Part-Time Receptionist
1 week ago
As a Part-Time Legal Receptionist at our estate planning law firm, you'll be clients' first point of contact, primarily seniors aged 65+. Your role is crucial in creating a welcoming, professional environment and ensuring smooth office operations.
You'll interact with a diverse range of clients, primarily seniors, in emotionally sensitive situations. The role offers opportunities for professional growth and requires a balance of empathy, efficiency, and attention to detail. You'll be an integral part of a team dedicated to preserving clients' legacies and supporting families through important life transitions. We anticipate that this position will require 20-30 hours per week; days and times will depend on our call volume. Generally, we expect a schedule of either 9am-1pm or 9am-3pm. No weekends are required.
Responsibilities
Client/Visitor-Focused Tasks
•Answer, screen, and transfer incoming calls. Take detailed messages, as appropriate.
•Maintain the calendars of the Firm's attorneys. Set their appointments.
•Greet clients, visitors, attorneys and employees via phone or in person.
•Create a positive and professional first impression on behalf of the firm.
•Facilitate check-in process, including compiling necessary intake paperwork and preparing meeting space.
•Accept and process client payments.
•Monitor progress of cases as they work through the pipeline. Provide client updates, as needed.
Administrative Tasks
•File, organize and draft legal documents and correspondence.
•Case management assistance, i.e. creating files for client matters, and data entry into our CRM software.
•Sort, handle and log all incoming mail, deliveries and packages. Direct all mail and deliveries to the proper person.
•Purchase and keep inventory of office and breakroom supplies.
•Help schedule, prepare and execute Firm events, both in and out of the office.
•Make the Firm's travel arrangements.
•Organize and expedite the Firm's workflows.
•Help manage and monitor Managing Attorney's emails.
•Perform other general office duties as time permits.
Qualifications
•High school diploma or the equivalent.
•Should have prior law firm office experience and experience with business phone systems and office computer systems and software.
•Experience in an estate planning/probate/Medicaid planning firm is preferred.
-
Part-Time Receptionist
1 week ago
Palm Harbor, Florida, United States Sherri M. Stinson, P.A. Full timeJob DescriptionAs a Part-Time Receptionist at our estate planning law firm, you'll be clients' first point of contact, primarily seniors aged 65+. Your role is crucial in creating a welcoming, professional environment and ensuring smooth office operations.You'll interact with a diverse range of clients, primarily seniors, in emotionally sensitive situations....
-
Receptionist
3 weeks ago
Palm Harbor, United States Aspire Health Group Full timeAspire Health Group is looking for a qualified Receptionist to join our family! We are searching for an Receptionist to join our community that is resident and employee focused, team builder, and excited about the opportunity to assist in building a culture. If you are an Administrative Assistant that has business acumen, is team-oriented, driven, and...
-
Receptionist
2 weeks ago
Palm Harbor, United States Frontier Management (OR) Full timeAspire Health Group is looking for a qualified Receptionist to join our family! We are searching for an Receptionist to join our community that is resident and employee focused, team builder, and excited about the opportunity to assist in building a culture. If you are an Administrative Assistant that has business acumen, is team-oriented, driven, and...
-
Receptionist - Courtesy Palm Harbor Honda
3 weeks ago
Palm Harbor, United States Asbury Automotive Full timeAbout Asbury Courtesy is part of Asbury Automotive Group (NYSE: ABG) is a Fortune 500 company and one of the largest franchised automotive retailers in the United States. We are redefining the traditional dealership model through innovative technologies such as Clicklane and through our commitment to our team members, guests, and partners. Our culture which...
-
Receptionist/Legal Assistant
4 days ago
Palm Harbor, United States K DEAN KANTARAS PA Full timeJob DescriptionJob DescriptionBenefits:401(k)Health insurancePaid time off We are a fast-paced law firm specializing in Marital and Family Law. We are seeking a highly organized Receptionist / Legal Assistant who excels at multitasking, note-taking, and following up on assigned tasks. If you thrive in a team environment and are committed to supporting a busy...
-
PartTime Receptionist
1 week ago
Palm Harbor, United States Sherri M. Stinson, P.A. Full timeAs a Part-Time Legal Receptionist at our estate planning law firm, you'll be clients' first point of contact, primarily seniors aged 65+. Your role is crucial in creating a welcoming, professional environment and ensuring smooth office operations. You'll interact with a diverse range of clients, primarily seniors, in emotionally sensitive situations. The...
-
Receptionist
4 weeks ago
Oak Harbor, United States Waller & Waller, P.S. Full time $36,000 - $40,800Job DescriptionJob DescriptionWaller & Waller, P.S., a thriving law firm in Oak Harbor, WA is seeking a full time Receptionist. This is a fully in-person position. You will use and enter data into computer programs, scan or print documents, answer telephone calls, initially screen prospective clients, manage client scheduling, open client files, and other...
