Event Coordinator

3 weeks ago

Norcross, United States Victoryatl Full time

Event Coordinator

Description

**PURPOSE:**

Works with internal and external parties to organize the various components needed to initiate, run and conclude event plans as developed by Director of Events.

**RESPONSIBILITIES (INCLUDING BUT NOT LIMITED TO):**

* Coordinates and schedules the activities of pre-determined event plans.

* Assist director with vendor research and bids in the development of event plan.

* Assists in reviewing, revising and designing policies and procedures, regarding events.

* Assists in managing event budgets and tracking event-related expenses.

* Places orders and pick-up for supplies ad services required in event plan.

* Develops Set-Up drawings, checklists, and coordinates with the ministry staff.

* Assists ministries with coordinating transportation for events.

* Arranges and signs for catering services.

* Processes event requests with Calendar Administrator to ensure proper room reservations and Facility Services needs. Work closely with Calendar Administrator to ensure new events are communicated properly to event department.

* Works closely with Facility Services and Calendar Administrator to ensure new events are communicated properly to departments.

* Works closely with ministries throughout the church to determine target groups and programming for events, and provide consultation on best practices for events which other ministries manage.

* Works closely with Events Administrative Assistant to coordinate Special Events and Hospitality volunteers for events with Team Leads.

* Processes contracts and establishing timelines and reminders as required by contracts. Tracking event deadlines with various departments.

* Submits all check requests for events and making sure all vendors are in compliance with Accounting Department guidelines.

* Ensure all supplies needed for successful implementation of event plans are in place.

* Assists Director in oversight and management of individual events, which may require evening and weekend work with pre-approved flexibility in schedule.

* Reconciles credit card statements.

* Attend and support SPM process as needed.

Requirements **COMPETENCIES:**

Communication, Cost Consciousness, Creativity, Detail Oriented, Planning, Project Management, Teamwork, Strategic, Results Driven

**SKILLS/QUALIFICATIONS:**

* 3+ Years experience in hospitality, event planning and office setting

* Knowledge of project management software

* Knowledge of Macintosh and Microsoft Office (Outlook, Word, Excel, PowerPoint)

* Proficiency in Social Tables ideal, but not required

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