Receptionist V

2 weeks ago

Portland, United States Accelon Inc Full time
Job DescriptionJob DescriptionReceptionist V
(On-site - Portland, US)

Description

You would be the first person our visitors, guests, and employees meet at our Portland office location. You greet and direct people, calls, issues, and deliveries to the appropriate department or employee. You perform all work with the primary goal of customer satisfaction and maintain a diligent sense of safety and security for the building.

Responsibilities
  • Provide continuous coverage for the front desk. Greet visitors and notify personnel of visitor arrival.
  • Be the face and voice of the office. Posting notices and announcements, engaging the site, and inspiring participation and attendance.
  • Maintain security requirements by ensuring visitors sign visitor logs. Creation and distribution of security badges.
  • Work side-by-side with the security guard who will assist with reception duties and building security.
  • Coordinate bi-weekly site meals for 100+ both locally and remotely. Ordering food and tracking delivery and spending.
  • Support meeting and site activities, including 'white glove' support of our Partner conferences.
  • Assist with Quarterly metric tracking including headcounts, tickets and requests, and event and beverage tracking.
  • Provide concierge-level support, and set up furniture and rooms for meetings and events.
  • Assist with departmental purchases, payment, and spending tracking.

Customer and Employee Support
  • Communicate, often digitally, with employees on site-specific issues, events, and activities.
  • Make purchases and/or reconcile expense reports for site P-Card.
  • Act as point of contact in case of an emergency or disaster, coordinating with Workplace staff.
  • Create and regularly update web pages, SharePoint pages, and other electronic communications.
  • Utilize Microsoft's suite of Office software to coordinate, communicate, and organize.
Qualifications
  • Strong computer/Microsoft Office or similar skills.
  • Multi-faceted and self-motivated.
  • College Graduate.
  • 6 years of experience as a Directory Assistant or related roles.
Pay Rate: $32-$34/h (depending on skills and experience) under a W-2 contract.

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