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![Ahold Delhaize](https://media.trabajo.org/img/noimg.jpg)
Administrator Finance Operations
2 months ago
Ahold Delhaize USA, a division of global food retailer Ahold Delhaize, is part of the U.S. family of brands, which also includes five leading omnichannel grocery brands - Food Lion, Giant Food, The GIANT Company, Hannaford and Stop & Shop. Ahold Delhaize USA associates support the brands with a wide range of services, including Finance, Legal, Sustainability, Commercial, Digital and E-commerce, Technology and more.
This position provides administrative support to the VP of Finance Operations and the teams within Finance Operations. The position is responsible for a wide variety of complex assignments of a critical and confidential nature. The ideal candidate will exhibit high standards, excellent communication skills, and have the ability to take initiative and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.
Duties and Responsibilities:
Performs clerical duties related to department activities including but not limited to:
- Serves as gate keeper to executive's calendar ensuring he/she is well prepared and organized for upcoming meetings and/or events and ensuring any conflicts are managed appropriately
- Assists in managing executive's email to ensure critical and high priority emails are brought to executive's attention and addressed in a timely manner
- Performs a wide variety of complex, responsible, and confidential administrative duties for leadership
- Ordering and distributing supplies, composing of routine correspondence
- Organizing and maintaining file system and files correspondence and other records as well as creating and maintaining database and spreadsheet files
- Coordinating and arranging meetings and/or conference calls, preparation of agendas, reserving and preparing conference rooms, and recording and transcribing minutes of meetings, as requested
- Meeting and event planning (may include negotiation hotel contracts, scheduling catering, preparing for Web and video conferencing, etc.)
- Manages travel (includes online research, booking, tracking, preparing the traveler, etc.); may also include submission of expense reimbursements on behalf of traveler
- Researching, compiling, and analyzing data for special projects and various reports
- Managing functional budget, preparing invoices and reports to support Finance Operations
- Participating in trainings, career development, and webinars related to position and/or Finance Operations and supports the on-boarding of new associates
- Serves as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities, and operations
- Assists other administrative assistants and other departments with administrative support as needed
- May provide support for special projects and programs, as requested (project management)
- Additional job duties may be assigned as needed to meet the needs of the business and support our Values
- HS diploma required
- 1 year+ directly relevant experience
- Project management knowledge
- Technologically savvy (Google, Advanced MS Office, Teams, Visio, etc.)
- Excellent & effective communication
- Strong critical thinking and problem solving
- Highly organized and detail oriented
- Tact and discretionary initiative
- Highly flexible with strong multitasking and prioritization ability
- Able and willing to learn new software tools and applications
- Empathetic
- Collaborative and works well with others