-
Receptionist Full Time
2 weeks ago
Royal Palm Beach, United States Primrose School of Royal Palm Beach Full timeOVERVIEW: Under general supervision operates a multi-line telephone console, gives routine information to the public greets the public; performs clerical work; and other related work as required. BUSINESS CONTRIBUTION: Receptionists are responsible for providing an integrated and reliable support system to the school. Receptionists accomplish this...
-
Airport Receptionist
2 weeks ago
Palm Springs, United States Atlantic Aviation Full time $18Job DescriptionJob DescriptionWhy You’ll Love This Airport Receptionist Job Did you ever want to work in aviation but didn’t know how to break into the industry? Would you like working in a fast-paced environment around some of the most incredible professionals in aviation? If so, this Airport Receptionist position with Atlantic Aviation at PSP in Palm...
-
Receptionist/ Full Time
3 months ago
West Palm Beach, United States Primrose School of Royal Palm Beach Full timeJob DescriptionJob DescriptionOVERVIEW:Under general supervision operates a multi-line telephone console, gives routine information to the public greets the public; performs clerical work; and other related work as required.BUSINESS CONTRIBUTION:Receptionists are responsible for providing an integrated and reliable support system to the school. Receptionists...
-
Receptionist Full Time
2 weeks ago
West Palm Beach, United States Primrose School of Royal Palm Beach Full timeOVERVIEW: Under general supervision operates a multi-line telephone console, gives routine information to the public greets the public; performs clerical work; and other related work as required. BUSINESS CONTRIBUTION: Receptionists are responsible for providing an integrated and reliable support system to the school. Receptionists accomplish this through: ...
-
Receptionist Full Time Day
2 weeks ago
West Palm Beach, United States Southeastern College Full timeOVERVIEW: Under general supervision operates a multi-line telephone console, gives routine information to the public greets the public; performs clerical work; and other related work as required BUSINESS CONTRIBUTION: Receptionists are responsible for providing an integrated and reliable support system to the campuses. Receptionists accomplish this...
-
Receptionist Full Time Day
2 weeks ago
West Palm Beach, United States Southeastern College Full timeOVERVIEW: Under general supervision operates a multi-line telephone console, gives routine information to the public greets the public; performs clerical work; and other related work as required BUSINESS CONTRIBUTION: Receptionists are responsible for providing an integrated and reliable support system to the campuses. Receptionists accomplish this through:...
-
Receptionist/ Full Time Day
2 months ago
West Palm Beach, United States Southeastern College Full timeJob DescriptionJob DescriptionBenefits:401(k)Health insurancePaid time offOVERVIEW:Under general supervision operates a multi-line telephone console, gives routine information to the public greets the public; performs clerical work; and other related work as requiredBUSINESS CONTRIBUTION:Receptionists are responsible for providing an integrated and reliable...
-
Receptionist/ Full Time Day
4 days ago
West Palm Beach, United States Southeastern College Full timeBenefits: 401(k) Health insurance Paid time off OVERVIEW: Under general supervision operates a multi-line telephone console, gives routine information to the public greets the public; performs clerical work; and other related work as required BUSINESS CONTRIBUTION: Receptionists are responsible for providing an integrated and reliable support system to...
-
Concierge (Receptionist)
3 weeks ago
Palm Coast, United States Harbor Retirement Associates Full timeThis position is Part-time, Friday, Saturday and Sunday, 3 pm to 10 pm. The community concierge is the first contact for all visitors as well as the support person for administrative tasks. This position requires creating an excellent experience for Receptionist, Concierge, Office Manager, Director, Hospitality, Business Services, Associate
-
Front Desk Receptionist
3 months ago
Palm Beach, United States Paul Labrecque Part timeLuxury Salon and Skincare Day Spa in Palm Beach is now hiring for full-time or part-time positions. Our receptionists are masters of multi-tasking! As the heart of the experience and the first and last point of contact with our clients, we are looking for a professional, Lead Receptionist who prioritizes exceptional customer service to join our front desk...
-
Bilingual Receptionist
4 weeks ago
Palm Harbor, United States Robert Eckard & Associates, P. A. Full time $17 - $21Job DescriptionJob DescriptionJob Description Our office has the opportunity for an experienced Bilingual Receptionist to join the firm’s expanding practice. Our ideal candidate is a self-starter with positive attitude and experience in a fast-paced working environment. We are seeking to hire an accountable, tech-savvy professional with a friendly,...
-
Front Desk Receptionist
3 weeks ago
West Palm Beach, United States Alpert Jewish Family Service Full timeJob Type Full-time Description About Alpert Jewish Family Service (Alpert JFS) While Alpert JFS is grounded in compassion and guided by Jewish values, our employees come from diverse faith backgrounds and are invested in the agency's mission to strengthen our entire community by empowering individuals and families through the delivery of comprehensive human...
-
Bar Harbor, United States Mount Desert Island Hospital Full timeJob Type Full-time Description Summary: Are you ready to be the heartbeat of our health center? As the Health Center Administrative Assistant/Receptionist, you'll play a vital role in ensuring smooth operations and supporting our dynamic team. From coordinating schedules to maintaining confidentiality, you'll be the glue that holds it all together! This is...