Benefits Compliance and Reporting Administrator

3 weeks ago

Anchorage, United States Arctic Slope Regional Corporation Full time

Under general direction of the Benefits Manager and Benefits Operations Manager, this position will support the Health & Welfare Department and Team Leads with a variety of employee benefits tasks and projects. Responsibilities include administration of the Affordable Care Act reporting, administration of department's records management, department project work, and floating support on the team as needed.

This position provides a high level of customer service to the team, employees, managers, vendors, and business partners. Well-rounded knowledge of benefits, benefit accounting, and the ACA is preferred.

Level I performs moderately complex benefits administration duties following established procedures in all related areas with progressively increasing responsibility under less supervision for Level II and Level III work.

LEVEL I ESSENTIAL DUTIES AND RESPONSIBILITIES (and other duties as assigned)

Assists in the preparation of the monthly ACA lookback reporting and compiling data for annual filing utilizing Equifax solution. (60%)

Assists Accounting Team with monthly audits by troubleshooting deductions or contribution discrepancies and recommends efficiencies. (25%)

Assists with annual External H&W Audit processing reconciliations, trial balance, and other work. (5%)

Other (10%)

Assists with calculations and processing of arrears, corrections, overrides, and self-payments in various systems.

Assists Manager and Team Leads with benefits setup, testing, and enrollment for new ASRC acquisitions.

Provides backup support such as FEHB administration, high volume, or absence, to Benefits Specialist

Manages projects including developing and preparing spreadsheets and reports, benefits reconciliations, researching matters as needed for resolution.

Assists the department with systems testing (i.e., open enrollment, systems setup changes or acquisitions).

Ensures compliance with all federal programs such as COBRA, ERISA, FMLA, and HIPPA.

With oversight, assists with and coordinates Health & Welfare communications, including announcements, presentations, and other benefits materials.

Other duties as assigned.

LEVEL II ESSENTIAL DUTIES AND RESPONSIBILITIES (all Level I plus)

Works with little direction to maintain ASRC's ACA data, conducts monthly reporting, monthly reporting and coordinating with subsidiaries for lookback offers, and assists with 1094 and 1095 annual filings.

LEVEL III ESSENTIAL DUTIES AND RESPONSIBILITIES (all Level I and II plus)

Responsible for ASRC's annual ACA process, including data collection coordination for reporting with other subsidiaries, conducts monthly reporting, manages lookback offers, and conducts 1094 and 1095 annual filing.

LEADERSHIP COMPETENCY REQUIREMENTS FOR INDIVIDUAL CONTRIBUTOR LEVEL

ASRC's Core competencies include Leading Self, Leading People and Leading the Organization. In addition to our core competency model, our framework includes competencies specific to the various levels of positions within our company. For more information on our core competencies please contact the HR Department and reference the ASRC Leadership Framework.

Time Management

  • Uses time effectively and efficiently, concentrating his/her efforts on the more important priorities.
Composure
  • Is cool under pressure and can handle stress. Can be counted on to hold things together during tough times. Is not knocked off balance by the unexpected.
Self-Development
  • Is personally committed to and actively works to continuously improve himself/herself and understands that different situations and levels may call for different skills and approaches.
Learning on the Fly
  • Learns quickly when faced with new problems and change. Experiments to find solutions and enjoys the challenge of unfamiliar tasks.
Functional/Technical Skills
  • Has the functional/technical knowledge and skills to do the job at a high level of accomplishment.


EDUCATION and/or EXPERIENCE

  1. Three to five years progressively responsible experience in benefits discipline, medical, or human resources experience.
  2. High school diploma or equivalent required, college degree preferred.
  3. Excellent verbal and written communications skills.
  4. Computer based analytical skills (Microsoft suite: Moderate to advanced Excel, Word, Outlook and PowerPoint; Oracle HRMS; Costpoint; Alteryx program or other HR/Benefits systems preferred).
  5. Problem analysis and problem resolution skills.
  6. Must maintain confidentiality, be customer focused and professional, have good judgment, and be capable of communicating with a diverse range of individuals.


LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of employees or customers.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

Intermediate to Advanced level Excel knowledge required.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

PHYSICAL DEMANDS

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit; reach with hands and arms; and to use hands to finger, handle, or feel. The employee is occasionally required to stand, walk, climb, or balance. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job includes the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work environment is in a busy office setting. The noise level in the work environment is usually moderate. While performing the duties of this job, the employee may be occasionally exposed to outside weather conditions and may be required to travel in small and large commercial aircraft.

NOTE: This document does not create an employment contract, implied or otherwise. The statements contained herein are intended to describe the principal functions of this position, the level of knowledge and skill typically required, and the scope of responsibilities, but should not be considered an all-inclusive listing of work requirements.

ASRC is a drug-free workplace and pre-employment drug testing is part of the hiring process.

ASRC and its family of companies is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, national origin, religion, disability, protected veteran status or any other legal protected status. EOE: M|F|D|V EEO Poster

Arctic Slope Regional Corporation, an Inupiat-owned corporation created as a result of the Alaska Native Claims Settlement Act.

ASRC's family of companies apply a shareholder preference in employment, to the maximum extent feasible, as authorized by law.

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