Administrative partner

1 week ago

Irvine, United States Rivian Automotive Full time

Full job description About Rivian: Rivian is on a mission to keep the world adventurous forever. This goes for the emissions-free Electric Adventure Vehicles we build, and the curious, courageous souls we seek to attract. As a company, we constantly challenge what’s possible, never simply accepting what has always been done. We reframe old problems, seek new solutions and operate comfortably in areas that are unknown. Our backgrounds are diverse, but our team shares a love of the outdoors and a desire to protect it for future generations. Role Summary: The Leadership Administrative Partner to the Vice President of Communications will be critical to the operation of the Communications department, Communications Leadership Team, and Office of the Chief of Staff, Communications. In this role, your primary responsibilities are to support the Vice President of Communications by managing and freeing up their time. You will be a part of the Communications Leadership team and work as part of the Office of the Chief of Staff, Communications in collaboration with the Chief of Staff, Communications and the Project Manager, Communications. This role will be based at or near a Rivian center of gravity: (Irvine, CA/Palo Alto, CA/Plymouth, MI/Normal, IL) and report directly to the Chief of Staff, Communications. Responsibilities: The essential functions of the position include, but are not limited to: Protect and manage the time and calendar of the Vice President of Communications Coordinate meeting logistics, including video conferencing, conference rooms, and all onsite logistics as needed Coordinate travel for the Vice President of Communications, including flights, hotel reservations, and related travel reservations and expenses Process and track all expenses for the Vice President of Communications Build and maintain strong stakeholder relationships with executives and administrative staff across the organizations Support the Chief of Staff in administrative operations, including logistics for quarterly Communications Leadership Team offsites Support the Communications Leadership Team with administrative tasks, including meeting logistics, onsite logistics, and procurement (ordering and tracking supplies) Support the Communications PMO (Project Management Office) with project logistics and administrative tasks Qualifications: Bachelor’s degree or equivalent experience 3+ years of experience in an administrative role, preferably in the tech industry and supporting senior leaders in a fast-paced environment Curiosity for learning and contributing Communications work Experience working in the Google Suite and/or across various different tools and platforms Experience with basic accounting, invoice, and vendor management Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities The capacity to thrive in dynamic and ambiguous environments, while being flexible, collaborative, and reliable Ability to follow quick and ambiguous instructions and deliver against them Ability to travel across the country or to a Rivian center of gravity as needed Pay Disclosure: Hourly Rate for California Based Applicants: $37.42 - $46.77 (actual compensation will be determined based on experience, location, and other factors permitted by law). Benefits Summary: Rivian provides robust medical/Rx, dental and vision insurance packages for full-time employees, their spouse or domestic partner, and children up to age 26. Coverage is effective on the first day of employment, and Rivian covers most of the premiums. Equal Opportunity Rivian is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender, gender expression, gender identity, genetic information or characteristics, physical or mental disability, marital/domestic partner status, age, military/veteran status, medical condition, or any other characteristic protected by law. Rivian is committed to ensuring that our hiring process is accessible for persons with disabilities. If you have a disability or limitation, such as those covered by the Americans with Disabilities Act, that requires accommodations to assist you in the search and application process, please email us at candidateaccommodations@rivian.com. Candidate Data Privacy Rivian may collect, use and disclose your personal information or personal data (within the meaning of the applicable data protection laws) when you apply for employment and/or participate in our recruitment processes (“Candidate Personal Data”). This data includes contact, demographic, communications, educational, professional, employment, social media/website, network/device, recruiting system usage/interaction, security and preference information. Rivian may use your Candidate Personal Data for the purposes of (i) tracking interactions with our recruiting system; (ii) carrying out, analyzing and improving our application and recruitment process, including assessing you and your application and conducting employment, background and reference checks; (iii) establishing an employment relationship or entering into an employment contract with you; (iv) complying with our legal, regulatory and corporate governance obligations; (v) recordkeeping; (vi) ensuring network and information security and preventing fraud; and (vii) as otherwise required or permitted by applicable law. Rivian may share your Candidate Personal Data with (i) internal personnel who have a need to know such information in order to perform their duties, including individuals on our People Team, Finance, Legal, and the team(s) with the position(s) for which you are applying; (ii) Rivian affiliates; and (iii) Rivian’s service providers, including providers of background checks, staffing services, and cloud services. Rivian may transfer or store internationally your Candidate Personal Data, including to or in the United States, Canada, the United Kingdom, and the European Union and in the cloud, and this data may be subject to the laws and accessible to the courts, law enforcement and national security authorities of such jurisdictions. Please note that we are currently not accepting applications from third party application services. #J-18808-Ljbffr

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