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Staff Accountant

2 months ago

Pittsburgh, United States Hill Community Development Corporation Full time
Mission

The Hill CDC works in partnership with residents and stakeholders to create, promote, and implement strategies and programs that connect plans, policies and people to drive compelling community development opportunities in the Greater Hill District.

Job Summary:

The Staff Accountant is responsible for managing bookkeeping, reporting, and general accounting needs for the Hill CDC organization and its assets. The role is essential to the organization's current affairs and future growth. The breakdown of duties is approximately:

Accounting, Financial Services and Grant Management:85%
Administration: 5%
Human Resources: 5%
Technology/Information Systems: 5%

Accounting, Financial Services and Grant Management: 85%
  • Work with Senior Director of Operations and Finance, President and CEO and consulting staff to ensure completion of the annual audits, financial reports of any kinds, financial statements etc;
  • Prepare and maintain financial records to track the organization's assets, liabilities, profit and loss, tax liabilities, and other related financial activities;
  • Oversight of all accounting-relating functions, including budgeting process, annual audits and utilization of financial data to enhance operational efficiencies, including for real estate;
  • Prepares monthly balance sheets, income statements, and profit and loss statements;
  • Maintains the general ledger;
  • Performs bookkeeping, general cost accounting, and other related duties for the organization;
  • Codes invoices, sets up new accounts, and closes the monthly books;
  • Reconciles bank accounts monthly, verifies deposits, confirms payroll, and addresses inquiries from banks;
  • Manages accounts receivable collections;
  • Verifies and/or completes payment of invoices associated with accounts payable and ensures payments are charged to the appropriate accounts;
  • Negotiate with vendors and follow-up plans;
  • Provides outside auditors with assistance; gathers necessary account information and documents to perform annual audit;
  • Works with management to properly allocate expenses to new and existing grants;
  • Produces grant reports as needed within three days of request;
  • Provides and presents monthly grant summary reports;
  • Properly accounts for and reports on all capital campaign contributions;
  • Files tax forms with federal, state, and local government agencies
  • Coordinates with software vendors to maintain accounting software systems; recommends updates to enhance the accounting software;
  • Manages the purchasing and invoicing system;
  • Maintains knowledge of acceptable accounting practices and procedures;
  • Works with senior consultants as needed to meet the financial and reporting needs of the organization;
  • Utilizes financial data to improve operational and administrative efficiency;
  • Supports leadership in operationalizing budgets;
  • Manages and completes annual audit process of the Hill CDC related entities;
  • Recommend effective strategies for the financial well-being and ongoing growth of the Hill CDC;
  • Interfaces with third party accounting firm;
  • Performs other related duties as assigned.
Administration: 5%
  • Coordinate, manage and monitor assigned functions and consultants related to duties here in. Monitor, manage and improve the efficiency of support services such as information technology, accounting and finance. Facilitate coordination and communication between support services, vendors and department functions;
  • Assure management, proper filing and renewal for all critical organizational documents, contracts, insurances etc.;
  • Design, implement and oversee risk management practices and policies, involving a range of areas such as properties, especially insurances and other compliance related items;
  • Ensure proper filing and access to contracts, legal documents and other organizational documents that are critical to a high functioning non-profit organization;
  • Manage contracts, payouts and vendors;
  • Performs other related duties as assigned.
Human Resources: 5%
  • Support Senior Staff with Human Resource Information System and other technology-based HR solutions;
  • Research and propose human resource solutions that are inextricable connected to the organization's human resource and financial performance such as a 401K program and other duties as assigned;
  • Assist in the maintenance of payroll, benefits, and HR practices.
Technology/Information Systems: 5%
  • Ensure proper accounting and financial software functionality, utilization, and accuracy for the needs of the organization;
  • Participate in implementation of software and technology solutions throughout the organization including the organizational intranet and project management software;
  • Support implementation and utilization of property-related technology solutions as appropriate.
Qualifications
  • Excellent verbal and written communication skills;
  • Excellent organizational skills and attention to detail;
  • Knowledge of general financial accounting and cost accounting;
  • Ability to work in a fast-paced environment;
  • Able to communicate financial concepts and matters in lay person's terms;
  • Understanding of non-profit, grant and fund accounting;
  • Understanding of and the ability to adhere to generally accepted accounting principles;
  • Ability to correctly prepare tax reports;
  • Critical and analytical thinking;
  • Responsive to implementing instructions and stated needs of management;
  • Proficient with Microsoft Office Suite or similar software, and accounting software;
  • Mastery of Quickbooks Advanced;
  • Knowledge of financial portions of Yardi property management software is a major plus;
  • Commitment to social justice, equity, and the Hill CDC's mission;
  • Experience with procurement, project management and contract management;
  • Knowledge of tax and other compliance standards for 501(c)3 non-profits;
  • High comfort level working in a diverse environment.
Working conditions
  • 9am - 5pm (in office from Mon-Thu, and location flexible on Fri) and occasional evenings or weekend times are required for Hill CDC related events;
  • Use of a personal vehicle may be required;
  • A valid driver's license is required.
Compensation
  • Salary between $55,000 and $65,000 based on experience and qualifications
  • Paid bi-weekly;
  • Insurance for Medical, Vision, Dental (80% Employer Funded for Employee)
Education and Experience:
  • Bachelor's degree in Accounting, or related field, required;
  • Minimum of three years of related accounting experience, with at least one year of public accounting experience;
  • CPA preferred
Physical Requirements:
  • Prolonged periods sitting at a desk and working on a computer;
  • Ability to lift and carry files. ie Banker's Boxes