Lease Administrator
3 weeks ago
Direct Hire; $80K
Chicago, IL 60654
Job Summary: Assists the Director of Leasing in all aspects pertaining to the leasing and marketing of UI's commercial real estate portfolio.
Essential Duties and Responsibilities:
Leasing Duties
•Assists with drafting offers/proposals to be sent to prospective and existing tenants and coordinate obtaining space plans and coordinating furniture orders and installations for office suites
•Maintain office and retail space availability list
•Creates and maintains documentation such as tenant expiration lists, commission statements and waivers, space availability lists, renewal/option reports, lease proposals/amendments and storage, parking and banner agreements
•Shows marketed spaces to prospective and current tenants, as needed
Administrative Duties
•Assist in responding to office and retail space inquiries via email and/or phone
•Responsible for being the contact person when the Leasing Director is not available
•Coordinates updates to the broker database and manages lease announcement emails with in-house coordinator
•Promptly updates listings on Costar and other listing platforms
Other Duties and Responsibilities:
•Develops and coordinates efficient and effective operating procedures
•Assist in preparing marketing e-blasts
•Updates bi-weekly reports for leasing, property management and construction meetings
•Provide new transaction updates to property management and construction departments
Knowledge, Skills and Abilities:
Skills shall consist of, but are not limited to the following:
•Must be able to work with a minimum supervision and be proactive in completing daily tasks within stated deadlines
•Possess strong problem-solving skills and analytical abilities
•Maintain open communications and foster harmonious working relationships among all employees
•Possess excellent verbal, written, interpersonal, communication and organizational skills
•Possess general computer proficiency (particularly with Microsoft Word and Excel )
•Possess attention to detail, quality and accuracy in all work
•Ability to think, assess and act decisively in handling multiple tasks concurrently
Education and Experience:
•High School diploma or equivalent (four-year undergraduate degree preferred)
•5 years of relevant administration experience
•Ability to have UI sponsor a Real Estate Broker's License, if desired (not required)
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