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Accounts Payable Analyst

4 months ago

Hazel Park, United States Jefferson Wells International Full time
Accounts Payable Analyst

Job Description:
  • Assists multi-plant company with daily electronic matching, batching, coding, and posting of high volume of invoices into PLEX ERP System for multiple companies
  • Organizing all incoming vendor invoices via email for proper disposition
  • Ensure approval of invoices in accordance with Company policy
  • Ensure timely and accurate payment of vendor invoices
  • Promptly answer vendor inquiries
  • Daily scanning of all invoices and related documents
  • Prepare vendor master form for additions and changes, including 1099 status and collect W-9s
  • Complete state sales tax exempt forms as requested
  • Develop and maintain working relationships with vendors and operational personnel
  • Promptly research & resolve disputed or unmatched invoices in quick and efficient manner
  • Update the discrepancy list for discrepancies related to price, quantity, or lack of receipts
  • Obtain Vendor Statements and reconcile to Open Payables. Communicate with vendor for missing invoices or credit memos and update discrepancy list as needed
  • Review unvouchered report on a weekly basis
  • Review invoices on the first two days of month-end close and prepare accrual as necessary
  • Other duties as assigned
Skills:

Prior ERP system experience with PLEX and/or similar ERP software, Excel and Word.

Additional Skills & Qualifications:

•Prior work experience with 3 way match/PO/Inventory purchases a plus
•Demonstrates strong organizational skills, including following up on open items
•Clearly and effectively communicates with vendors and other employees in the organization
•Works independently and as part of a team to provide superior customer satisfaction to both internal and external customers
•Organizes and prioritizes activities to balance multiple job demands
•Detail oriented
•Research capabilities and problem solving ability
•Skilled at identifying needs for process improvements and possesses the ability to work with manager to implement those process improvements
•Demonstrates teamwork abilities
•Provides accountability and transparency
•Proficient in influencing and challenging behaviors throughout the organization which can be improved
•Capable of escalating items to appropriate personnel as needed

Accounts Payable Analyst

Job Description:
  • Assists multi-plant company with daily electronic matching, batching, coding, and posting of high volume of invoices into PLEX ERP System for multiple companies
  • Organizing all incoming vendor invoices via email for proper disposition
  • Ensure approval of invoices in accordance with Company policy
  • Ensure timely and accurate payment of vendor invoices
  • Promptly answer vendor inquiries
  • Daily scanning of all invoices and related documents
  • Prepare vendor master form for additions and changes, including 1099 status and collect W-9s
  • Complete state sales tax exempt forms as requested
  • Develop and maintain working relationships with vendors and operational personnel
  • Promptly research & resolve disputed or unmatched invoices in quick and efficient manner
  • Update the discrepancy list for discrepancies related to price, quantity, or lack of receipts
  • Obtain Vendor Statements and reconcile to Open Payables. Communicate with vendor for missing invoices or credit memos and update discrepancy list as needed
  • Review unvouchered report on a weekly basis
  • Review invoices on the first two days of month-end close and prepare accrual as necessary
  • Other duties as assigned

Skills:

Prior ERP system experience with PLEX and/or similar ERP software, Excel and Word.

Additional Skills & Qualifications:

•Prior work experience with 3 way match/PO/Inventory purchases a plus
•Demonstrates strong organizational skills, including following up on open items
•Clearly and effectively communicates with vendors and other employees in the organization
•Works independently and as part of a team to provide superior customer satisfaction to both internal and external customers
•Organizes and prioritizes activities to balance multiple job demands
•Detail oriented
•Research capabilities and problem solving ability
•Skilled at identifying needs for process improvements and possesses the ability to work with manager to implement those process improvements
•Demonstrates teamwork abilities
•Provides accountability and transparency
•Proficient in influencing and challenging behaviors throughout the organization which can be improved
•Capable of escalating items to appropriate personnel as needed