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Litigation Docketing Specialist

2 months ago

Miami, United States Greenberg Traurig Full time

Greenberg Traurig, a global law firm, currently has an excellent full-time employment opportunity in the East Coast Regional Team of Litigation Docketing for a Litigation Docketing Specialist. This position can be based in one of the following offices: Miami, Fort Lauderdale, West Palm Beach, Tampa, Tallahassee or Orlando. We offer competitive compensation and an excellent benefits package.

Position Summary:

The East Coast Regional Litigation Docketing team is a group of experienced legal professionals who have chosen to channel their strong litigation skills into the focus area of calendaring management. The team provides centralized docketing using ProLaw for multiple offices including several national practice area groups. We are looking for candidates to join the East Coast Regional Team of Litigation Docketing in the role of Litigation Docket Specialist and are considering candidates who live in close proximity to one of our six Florida offices. The position is hybrid remote with varying in-office schedules depending on office location.

Duties & Responsibilities:

  • Reviews emails received within each assigned public folder comprised of internal emails from case teams, scanned mail and ECF filings/serves to determine docketing necessity
  • Makes informed decisions as to whether the docket items qualify to be added to each case teams' Outlook calendar
  • Assesses and stages priority of all received items to create a queue for each public folder
  • Enters and updates applicable deadlines in ProLaw using the Westlaw Legal Calendaring Rules.
  • Communicates with case teams to gather necessary information on case set-ups and management
  • Performs limited research as needed in the context of verifying applicability of deadlines
  • Responds to inquiries from the litigation teams regarding docketed events, deadlines, and rules
  • Maintains and strives to improve processes and procedures to ensure accurate entry of calendar/docket dates
  • Promotes the firm's docketing policies and procedures through all communications with litigation teams
Skills & Competencies:
  • Substantial experience computing deadlines for state, federal and appellate courts
  • Strong knowledge of litigation processes, court rules and procedures
  • Strong critical thinking skills to process complex orders and analyze effects on other case deadlines
  • Ability to research, analyze and summarize issues in writing and possess excellent attention to detail
  • Familiarity with various court websites, docket searching and document retrieval databases
  • Ability to establish and maintain effective working relationships with all levels of the organization and collaborate well in a team
  • Candidate must be a self-starter who can work independently with minimal supervision
  • Position also requires the ability to work under pressure to meet strict deadlines, effectively prioritize multiple tasks
  • Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation
  • High attention to detail, outstanding organizational skills, and the ability to manage time effectively
Qualifications & Prior Experience:
  • Bachelor's Degree or equivalent experience preferred
  • Minimum 7 years of current Florida Litigation experience on case teams and 7 years of current Federal Litigation experience
  • Prior experience with rules-based calendar systems (ProLaw, Compulaw or eDockets software) required
  • Prior litigation paralegal or legal secretary experience preferred
  • Prior work experience in large firms preferred
  • Computer proficiency in Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook and Adobe Acrobat
  • Exceptional computer skills with the ability to learn new software applications quickly


Greenberg Traurig is committed to diversity and inclusion in the workplace. Individuals seeking employment at Greenberg Traurig are considered without regards to race, color, religion, sex, sexual orientation, gender identification, national origin, age, marital status, ancestry, disability, veteran status, or genetic information, among other protected bases.

Exemplifying our commitment to promoting inclusion and equity across our platform, the firm participates in the Mansfield Rule Certification Program (Mansfield). Mansfield, which is facilitated by The Diversity Lab, focuses on equal opportunity, fairness, and inclusivity. The Mansfield requirements are anchored in the consideration of expanded talent pools considered for select positions and open roles within the law firm and the implementation of and access to transparent processes. Utilizing the Mansfield framework, the firm's progress and outcomes are measured and documented through Mansfield Certification Plus Metrics. In 2023, GT achieved Mansfield 6.0 Certification Plus. We are excited about our ongoing participation in Mansfield given the program's alignment with the firm's commitment to opportunities for advancement that are inclusive for everyone. Providing your data during the application process helps us with achieving our goals and with meeting reporting/record-keeping obligations under federal and state law and other legal requirements. Providing your data is entirely voluntary and will not be considered in the hiring process or thereafter. Any information that you do provide will be treated confidentially.