Front Desk Administrative Assistant

3 weeks ago

Las Vegas, United States Yes& Companies LLC Full time
Company Culture & Core Values:

Terra West Management Services' primary goal is to provide excellent service to both internal and external clients by living through our Core Values. Our culture and business thrives when each team member works positively, cooperatively and respectfully with every person we come in contact with. In addition to performing the essential functions of the position, our ideal candidate would contribute to the cultural health and overall success of the company by identifying with and promoting our Core Values.

Essential Functions:

  • Answering incoming calls.
  • Receive and respond to all homeowner calls within 24 hours.
  • Open and distribute mail daily.
  • Accept and process resident monthly assessments and violation payments.
  • Send welcome letters for gate access software.
  • Process the transaction sales of gate access transponders.
  • Accept and handle property leases for new residents.
  • Receive and process Property Management Agreements.
  • Send letters for upcoming expiration of leases and transponders.
  • Process and provide parking and pod passes to residents per policy.
  • Answer room rental inquiries, provide appropriate documentation, and assist with reserving the space.
  • Provide back-up assistance to the Recreation Center Staff as needed.
  • Provide residents with copies of their account ledgers, upon request.
  • Scan checks and credit card receipts as a daily closing process and print reports.
  • Other duties as assigned and required.
Core Competencies:

To perform the job successfully, an individual should demonstrate the following competencies to perform the essential duties and responsibilities of this position:
  • Maintain confidentiality and exercise good judgment
  • Ensures Association Office is open and closed per approved hours of operation
  • Maintains a professional appearance and attitude, including grooming and personal hygiene, at all times. Staff interaction with residents, guests, and visitors will be in a professional and courteous manner at all times
  • Ability to deal tactfully and professionally with people in a variety of circumstances
  • Ability to understand, interpret the Association's governing documents, policies, and procedures
  • Must have the ability to establish and maintain a productive working relationship with residents, co-workers, supervisors, and business partners
Requirements

Minimum Qualifications:
  • Graduation from high school or equivalent
  • Two years of experience in the field of customer service, recreation, fitness, or related field
  • Computer proficiency in Word, Excel, Outlook, and PowerPoint
  • Working knowledge of business machines, office equipment, and record-keeping
  • Strong organizational and prioritizing skills
  • Excellent communication skills, both written and verbal
  • Attention to detail and accuracy
  • Must have the ability to multi-task in a fast-paced environment
Preferred Qualifications:
  • Working knowledge of Docuware or C3 Software
  • Working knowledge of QuickPass gate access software
  • Working knowledge of uManage compliance software
  • ActiveNet Software experience a plus
  • Experience working in a large-scale membership facility
Special Requirements:
  • Will be required to work evenings, weekends for community events
  • May be required to work outside under adverse weather conditions
  • Ability to lift 50 lbs.
ADA Requirements:
  • Ability to sit or stand for extended periods
  • See and read small print, both on paper and a computer screen, quickly and accurately
  • Ability to speak clearly on the telephone and in person
  • Ability to hear a human voice over the telephone and from 6 feet away
  • Ability to move quickly and assist others in an emergency
  • Ability to obtain AED/CPR/First Aid Certification
Work Posture Requirements:
  • Sitting: Constantly
  • Standing: Frequently
  • Walking: Frequently
  • Driving: N/A
  • Bending (from waist): Rarely
  • Crouching (squat): Rarely
  • Kneeling: Rarely
  • Crawling: N/A
  • Climbing (stairs): N/A
  • Climbing (ladder): N/A
  • Twisting: N/A
  • Reaching: Rarely
  • Wrist Motion: Rarely
Carrying Requirements:
  • Items Carried: None
  • Distance: N/A
  • Times Per Day: N/A
  • Maximum Weight: N/A
Moving/Lifting Requirements:
  • Items Moved/Lifted: N/A
  • Times Per Day: N/A
  • Maximum Weight: 50 lbs.
Moving/Lifting Levels/Heights:
  • Floor: N/A
  • Knee: N/A
  • Waist: N/A
  • Chest: N/A
  • Overhead: N/A
Push/Pull Requirements:
  • Item Name: None Frequency: N/A
  • Item Name: None Frequency: N/A
  • Item Name: None Frequency: N/A
  • Item Name: None Frequency: N/A
Environmental Conditions:
  • Inside/Outside: Yes
  • Hot/Cold Temperatures: Yes
  • Wet: No
  • Noise: No
  • Power Equipment: No
  • Traffic Hazards: No
  • Chemical Hazards: No
  • Heights: No
  • Dust: No
  • Close Quarters: No
  • Fumes/Odors: No

