Human Resources Assistant

1 month ago

Chesterfield, United States Friendship Village Full time
POSITION SUMMARY:

The HR Assistant provides administrative support to the HR department and assists with various HR functions to facilitate the efficient operation of the department and organization.

KEY RESPONSIBILITIES AND ESSENTIAL FUNCTIONS:

General Administrative
•Establishes and maintains an accurate document filing system including all employee electronic and paper files, ensuring confidentiality, and compliance with department guidelines.
•Maintains the employee database (HRIS) including, entering, and updating employee information, preparing and running reports, and responding to data inquiries.
•Assist employees with questions and requests about their benefits, pay, company rules, regulations, policies, and other relevant issues.
•Helps with the planning and delivery of HR-related events, such as employee orientation, staff training, seminars, company-wide meetings, employee recognition occasions and other social events and celebrations. Acts as co-chair for the employee council.
•Key contact for "Verification of Employment" requests, employee password resets, and creating employee ID's.
•Writes, edits, and distributes employee communication such as announcements, newsletters, surveys, and alerts via Paylocity, internal postings and social media.
•Maintains the Relias On-line Learning system by entering new employees and deactivating terminated employees.
•Periodically updates managers on employee anniversaries, birthdays, Relias training participation, upcoming evaluations, etc.
•Provides clerical and administrative support to the Human Resources staff.
•Maintains office equipment and inventory supply levels at all locations.
•Handling office tasks, such as filing, generating reports and presentations, and setting up for meetings.
•Screening phone calls and routing callers to the appropriate party.
•Maintains employee confidence and protects operations by keeping human resource information confidential.

New Hire Orientation and Onboarding
•Prior to orientation, assures all paperwork is completed and submitted by the new employee in the Paylocity system.
•Manages the onboarding process in Paylocity by completing the E-Verify section and submitting onboarding paperwork in Paylocity system.
•Manages the I-9 process including collecting appropriate I9 documents and maintaining the I-9 filing system.
•Maintains employee health records in Paylocity upon hire and annual flu/PPD.
•Communicates weekly with health screen provider regarding new employees needing health screens.
•Helps prepare and organize for New Hire Orientation by ensuring the orientation room is set up, the New Hire and Benefit packets are available, refreshments and lunch are ordered and available.
•May perform other duties as assigned or requested.

EDUCATION AND EXPERIENCE:
•High School diploma or equivalent required.
•Prior administrative experience.
•High proficiency in the use of Microsoft Office (Word, Excel, Publisher, PowerPoint and Outlook)
•Working knowledge of industry-specific HR practices and regulations.
•Knowledge of and proficiency in HRIS systems.
•Ability to communicate efficiently in English using proper speech and grammar, with a pleasant voice and well-modulated tone.
•Excellent communication skills with exceptionally strong customer service orientation, presence and perspective.
•Meticulous attention to detail.
•Ability to accurately follow instructions.
•Strong analytical, quantitative and problem-solving skills.
•Maintain strict confidentiality in working around confidential or sensitive materials or conversations.
•Ability to manage multiple projects, prioritize, and meet deadlines.
•Work collaboratively in a team environment that promotes inclusiveness and communication among team members.

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