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Receptionist

2 months ago

Hacienda Heights, United States Aston Carter Full time

Job Description:

We are seeking a professional and detail-oriented Administrative Assistant to provide essential front desk support and ensure smooth office operations. This role involves a variety of administrative tasks to support both office personnel and outside employees. As the first point of contact for visitors and callers, the ideal candidate will exhibit a welcoming demeanor, effective communication skills, and a commitment to maintaining a well-organized and efficient work environment.

Key Responsibilities:

  • Front Desk Management:

  • Greet and welcome visitors with a professional and courteous manner.

  • Maintain and manage the visitors logbook.

  • Answer incoming phone calls promptly, directing them to the appropriate parties.

  • Ensure consistent front desk coverage during business hours and escalate calls as necessary.

  • Mail and Package Handling:

  • Retrieve and distribute daily incoming mail for office personnel and external employees.

  • Coordinate and prepare express mail services (UPS, FedEx, etc.) and USPS envelopes.

  • Accept and distribute incoming packages to the correct recipients.

  • Office Supply Management:

  • Manage office supply ordering, receiving, and stocking.

  • Ensure that conference rooms and the lunchroom are organized and stocked with necessary supplies.

  • Administrative Support:

  • Confirm appointments and interviews as scheduled.

  • Support various departments with administrative needs, including scheduling conferences, making reservations, ordering meals, and handling mailings.

  • Maintenance and Coordination:

  • Oversee periodic cleaning services for the office.

  • Manage Aramark and other monthly service needs.


Additional Skills & Qualifications:

  • High School Diploma (HSD) or equivalent required.

  • 1-2 years of experience in an administrative assistant role preferred.

  • Basic computer and phone skills; strong organizational abilities; attention to detail.

  • Professional service orientation; reliable attendance; effective communication skills; ability to multitask and manage time effectively.


About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

  • Hiring diverse talent

  • Maintaining an inclusive environment through persistent self-reflection

  • Building a culture of care, engagement, and recognition with clear outcomes

  • Ensuring growth opportunities for our people


The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.