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Grants Accounting Specialist
1 month ago
We are currently searching for a temporary Grant Accounting Specialist for a Community Services Nonprofit. The position is full-time, temporary and onsite in Chicago's West Loop.
ORGANIZATION TYPE: Community Services Nonprofit
LOCATION: Onsite (West Loop, Chicago)
POSITION TITLE: Grant Accounting Specialist
SCHEDULE: 35 hours/week
DURATION: Temporary (through March 2026)
HOURLY PAY: $30-34.00/hour
Is This Your Dream Job: Provides recommendations and strategies on prospective funding opportunities to program leadership. Prepares grant applications and proposals, including program concepts, budgets, and associated work/project timelines for program implementation. Reviews grant applications to make sure proposed activities comply with funder requirements. Provide support and leadership on Finance and Accounting Special Projects. Completes timely all accounting assignments, financial analysis, calculations, postings and verification of financial data for use in the preparation and maintenance of the general ledgers.
The ideal candidate should have experience and be able to demonstrate the ability to:
- Bachelor's degree in accounting
- Master's degree or registered CPA is a plus.
- 5+ years of computerized general accounting experience preferably in the not-for-profit industry.
- Leadership experience is a plus
- Thorough knowledge of grant process, accounting principles, procedures practices and laws and regulations related to accounting activities.
- Highly motivated self-starter
- Strong interpersonal, organizational, planning and communication skills.
- Ability to analyze, prepare and retrieve data, reports, and planning.
- Proficient with various software applications, including Microsoft Office (Excel), Understand the process of tracking, recording, and reporting all expenditures and billing related to grant funded programs
- Understand and manage City, County, State, and Federally funded program requirements
- Experience preparing financial reports for grant funded programs
- Proficiency with compliance requirements, including auditing expenses and revenue with program managers for grant-funded programs
- A keen and analytical sense, ability to maximize funding
- Comfortable establishing positive working relationships with grant funders, program managers, and internal and External partners to successfully complete program outcomes
- Conduct grant monitoring, readiness, goal achievement through the grant cycle for all grant funding streams.
- Works with program staff on implementation and ensure compliance with funding source reporting requirements.
- Work across the organization and with partners to drive goal achievement.
- Coordinates project timelines with approved budget expenditures, ensuring the budget timelines coincide with project timelines.
- Analyzes and compiles all required monthly, quarterly, semi-annual, and annual cost financial reporting on a timely basis and as per the signed and approved contract awards deadline.
- Assists supervisor in planning the accounting requirements of the Agency's external reporting requirements for received contracts and awards from governmental agencies (federal, state, county, and City of Chicago, including foundation and corporate funding awards)
- Responsible for monthly accounting close-out process for any grants, including billing, reports and posting to accounting system.
- Responsible for quarterly and yearly accounting close out of the Organization's Retirement Income Plan, and its annual preparation work for the annual external audit within 180 days ending the fiscal year.
- Attends quarterly mandated training and orientation sessions with governmental agencies and related field agencies.
- Performs accounting tasks, applying well-established management and accounting principles and practices to a variety of problems to include analyzing and preparing reports as required.
- Completes grant monthly recurring and standard journal entries for month end.
- Studies and standardized procedures to improve efficiency of processes including understanding business processes and driving conversations for improvement.
- Document processes or Cross trains back -up person to assure minimal interruption during paid leave periods.
- Administers monthly journal entries in accordance with accounting principles and documents with the required back-up transaction documents. Assures to maintain accurate archiving rules in view of annual external audit.
- Responsible for all quarterly, semi-annual account reconciliations of designated expenses accounts and related balance sheet accounts.
- Reviews and examines staff work and output for accuracy, completeness, balance, quality and conformance to policy. Challenges unsubstantiated balances and ensures problems are resolved relating to the back-up chart.
- Determines work procedures, work schedules, and expedites work flow.
- As needed and directed, initiates and maintains contacts with Agency management staff and outside individuals and organizations such as auditors and banks.
- Maintains confidentiality of all information and adheres to the Agency's Code of Ethics.
- Performs complex statistical functions and other related duties as assigned
If this sounds like the job for you, we would love to help make that happen. Please click "Apply" to submit your resume.
Know a friend who would be a great fit? Feel free to send us their resume to bbrown@cnpstaffing.com.
Is this position not a great fit?
For more information about Careers In Nonprofits and our other available opportunities and workshops, please visit our website at www.careersinnonprofits.com.
Due to the high volume of applications we receive, we regretfully can only respond to those candidates who best meet the requirements of a specific position or whose backgrounds are generally applicable to our client base. Please rest assured that we retain all candidate information for possible future matches, even if you do not hear from us in regard to your application in response to this ad.
