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Rooms Controller
2 months ago
Relax and recharge at Loews Ventana Canyon Resort, a top choice among Arizona luxury resorts. Whether you explore the best of Tucson or enjoy the stunning Catalina Mountain range, you can consider us your desert oasis. Welcome to a Sonoran Escape for the Senses.
Oversees the friendly, professional, and efficient registration and account settlement of hotel guests commensurate with the demands of a world-class resort by providing support to the Front Desk Agents & Management. Serves as a liaison between the Front Office Agents, and Front Office Management, Housekeeping, and Engineering.
Essential Functions and Responsibilities
- Oversees the friendly, professional, and efficient registration and check-out of hotel guests, including assisting the Front Desk during peak periods
- Assists Front Desk Agents in satisfying guest requests and resolving guest complaints
- Trained and skilled to perform all Front Desk, Reservations, and Star Service functions as needed based on operational demands
- Prints occupancy, arrivals departures, and back-up reports on a timely basis
- Reviews Specials Report for all arriving guests on a daily basis to ensure appropriate pre-blocking of rooms and to coordinate special services to be provided
- Block relocated guests who will be returning to the hotel
- Communicates all special requests to Housekeeping
- Coordinates with Room Service to ensure accurate and timely amenity deliveries
- Monitors and ensures completion of all room changes
- Check for duplicate reservations on a daily basis
- Monitors clearing of all due-outs, Express Checkouts, no-show's, Pre-Registered guests
- Process applicable charges for late check-outs (12pm)
- Checks the status of all Out-of-Order rooms on a daily basis
- Monitors availability of showrooms for the Sales & Conference Management departments
- Reviews group resumes to verify group billing procedures, VIP's and special requests
- Responsible for conducting daily line-ups
- Monitor arrivals to ensure that rooms are ready by check in time
- Clear departures by working closely with Housekeeping Department
- Ensure all guest departure calls are done a daily basis
- Accurately report guest needs and problem resolution
- May interact with customers in person, as well as other departments.
- Must be able to handle multiple tasks at once with attention to detail
- Ability to work independently
- Excellent people skills.
- Assist with the preparation of 'remote' and 'reserved' registration and check-out of groups
- Prints group no-show, in-house, and arrivals report on a daily basis
- Answers telephone expediently and addresses complaints, problems, special requests and non-related desk questions, making sure to log phone complaints and requests
- Familiarity with daily hotel occupancy reports, status of available rooms, etc.
- Monitor room category and bedding availability, up to three days in advance, in order to prevent overbooking
- Monitors rollaway, microwave and other amenity requests up to seven days in advance in order to ensure availability, and accurate billing was completed
- Monitor all Master accounts to ensure that they are checked-in and extended as required
- Ensures adherence to all Loews Hotels Star Service standards
- Other duties may be assigned as business demands
- Maintains clean and excellent condition of Rooms Control & Back Office area and equipment
- Maintains proper stock of all supplies in Back Office Area
- Executes emergency procedures in accordance with hotel standards
- Notifies appropriate individuals and departments of any problems or unusual matters of significance
- Attends all appropriate hotel meetings and training sessions
- Is polite, friendly, and helpful to guests, employees, and management
- Promotes and applies teamwork skills at all times
- Complies with all hotel standards, policies, and rules
- Complies with safety regulations and procedures
- Remains current on hotel information and changes
- Excellent communication skills - oral and written
- Excellent guest service skills
- Knowledge of computer programs utilized in property management
- Able to work a flexible schedule, including weekends and holidays
- Bachelor Degree in Hospitality Management or related field or exceptionally strong technical and service skills
- Minimum one year experience as Front Desk Agent at a comparable quality property