EEO/Drug Free Workplace

  • medical assistant/front desk

    4 weeks ago

    Las Vegas, United States DAMAJ HORIZON VIEW MEDICAL CEN Full time

    Job DescriptionJob DescriptionWe are seeking a Medical Assistant to become a part of our team! You will perform routine administrative and clinical assignments to keep the medical facility running smoothly.Front office skills are required as part of the assignments.Responsibilities:Handle all administrative duties in a timely mannerPerform routine clinical...

  • Front Desk Receptionist

    5 days ago

    Las Vegas, Nevada, United States Amazing Iron Works, Inc. Full time

    Job DescriptionJob DescriptionWe are seeking a Front Desk Receptionist to join our team. The ideal candidate will be responsible for providing exceptional customer service and administrative support at our front desk. Apply online at **Responsibilities:Greet and welcome guests in a friendly and professional mannerAnswer incoming calls and direct them to the...

  • Front Desk Receptionist

    4 weeks ago

    Las Vegas, United States Amazing Iron Works, Inc. Full time

    Job DescriptionJob DescriptionWe are seeking a Front Desk Receptionist to join our team. The ideal candidate will be responsible for providing exceptional customer service and administrative support at our front desk. Apply online at Amazinginc.net.**Responsibilities:- Greet and welcome guests in a friendly and professional manner- Answer incoming calls and...

  • Front Desk Attendant

    3 weeks ago

    Las Vegas, United States UFC Gym Full time

    The Front Desk Attendant is responsible for delivering the Ultimate Service Promise by providing superior customer service to our members and guests. ESSENTIAL DUTIES & RESPONSIBILITIES: Front Desk Customer Service Ensures that guests and members are warmly greeted and promptly assisted Ensures incoming calls are answered in a professional and efficient...

  • Front Desk Supervisor

    2 months ago

    Las Vegas, United States Holiday Inn Club Vacations, Inc. Full time

    Assist Front Desk Manager in assuring Front Desk business transactions (check-ins/out, etc.), are completed in accordance with company standards. Assist in leading the front desk team toward providing an exceptional and memorable vacation experience Front Desk, Supervisor, Front Desk Manager, Hotel, Experience

  • Lead Front Desk Agent

    4 weeks ago

    Las Vegas, United States Fifth Street Gaming Full time

    Lead Front Desk Agent Assist the Front Desk Management team in administrating front desk functions and supervising the staff on a daily basis. Position works with managers and team members to carry out procedures ensuring an efficient check in and out process that maximizes guest satisfaction. * Display an engaging personality that attracts guests with an...

  • Lead Front Desk Agent

    3 weeks ago

    Las Vegas, United States Fifth Street Gaming Full time

    Lead Front Desk Agent Assist the Front Desk Management team in administrating front desk functions and supervising the staff on a daily basis. Position works with managers and team members to carry out procedures ensuring an efficient check in and out process that maximizes guest satisfaction. * Display an engaging personality that attracts guests with an...

  • Front Desk Attendant

    1 week ago

    Las Vegas, United States UFC GYM Full time

    The Front Desk Representative is the first line of contact for members and guests. They deliver the Ultimate Service Promise by providing superior customer service while assisting members with purchases and directing membership inquiries.    ESSENTIAL DUTIES & RESPONSIBILITIES: Front Desk Customer Service  Warmly greets members and guests as they enter...

  • Front Desk Supervisor

    1 month ago

    Las Vegas, United States Holiday Inn Club Vacations Full time

    The Front Desk Supervisor will assist in leading the team by creating a warm, inviting and memorable experience for our owners and guests. This individual will participate in the hiring, training, evaluation, and supervision of all personnel. Additional responsibilities include ongoing training, coaching, and counseling. This individual will ensure the...

  • Front Desk Supervisor

    3 weeks ago

    Las Vegas, United States Holiday Inn Club Vacations Full time

    The Front Desk Supervisor will assist in leading the team by creating a warm, inviting and memorable experience for our owners and guests. This individual will participate in the hiring, training, evaluation, and supervision of all personnel. Additional responsibilities include ongoing training, coaching, and counseling. This individual will ensure the...

