist trade partners with troubleshooting issues as they arise, including but not limited to looking for payment on invoices, communicating with Construction Managers about outstanding invoices, and correcting purchase orders
• Responsible to maintain a list of all active trade partners, their main contacts, and their preferred contact information
• Process paperwork for change of vendor request and/or approvals within purchasing guidelines
• Corrections of problem commitments in JD Edwards and informing all parties when complete
• Work with suppliers/trade partners to resolve any current and/or overdue invoices as necessary

• Maintain organization of home files and supplier/trade partner files
• Scan related purchasing files and put them into the correct trade partner file on the common computer drive
• Contact Construction Managers for clarification on purchase orders when discrepancies arise
• Keep the Construction Manager posted on any updated Purchasing Department information when necessary
• Complete tasks or duties as assigned by the Director of Purchasing

• Support Purchasing Department team at all times with any projects that need further research
• Schedule appointments within the Purchasing Department and arrange meetings with trade partners
• Assist with setting up potential trade partners including completion of vendor packet/ABR
• Ensure up-to-date scope of works is signed by the trades and uploaded into BOX for field construction use.
• Perform all other duties as assigned

Requirements:

• High School Diploma or General Equivalency Diploma is required.
• Bachelor's degree in construction management or related field is preferred.
• 1 - 3 years of experience in construction estimating is required.

• Prior experience managing a team of purchasing professionals.
• Strong understanding of residential construction processes.
• Proficiency with MS Word and Excel.
• Able to multi-task and meet strict deadlines.
• Impeccable problem-solving skills and maintaining working relationships with vendors and subcontractors.
• Knowledge of PC and of construction and business software, be able to read architectural plans and develop cost estimates, scheduling, spreadsheets, and word processing.

• Must have excellent written and verbal communication skills.
• As other duties as assigned.

Life at HKG and Ariva:

We have been in business for over 30 years with a proven track record of stability and continued growth. We bring our best assets (our employees) together to create exceptional products and services, and afford you a wonderful work-life balance

Here are the great benefits we offer:

• Medical insurance
• Dental insurance
• Vision Insurance
• Company Paid Life Insurance
• Company Paid Long-Term Disability Insurance
• Voluntary Term Life and Accident Insurance
• Short-term Disability
• Health Savings Account (HSA)
• 401k with a company match
• Paid time off
• Paid Holidays
• Employee Assistance Program (EAP)

Life at Ariva Group:

We have been in business for over 30 years with a proven track record of stability and continued growth. We bring our best assets (our employees) together to create exceptional products and services, and afford you a wonderful work-life balance

Here are the great benefits we offer:

• Medical insurance
• Dental insurance
• Vision Insurance
• Company Paid Life Insurance
• Company Paid Long-Term Disability Insurance
• Voluntary Term Life and Accident Insurance
• Short-term Disability
• Health Savings Account (HSA)
• 401k with a company match
• Paid time off
• Paid Holidays
• Employee Assistance Program (EAP)

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