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Staff Accountant

3 months ago


Los Angeles, United States Loyola High School of Los Angeles Full time

POSITION TITLE:

Staff Accountant DEPARTMENT:

Business Office Salary Range:

$60k - $75k REPORTS TO:

CFO CLASSIFICATION:

Exempt WORK SCHEDULE

This position is full-time, twelve (12) months and is scheduled to work Monday – Friday, approximately 40 hours. This position works on campus and has no remote work available. POSITION SUMMARY

The Staff Accountant is a newly created position located in the Business Office of Loyola High School of Los Angeles (Loyola) that will report directly to the CFO. Assisting the Controller in all duties as assigned, the Staff Accountant will work with all of Loyola’s constituencies – including but not limited to faculty, administrators, parents, vendors, as well as other members of the Business Office Team. ESSENTIAL FUNCTIONS:

Primary duties and responsibilities include but are not limited to the following: STUDENT BILLING Set up all new student accounts through FACTS Management for the new fiscal year with heavy interface and collaboration with the Admissions Department Work with parents to ensure registration in FACTS Management Prepare any miscellaneous general ledger entries pertaining to student billing Monitor all outstanding accounts receivable and report to the CFO and Controller monthly or as often as needed Prepare month-end aging report for CFO and Controller Maintain sub ledger accounts for extended payment plans and financial aid With the support of the CFO and Controller, direct credit and collections GENERAL LEDGER Assist with monthly accruals Analyze the general ledger for accuracy in posting Review and analyze the budget to actual numbers. Assist CFO in variance analysis as needed Distribute budget to actual and variance reports to Loyola department managers Assist in binding detailed department financials and their corresponding schedules Assist in bank reconciliations under the direction of the Controller CASH Assist in maintaining and reviewing reports from the Bank as well as other institutions Assist in providing weekly cash reports to the CFO and Controller Assist Controller in reconciling designated bank accounts, fund accounts, and development activities. AUDIT Assist Controller in preparation of schedules and work papers for the annual audit, taking instructions from the Controller, and the CFO Assist in maintaining permanent files for all audit schedules GENERAL Provide continuity in the accounting department by learning job functions and filling in where needed. Prepare account reconciliations as directed. Assist the CFO in the preparation of department budgets and forecasts Accumulate statistical data to assist in the preparation of reports for the School’s organizations (i.e., Jesuit Schools Network (JSN), California Independent School Business Officers Association (Cal-ISBOA), Western Association of Schools and Colleges (WASC), etc.). Compliance with government reporting of informational tax returns in conjunction with outside auditors, as well as other reporting requirements of Los Angeles county and city etc. Perform other duties as assigned Candidates should have a bachelor’s degree in accounting or a related discipline with a minimum of five years of experience in accounting or a related discipline. Significant related experience may be considered in place of the degree. The candidate should have experience with general ledger applications, including accounts payable, accounts receivable, and payroll, and be willing and able to communicate frequently with the Controller, as well as the Vice President of Finance and Administration (Chief Financial Officer; or CFO) and other Business Office Team members. School experience is a plus. The ideal candidate will possess the following personality traits: team player, energetic, receptive to new ideas, extremely customer service-oriented and comfortable in an educational setting where students to adults are present. The candidate should have excellent organizational skills and be proficient in: Blackbaud Financial Edge accounting software and FACTS Management (or similar financial and billing program applications); Excel, Microsoft Word, and PowerPoint, as well as demonstrate a willingness to learn financial accounting software and other programs as assigned.

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