Receptionist and Event Assistant

3 weeks ago

Portland, United States Applicantz Full time

Work needs to be done from office located in Portland, OR (zip code 97214)

Our large, Fortune Technology client is ranked as one of the best companies to work with, in the world. As a global leader in 3D design, engineering, and entertainment software, they foster progressive culture, creativity, and a flexible work environment. They use cutting-edge technologies to keep themselves ahead of the curve. Diversity in all aspects is respected. Integrity, experience, honesty, people, humanity, and passion for excellence are some other adjectives that define this global technology leader.

Looking for someone with 6 years of experience in the areas of - Reception (30%), Event Planning (30%), Administrative (30%) and Facility (10%). Its a small team and need someone who can play all of these roles. Must have strong computer/Microsoft Office or similar skills, need someone who is more of a Coordinator/Planner/Concierge Multi-Faceted and self-motivated.

You are the first person our visitors, guests, and employees meet at our Portland office location. You greet and direct people, calls, issues, and deliveries to the appropriate department or employee. You perform all work with the primary goal of customer satisfaction and maintain a diligent sense of safety and security for the building.

SPECIFIC RECEPTIONIST DUTIES AND RESPONSIBILITIES:

  • Provide continuous coverage for the front desk. Greet visitors and notify personnel of visitor arrival.
  • Be the face and voice of the office. Posting notices and announcements, engaging the site and inspiring participation and attendance.
  • Maintain security requirements by ensuring visitors sign visitor log. Creation and distribution of security badges.
  • Work side-by-side with security guard who will assist with reception duties and building security.
  • Coordinate bi-weekly site meals for 100+ both locally and remotely. Ordering food and tracking delivery and spend.
  • Support meeting and site activities, including white glove support of the Conference Experience space.
  • Assist with Quarterly metric tracking including headcounts, tickets and requests, and event and beverage tracking.
  • Provide concierge-level support, setup up furniture and rooms for meetings and events.
  • Assist with departmental purchases, payment, and spend tracking.

CUSTOMER AND EMPLOYEE SUPPORT:

  • Communicate, often digitally, with employees on site-specific issues, events, and activities.
  • Make purchases and/or reconcile expense reports for site P-Card.
  • Act as point of contact in case of an emergency or disaster, coordinating with Workplace staff.
  • Create and regularly update web pages, SharePoint pages, and other electronic communications.
  • Utilize Microsofts suite of Office software to coordinate, communicate and organize.

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