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Staff Accountant
3 months ago
POSITION TITLE:
Staff Accountant
DEPARTMENT:
Business Office
Salary Range:
$60k - $75k
REPORTS TO:
CFO
CLASSIFICATION:
Exempt
WORK SCHEDULE
This position is full-time, twelve (12) months and is scheduled to work Monday – Friday, approximately 40 hours. This position works on campus and has no remote work available.
POSITION SUMMARY
The Staff Accountant is a newly created position located in the Business Office of Loyola High School of Los Angeles (Loyola) that will report directly to the CFO. Assisting the Controller in all duties as assigned, the Staff Accountant will work with all of Loyola’s constituencies – including but not limited to faculty, administrators, parents, vendors, as well as other members of the Business Office Team.
ESSENTIAL FUNCTIONS:
Primary duties and responsibilities include but are not limited to the following:
STUDENT BILLING
Set up all new student accounts through FACTS Management for the new fiscal year with heavy interface and collaboration with the Admissions Department
Work with parents to ensure registration in FACTS Management
Prepare any miscellaneous general ledger entries pertaining to student billing
Monitor all outstanding accounts receivable and report to the CFO and Controller monthly or as often as needed
Prepare month-end aging report for CFO and Controller
Maintain sub ledger accounts for extended payment plans and financial aid
With the support of the CFO and Controller, direct credit and collections
GENERAL LEDGER
Assist with monthly accruals
Analyze the general ledger for accuracy in posting
Review and analyze the budget to actual numbers. Assist CFO in variance analysis as needed
Distribute budget to actual and variance reports to Loyola department managers
Assist in binding detailed department financials and their corresponding schedules
Assist in bank reconciliations under the direction of the Controller
CASH
Assist in maintaining and reviewing reports from the Bank as well as other institutions
Assist in providing weekly cash reports to the CFO and Controller
Assist Controller in reconciling designated bank accounts, fund accounts, and development activities.
AUDIT
Assist Controller in preparation of schedules and work papers for the annual audit, taking instructions from the Controller, and the CFO
Assist in maintaining permanent files for all audit schedules
GENERAL
Provide continuity in the accounting department by learning job functions and filling in where needed.
Prepare account reconciliations as directed.
Assist the CFO in the preparation of department budgets and forecasts
Accumulate statistical data to assist in the preparation of reports for the School’s organizations (i.e., Jesuit Schools Network (JSN), California Independent School Business Officers Association (Cal-ISBOA), Western Association of Schools and Colleges (WASC), etc.).
Compliance with government reporting of informational tax returns in conjunction with outside auditors, as well as other reporting requirements of Los Angeles county and city etc.
Perform other duties as assigned
Candidates should have a bachelor’s degree in accounting or a related discipline with a minimum of five years of experience in accounting or a related discipline. Significant related experience may be considered in place of the degree. The candidate should have experience with general ledger applications, including accounts payable, accounts receivable, and payroll, and be willing and able to communicate frequently with the Controller, as well as the Vice President of Finance and Administration (Chief Financial Officer; or CFO) and other Business Office Team members. School experience is a plus.
The ideal candidate will possess the following personality traits: team player, energetic, receptive to new ideas, extremely customer service-oriented and comfortable in an educational setting where students to adults are present.
The candidate should have excellent organizational skills and be proficient in: Blackbaud Financial Edge accounting software and FACTS Management (or similar financial and billing program applications); Excel, Microsoft Word, and PowerPoint, as well as demonstrate a willingness to learn financial accounting software and other programs as assigned.
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