Property Administrator

Property Administrator

• Pay Rate: $60,000+/annually
• Location: Deptford, NJ
• Experience: Minimum 3+ years
• Job Type: Temp to Hire

JOB SUMMARY

Provide administrative and operational support to the assigned Property Manager(s) ensuring the highest level of quality, confidentiality, and professionalism.

Key Responsibilities:

General Administrative Support

1. Process invoices for portfolio properties on a regular and ongoing basis

2. Receive, prioritize, and distribute mail and telephone correspondence, may draft written responses when necessary.

3. Create and maintain an accurate and efficient filing system for tenant files, lease files, lease termination, management agreements, vendor files, service agreements, vendor certificates of insurance, maintenance contracts, policies and procedures manuals, property/portfolio manuals, tenant manuals, and electronic files.

4. Prepare business expense reports and ensure that all expenses are submitted for approval within one business day of receipt.

5. Schedule and coordinate complex activities such as onsite & offsite meetings, conferences, monthly Property Management meetings, department activities, and annual Company retreats.

Property Manager Support

1. Assist assigned Property Manager(s) with tenant, property owner, project developer, etc. relations by preparing tenant welcome letters, renewal gifts, and written communication.

2. Dispatching maintenance personnel as directed by Property Manager(s).

3. Audit tenant lease files and tenant insurance certificates to assure compliance with company policies and procedures.

4. Create and distribute building correspondence, building maintenance correspondence, and building holiday notification as directed by assigned Property Manager(s).

5. Maintain YARDI database working with leasing admin including adding new tenant, lease, and billing information, as well as management agreement and lease agreement abstracts.

Minimum Requirements:

• High school diploma or GED required.
• Strong preference for Bachelors degree in a related field.
• Minimum of five (5) years experience in commercial real estate as a property administrator or equivalent position required.
• Advanced MS Outlook, Word, and Excel required. YARDI experience preferred.
• Must be very detail-oriented and possess strong client service, organizational, project management, and communication skills, both written and oral.
• Experience in reading and interpreting real estate leases/contracts is preferred.