Commercial Property Administrator

2 weeks ago

Woodbury, United States BGSF Full time
Summary:

This role is remote, but candidates must live near Philadelphia, PA or Woodburry, NJ. Provide administrative and operational support to the assigned Property Manager(s) ensuring the highest level of quality, confidentiality, and professionalism.

Key Responsibilities:

General Administrative Support

1. Process invoices for portfolio properties on a regular and ongoing basis

2. Receive, prioritize and distribute mail and telephone correspondence, may draft written responses when

necessary.

3. Create and maintain an accurate and efficient filing system for tenant files, lease files, lease termination,

management agreements, vendor files, service agreements, vendor certificate of insurance, maintenance

contracts, policies and procedures manuals, property/portfolio manuals, tenant manuals, and electronic files.

4. Prepare business expense reports and ensure that all expenses are submitted for approval within one

business day of receipt.

5. Schedule and coordinate complex activities such as onsite & offsite meetings, conferences, monthly Property

Management meetings, department activities, and annual Company retreat.

6. Type and design general correspondence, memos, charts, tables, graphs, reports, presentations, etc.

7. Create and maintain visual presentations, flyers, direct mailings, newsletters, and other marketing materials

while adhering to the Company's strict graphic standards on all documents and presentation materials.

8. Schedule and coordinate complex travel arrangements including airfare, hotel accommodations, and ground

transportation.

9. Participate in Administrative Assistants' shared duties (i.e.: receptionist area coverage, kitchen duties, etc.)

10. Assist with special projects as needed.

Minimum Requirements:

High school diploma or GED required.

Strong preference for Bachelor's degree in related field.

Minimum of five (5) years experience in commercial real estate as a property administrator or equivalent

position required.

Advanced MS Outlook, Word, and Excel required. YARDI experience preferred.

Must be very detail oriented and possess strong client-service, organizational, project management, and

communication skills, both written and oral.

Experience in reading and interpreting real estate leases/contracts is preferred.

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