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Immigrant Family Services Admin Specialist

2 months ago

Carol Stream, United States World Relief Full time
ORGANIZATION SUMMARY:

World Relief is a global Christian humanitarian organization that is fighting for change that lasts, right here in the U.S. and across the globe. We bring sustainable solutions to the world's greatest problems - disasters, extreme poverty, violence, oppression, and mass displacement. The organization is approximately 75 years old and has worked in over 100 countries around the world since its founding.

In the United States, we come alongside local churches, community organizations and hundreds of individual volunteers to support newly arriving refugee and other immigrant families. Today, we are proud to partner with over 6,000 local churches, and 95,000 volunteers globally to bring hope, healing and transformation to the most vulnerable.

POSITION SUMMARY:

Are you a person of compassion? An advocate for justice? Someone who stands up for the rights of the vulnerable and speaks out for the marginalized, the exploited and the forgotten? Do you believe in our calling as Christians to welcome the least of these and love our neighbor?

If you answered 'yes', to any of the above, World Relief, and millions of people around the world need you.

World Relief seeks a Immigrant Family Services Admin Specialist. This position is crucial for ensuring the smooth and effective operation of the World Relief Front Office in DuPage county. You will be responsible for greeting and assisting visitors and callers with Immigrant Family Services inquiries, providing administrative support, and coordinating referrals for walk-in clients. If you enjoy starting each day knowing you'll make a meaningful impact on someone's life, are motivated by challenges that can be addressed through a blend of technology and human connection, and drawn to a network of individuals committed to helping people rebuild their lives, righting injustices, and guiding them to new beginnings, this role is for you

Role & Responsibilities
    • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

      General Front Office Administrative Tasks
    • Answer all client questions by phone or in person and direct when appropriate to World Relief staff
    • Follow proper opening/closing protocols for the office
    • Manage inbound and outbound mails including postage & updating mailboxes for staff
    • Help managing inbound and outbound E-faxes
    • Participate in Operations Team departmental meetings (Once a month)
    • Participate in World Relief Chicagoland staff trainings and activities

      Immigrant Family Services Tasks:
    • Send clients bios to staff and add new cases to arrival spread sheet
    • Create case notes in Microsoft Dynamics database
    • Document arrival of Employment cards and Social Security cards for clients in Dynamics and scan and upload copies to the electronic file
    • Update cases in Dynamics with newborn information
    • Create and maintain the weekly collaborative client tracking agenda
    • Update internal tracking systems for tasks
    • Perform interpreter management tasks as needed
    • Occasional interpretation as needed by different departments
    • Other duties as assigned by supervisor
Knowledge, Skills, & Abilities
    • Experience with Microsoft Dynamics or similar database preferred
    • Excellent problem-solving skills and flexibility to work in a frequently changing environment
    • Strong organizational skills, details oriented and a team player is strongly preferred
    • Ability to handle large call volume
    • A desire to serve immigrant communities
    • Strong self-starter skills and a desire to learn and grow
    • Minimum commitment of 1.5 years in the position preferred
Requirements
    • Mature and personal Christian faith
    • Committed to the mission, vision, and values of World Relief
    • Desire to serve and empower the Church to impact vulnerable communities
    • Able to affirm and/or acknowledge World Reliefs Core Beliefs, Statement of Faith, Christian Identity and National Evangelicals For the Health of The Nation document
    • Ability to communicate fluently in verbal and written English
    • Fluent in verbal and written Arabic
    • Highly organized and a self-starter able to take ownership of projects
    • Cross cultural experience working with diverse populations and cross-cultural communication skills
    • Proficient in Microsoft Word, Outlook, and Excel
    • Reliable and punctual
    • Valid driver's license
    >


$20 - $23 an hour

World Relief offers a competitive benefits package (25 hours + per week):

- Medical, Dental, Vision

- Offer 16 company Paid Holidays + 4 additional Personal days per year

- Paid Sick and Vacation Time

- Paid Parental Leave (12 weeks for qualified employees)

- FSAs: Medical & Dependent Care, & Commuter Funding

- Supplemental Life Insurance (employee, spouse, and children)

- Critical Illness, Hospital Indemnity, and Accident insurance policies

- Legal Shield Insurance

World Relief pays 100% for eligible employees:

- Group Term Life (employee, spouse, and children)

- Long Term & Short-term Disability

- Accidental Death and Dismemberment (AD&D)

- Long Distance Travel Insurance

- Employee Assistance Program (EAP)

World Relief - Retirement:

- 401K & Roth

- WR matches up to 4%, then an additional quarter percent up to 10%

- Eligibility: Full Time (40 hours per week) is eligible after 3 months of employment. Part time is eligible after 1000 hours in a year.

World Relief Discounts (Immediately Eligible):

- Verizon

- Pet Insurance through Nationwide

- Home and Auto insurance through Liberty Mutual

- Working Advantage Discount Program

- Active & Fit Gym Membership

World Relief is honored to be recognized with the Gold-level Cigna Healthy Workforce Designation for exceeding the core components of our well-being program including leadership and culture, program foundations and execution, and whole person health.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

•While performing the duties of this job, the employee is required to have ordinary ambulatory skills sufficient to visit other locations

•The ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-15 pounds.

•Requires good hand-eye coordination, arm, hand and finger dexterity, including ability to grasp, and visual acuity to use a keyboard, operate equipment and read application information.

•The employee frequently is required to sit, reach with hands and arms, talk and hear.

WORK ENVIRONMENT:

•General office setting. World Relief also offers hybrid and remote schedules for limited positions.

•Great lengths of time working on computer, reading from computer screen, entering information, standing at copier or fax machine, and some time on the phone or in virtual meetings may be required.

•Year-end archiving activities involve repeated lifting and bending.

•Physical, emotional and intellectual demands

•Equipment used: Employee computer (desktop or laptop), printer, and copier.

•All of the above duties and responsibilities are essential job functions subject to reasonable accommodation. All job requirements listed indicate the minimum level of knowledge, skills and/or ability deemed necessary to perform the job proficiently. This job description is not to be construed as an exhaustive statement of duties, responsibilities or requirements. Individuals may be required to perform any other job-related instructions as requested by their supervisor, subject to reasonable accommodation. This position description is not all-inclusive and is always under review.

We are proud to be an EEO/AA employer M/F/D/V.

For World Relief staff, strong commitment to the mission, vision, and values of World Relief is essential, and Christian faith is a prerequisite for employment, based upon United States federal guidelines provided in Title VII of the Civil Rights Act of 1964.

Legal Background in the United States

World Relief is both an equal opportunity employer and a faith-based religious organization.World Relief strictly prohibits and does not tolerate unlawful discrimination against employees on the basis of person's race, color, sex, national origin, age, disability, genetic information, or any other characteristic protected under applicable federal, state, or local law, which does not conflict with the protections afforded World Relief as a faith-based employer.

In addition, physical or mental limitations will not be a factor in the application of World Relief's employment policies or employee practices, except for those situations in which occupational requirement make consideration of such factors necessary.

Pursuant to the Civil Rights Act of 1964, Section 702 (42 U.S.C. 2000e 1(a) World Relief has the right to, and does, hire only candidates who agree with World Relief's Statement of Faith.