  • Lead Front Desk Agent

    4 weeks ago

    Las Vegas, United States Downtown Grand Las Vegas Full time

    Full-Time/Part TimeLead Front Desk AgentAssist the Front Desk Management team in administrating front desk functions and supervising the staff on a daily basis. Position works with managers and team members to carry out procedures ensuring an efficient check in and out process that maximizes guest satisfaction.Display an engaging personality that attracts...

  • Lead Front Desk Agent

    3 weeks ago

    Las Vegas, United States Downtown Grand Full time

    Full-Time/Part Time Lead Front Desk Agent Assist the Front Desk Management team in administrating front desk functions and supervising the staff on a daily basis. Position works with managers and team members to carry out procedures ensuring an efficient check in and out process that maximizes guest satisfaction. Display an engaging personality that attracts...

  • Lead Front Desk Agent

    3 weeks ago

    Las Vegas, United States Downtown Grand Las Vegas Full time

    Full-Time/Part TimeLead Front Desk AgentAssist the Front Desk Management team in administrating front desk functions and supervising the staff on a daily basis. Position works with managers and team members to carry out procedures ensuring an efficient check in and out process that maximizes guest satisfaction.Display an engaging personality that attracts...

  • Lead Front Desk Agent

    1 week ago

    Las Vegas, United States Downtown Grand Full time

    Full-Time/Part Time Lead Front Desk Agent Assist the Front Desk Management team in administrating front desk functions and supervising the staff on a daily basis. Position works with managers and team members to carry out procedures ensuring an efficient check in and out process that maximizes guest satisfaction. Display an engaging personality that attracts...

  • Front Desk Supervisor

    1 month ago

    Las Vegas, United States Holiday Inn Club Vacations Full time

    Job DescriptionJob DescriptionThe Front Desk Supervisor will assist in leading the team by creating a warm, inviting and memorable experience for our owners and guests. This individual will participate in the hiring, training, evaluation, and supervision of all personnel. Additional responsibilities include ongoing training, coaching, and counseling. This...

  • Front Desk Supervisor

    2 months ago

    Las Vegas, United States Hilton Grand Vacations, Inc. Full time

    As a Front Desk Supervisor you would be responsible for executing your position's responsibilities and driving company success through performing the following activities to the highest standards: Supervise the Front Office daily operations. Assist g Front Desk, Supervisor, Management, Hotel

  • Front Desk

    2 weeks ago

    Las Vegas, United States HEALOR Full time

    Job DescriptionJob DescriptionSalary: 18-20Position: Front Desk CoordinatorLocation: Healor Primary CareReports to: Office ManagerOverview:At HEALOR™, our team of experienced primary care doctors in Las Vegas is dedicated to improving the overall health and lives of our patients. ​ Through comprehensive services to treat a number of conditions or...

  • Medical Administrative Assistant Front/back office

    2 months ago

    Las Vegas, United States Pouya Mohajer M D LTD Full time

    Job DescriptionJob DescriptionThe Medical Administrative Assistant job purpose is to answer incoming phone calls, direct calls to the appropriate extension, take messages, schedule patients for appointments, check insurance eligibility when scheduling appointments, provide coverage when needed for the Front Desk Receptionist, greet patients, check them in,...

  • Front Desk Supervisor

    1 month ago

    Las Vegas, United States Templatedata.net Full time

    Ensure complete guest satisfaction and provide all guests with a successful experience during their stay, thru check-in and checkout, and by providing information and services in order to both meet and exceed guest needs and expectations. All duties are to be performed in accordance with departmental and property policies, practices and procedures Job...

  • Front Desk Manager

    2 months ago

    Las Vegas, United States sulekha.co.uk Full time

    Front Desk Manager Jobs in USA & Canada *Work Experience***0 - 40 Years** *Job Role**Work Experience***0 - 40 Years** *Job Role**Work Experience***0 - 40 Years** *Job Role**Work Experience***0 - 40 Years** *Job Role**Work Experience***0 - 40 Years** *Job Role**Work Experience***0 - 40 Years** *Job Role**Work Experience***0 - 40 Years** *Job Role**Work...